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23 Mar 09

Minutes of the CFHS Union Management Consultation Committee(UMCC) meeting held on 13 Mar 09at 1330hrs in the Scrimgerroom

Members:

Mary ChamberlainUNDE EVP, Co-Chair

Colonel J.A.S. PatenaudeCOS, Co-Chair

ColR.F. PucciA/COS

Leanne Coleman-KamphuisPIPSC, Co-Chair

LCol Kevin Goheen1 Dent Unit HQ

Advisors:

Charles FlageoleHR-Civ

Isabelle LarocqueSecretary

  1. Introduction
  • The chair called the meeting to order and introductions were made around the table.
  • A minute of silence was observed in respect for Michele Demers, President PIPSC.
  • Agenda. Changes were made to the agenda: Para 5 item 4 –Update on the status of active UMCC’s for hospital clinics bargaining update was removed. Para 5 item 6 – Footwear, was added. The agenda was approved with changes.
  • The minutes of 16 Oct 08 were approved as such.
  1. Old Business
  • COS Departure: Thank you and congratulations to Col S. Patenaude for his career and contributions. His last day is 27th March 09.
  • LMCC set up at bases– COSinquired to PIPSC rep if she received allthe LMCC Lists as she requested. PIPSC created a list of all the clinics and LMRC’s. Suggestion to ensure that the lists are always up to date and available for distribution.
  • UMCC Training and update on training for the team labor management – HR-Civ has no new dates for this training. He has contacted the DGLPD and is still waiting for updates. Recommends the creation of a list of availability for those who are interested in this training. Will inquire about the next training dates. UNDE advised that aJLPUMCC training would be conducted in Kingston for the clinic the following week and a three days UNDE - DND LMRC training is being conducted in Halifax at the end of March 09. UNDE suggested that the members of NDMC clinic can participate in the training when it is delivered at the corporate level. Members of the UMCC committee are encouraged to take this three days training. UNDE will keep providing updates on this training. PIPSC inquired about the contact person for the training being delivered in Halifax. UNDE suggestedthe LearningCenter. HR-Civ will get this information.
  • Use of temporary agency – HR-Civ states that the temporary agencies are not commonly used to hire personnel, only as a last resort. HR-Civ uses Public Service contracts. Some situations might have required usingtemporary agencies but only in extreme measures (ex St-Jean).
  • Increase in Dental hiring – OP Restore Phase 1 and 2A are moving along very well, as per FY objectives. The numbers from the previous UMCC minutesare accurate. The hiring process for phase IIA is completed at 89%. The remaining of the positions haven’t been filled due to geographical problems, economy, not enough military offset to do supervisions. Awaiting approval to hire more personnel. Phase IIB and IIC will be implemented as planned. Implementation of Op Restore is based on Unit-wide standardized patient to provider ratios. In most cases this means an establishment increase for civilians but Moose Jaw will incur a slight downward change in their civilian establishment.
  • Footwear –A/COS has discussed this issue with senior advisors. The standard of dress in the clinics for military personnelis in accordance with the military scale of issue. There isno dress code for civilian personnelin the clinics. D Dent Svcs suggested a uniformity of dress code. UNDE will review the NJC agreements regarding the safety issues and uniforms for civilian personnel.
  1. New Business
  • OP Restore– 189 new positions have been identified, including 183 civilians.
  • Closure of a medical clinic –Discussions about potential closure of Sault St-Marie’s clinic had been rumored. UNDE EVPstated that this rumor started as a result of a SAV report.
  • Update on training for team labor management – Response included above.
  • LMCC set up at bases – PIPSC had previously withdrawn from the consultative table for four months. Halifax is now running the LMRC. The Gagetown Clinic has not had a LMRC in over a year. The Greenwood Clinic is still holding regular LMRC but there remains numerous clinics that need to continue their stand-up. COS stated that clinics have been directed to submit minutes from their meetings to the central location. But since the departure of the previous administrative assistant (AA) there has been an interruption with this service. This should be resolved with the incoming COS and his AA. PIPSC emphasized the fact the she needs to receive the minutes, whatever the mean of distribution (via the AA COS). UNDE suggestedmaintaining the current method of distribution for the minutes. A/COS confirmed that the AA will send requests to the CM’s/CO’s in order to obtain the LMRC minutes. For those who don’t have minutes, they will be asked to provide their future plans to initiate the LMRC meetings.
  1. Round Table
  • A/COS acknowledges and recognizes Col Patenaude’s contribution to set the conditions right for this committee to continue to move forward. A/COS is looking forward to working with the committee members.
  • Mental Health Project scheduled to close March 31st 09. A surplus of 4-5 employees still needs to be transferred into new positions. Many options are possible. Surplus status letters will be sent April 1st.
5. Adjournment – The next meeting will take place in June 2009. The meeting was adjourned at 14:30. / UNDE
ALL
ALL
ALL
A/COS
COS
HR-Civ
HR-Civ
CO/1 Dent U
A/COS
CO/1 Dent U
UNDE
PIPSC
A/COS
HR-Civ

Co-chairs,

______

Col J.A.S. PatenaudeM.L. ChamberlainL. Coleman-Kamphuis

COS UNDE EVPPIPSC, DND National

CF H Svcs Gp HQConsultation Team

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