TABLE OF CONTENTS
2017 NATIONAL COLLEGIATE WOMEN’S ICE HOCKEY CHAMPIONSHIP
HOST OPERATIONS MANUAL
NO. / SECTION / PAGE1 / Introduction / 2
2 / Host Personnel / 2
3 / NCAA Committee and Staff / 3
4 / Participating Institution Checklist / 4
5 / Championship Schedule / 5
6 / Championship Operations / 5
7 / Competition Site / 7
8 / Drug Testing / 8
9 / Expense Reimbursement / 9
10 / Lodging / 9
11 / Media Services / 10
12 / Participant Expectations and Guidelines / 10
13 / Team Travel and Transportation / 11
14 / Tickets / 14
15 / Sports Medicine / 15
16 / Trophies and Awards / 16
17 / Host City Information / 16
Appendixes
A / Team Travel Form
B / Travel Party Roster Form
C / Band Pass List
D / Mascot/Cheer Pass List
E / NCAA Supplemental Discipline
F / NCAA Disqualification/Game Misconduct Form
G / Quarterfinal Teleconference Agenda
H / Quarterfinal Administrative Meeting Agenda
SECTION 1 – Introduction
As your team prepares for quarterfinal competition, this manual will be a helpful guide to the policies and procedures governing the administration and conduct of this championship event. Further, this manual will provide specific information on hotel arrangements, travel, tickets as well as a schedule of events at the championship site.
SECTION 2 – Host Personnel
Institution/LOC PersonnelAthletic Director
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address / Sports Medicine
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address
Co-Tournament Director
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address / Co-Tournament Director
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address
Marketing Director
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address / Travel and Lodging
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address
Facility Director
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address / Security Director
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address
Ticket Manager
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address / Media/PR Contact
Position
Name
Office – XXX-XXX-XXXX
Cell – XXX-XXX-XXXX
Email address
3
SECTION 3 – NCAA Committee/Staff
NCAA CommitteeSarah Fraser
Quinnipiac University
Deputy Director of Athletics
Phone: 203-582-8090
Email: / Mike Sisti
Mercyhurst University
Head Women’s Ice Hockey Coach
Phone: 814-824-2142
Email:
Katie Crowley
Boston College
Head Women’s Ice Hockey Coach
Phone: 617-552-6987
Email: / Ms. Abbey Strong
University of Minnesota Duluth
Assistant Athletic Director - Compliance and
Camps
Phone: 218-726-8720
Email:
NCAA Staff
Keith Willard (Championship Manager)
Championships and Alliances, Operations
Phone: 317-917-6767
Cell: 317-612-4356
Email: / Ty Halpin (Playing Rules Administration)
NCAA
Phone: 317-917-6222
Email:
5
SECTION 4 – Participating Institution Checklist
This checklist is arranged in chronological order to be of assistance as you prepare for the quarterfinals.
All times listed are Eastern, unless otherwise noted.
Time TBD ET, Monday, March 6 – Participant conference call.Make official travel party arrangements through the NCAA travel service, Short’s Travel, at
866-655-9215, or Go Ground at 866-386-4951, if driving to site.
Make local transportation arrangements via Go Ground or by contacting the bus companies noted on page 21
Distribute copies of the participant manual to all staff members who may be assigned specific tournament responsibilities (e.g., coaches, athletic trainers, manager, designated administrator, sports information contact, ticket manager, band director and cheerleader coach).
Discuss ticket procedures and policies (if needed) with ticket manager TBD
(xxx-xxx-xxx / email)
By Time TBD EST, Monday, March 6 – deadline to confirm reservation and submit rooming list to your assigned hotel.
By Time TBD EST, Monday, March 6 – deadline to submit Team Travel Form, Travel Party Roster, Band Pass List and Mascot/Cheer Pass List to TBD (xxx-xxx-xxx / email)
By Noon EST, Tuesday, March 7 – forward a DVD of your most recent game to quarterfinal opponent. If mutually agreed upon, an electronic video exchange may be used.
By Time TBD EST, Tuesday, March 7 – confirm amount of allocated tickets utilized with ticket manager TBD (xxx-xxx-xxx / email)
Review Will Call and player guest admissions and other ticket procedures (see page 23)
Prepare an itinerary and review schedule of events (news conferences, practice schedule, meetings, etc.).
5
SECTION 5 – Championship Schedule
Schedule of Events
Friday, March 10
Noon Administrative Meeting (Location)
2 – 3:15 p.m. Visiting Team – Practice
3 – 3:15 p.m. Home Team – News Conference
3:30 – 3:45 p.m. Visiting Team – News Conference
3:30 – 4:45 p.m. Home Team Practice
Saturday, March 11
10 – 11 a.m. Visiting Team Pre-Game Practice
11:15 a.m. – 12:15 p.m. Home Team Pre-Game Practice
7 p.m. Quarterfinal Game
Postgame News Conference with participating coaches and players.
Administrative Conference Call
A conference call will be conducted on at TBD Eastern time on Monday, March 6 with the participating teams as well as representatives from the NCAA and the Institution TBD. Participating teams must be represented by their director of athletics (or designee) and head coach and attendance by the sports information director and ticket manager is encouraged.
The conference call dial-in number is XXX-XXX-XXXX and the passcode is XXXXXXX.
Administrative Meeting
There will be a mandatory administrative meeting at Time TBD, Day, Date, in the TBD Room. This meeting is mandatory for the director of athletics or senior woman administrator (or designated administrator not on the coaching staff) and Head Coach. SID and Ticket personnel are encouraged to attend.
SECTION 6 – Championship Operations
Bands/Cheerleaders/Mascots
Bands. Pep Bands may not exceed 25 persons. Band members who are in uniform and performing at the championship will not be charged admission to the competition. Institutions must include these individuals on the pass list given to the tournament director at the administrative meeting.
Band drop-off area information.
Bands will be located in seats at the top of Sections 8 and 16.
Bands are allowed to play during stoppages, timeouts and before and after the competition. Bands must coordinate with other bands, public address announcements, and other arena-wide addresses.
Cheerleaders/Mascots. Cheerleading squads may not exceed 12 persons. Cheerleaders and one mascot, who are in uniform and performing at the championship, will not be charged admission to the competition. Institutions must include these individuals on the pass list given to the tournament director at the administrative meeting. A mascot changing room will be located ice level (Add Map).
Cheerleaders and mascots may be on the ice during warm-ups and between periods and must remain on their half of the ice.
Bench Assignments
Section 1, Rule 3 of the 2016-2018 NCAA Men’s and Women’s Ice Hockey Rules and Interpretations will be enforced.
Bench Limit/Squad Size
Squad size. The squad size for all rounds of the championship is 24 student-athletes.
Bench limit. Participating teams are limited to 18 skaters plus not more than three nor fewer than two goalies on the bench. Only six non-playing personnel shall be allowed on the bench, providing a maximum bench limit of 27. Replacements are permitted consistent with NCAA game protocol; but after the game begins, no replacements shall be permitted for any reason.
DVD Exchange Policy
Teams must forward a DVD of their most recent game to their quarterfinal opponent for arrival prior to noon EST on Tuesday, March 7. The copy should be of high quality and contain the complete game. Non-compliance with this policy will be treated as misconduct and the committee will sanction schools as appropriate.
Teams are permitted to use an electronic video exchange if both parties are in agreement. The host institution and/or facility must videotape the entire ice from the time teams take the ice for pregame warm-ups, until they leave the ice after the completion of the game.
National Anthem
The national anthem will be performed live or played by one of the participating institutions bands just prior to the faceoff.
Officiating
Selection and assignment of officials for all tournament games will be made by the women’s ice hockey committee, based on recommendations submitted by the NCAA national ice hockey coordinator and NCAA conferences/associations.
Pregame Schedule
Timing sheets will be provided at the administrative meeting and posted in locker rooms prior to the game.
Team Introductions
After the team warm-up, the following protocol will be used for the national anthem.
· On returning to the ice, both teams shall circle their respective ends of the ice and meet at their respective goals;
· The "visiting team" starters will be introduced first, then the "home team" starters;
· After being introduced, each starter shall skate to the blue line;
· After introduction of each respective team's lineup, remaining players shall skate to the blue line;
· The U.S. national anthem shall be played; and
· After the anthem, the teams may have a short huddle at their respective goals before the faceoff.
Uniforms
The higher seeded team will be designated as the home team and will wear its light-colored uniform.
Videotaping
Each institution is permitted to use one camera to videotape its game. Institutions are permitted to videotape championship competition by their teams for archival, coaching or instructional purposes. The videotapes may not be used for any commercial purposes.
Teams may video from the press box, located on the 200 level of the arena (APPENDIX TBD).
SECTION 7 – Competition Site
Team Arrival/Parking
Team drop-off, parking and facility information (i.e. locker room access)
Emergency/Evacuation Plan
Include site specific safety/security/evacuation information
Equipment
The following equipment will be provided by the host:
Shower towels, shampoo, soap, tape, fans (if requested)
Locker Room
Locker room name/location. Please refer to the ice level map (APPENDIX TBD).
Laundry
If applicable
TBD Arena Rules and Regulations
The following items are prohibited from TBD Arena. Prohibited items must be returned to vehicles or disposed of prior to entering the arena. There are no provisions to check items at the doors, and items abandoned outside the doors will be confiscated.
· Aerosol cans· Alcohol
· Animals (except assistive animals)
· Backpacks, luggage, grocery bags, duffle bags, large bags, large purses or large camera cases
· Balloons
· Balls (beach balls, footballs, baseballs, etc.)
· Banners
· Beverages, beverage containers, or liquids (cans, bottles or boxes)
· Camcorders and tripods
· Cameras with lenses over six inches long
· Cans, bottles, thermoses
· Chairbacks / · Coolers of any kind, including small soft pack coolers
· Fireworks
· Food
· Illegal drugs
· Laser pointers
· Markers (permanent) and/or paint
· Noisemaking devices
· Objects that can be used as projectiles (sticks, bats, clubs, poles, frisbees, etc.)
· Sticks or flag poles
· Tobacco products
· Umbrellas
· Video cameras
The following items may be inspected upon entering TBD Arena:
· Cameras and camera cases
· Bags (diaper bags are permissible)
· Signs (must comply with standard of decency; no profane or offensive language)
Skate Sharpening Information
In the event that a team does not travel with skate-sharpening equipment, a portable skate sharpener is available for use. A rivet machine and supplies will also be available on site for the use of participating teams. Teams wishing to use HOST equipment should contact TBD at xxx-xxx-xxxx. Equipment is available on a first-come, first-served basis during practice times. Each team will be responsible for sharpening and riveting their own skates.
SECTION 8 – Drug Testing
Student-athletes who compete in NCAA championships may be subjected to drug tests in accordance with Bylaws 18.4.1.5 and 31.2.3, and may be determined to be ineligible as a result thereof. Only student-athletes who have consented in writing to such testing are initially eligible for these championships; and thereafter, student-athletes who are tested shall remain eligible only if they test negative.
Participating Institution’s Notification
Announcing in advance whether drug testing will be conducted at a championship is strictly prohibited. All coaches and student-athletes should presume that post-event NCAA drug testing will occur at the championship event.
The drug-testing crew chief or designee will notify the participating team’s representative no earlier than two hours before the start of competition that drug testing will be conducted at the site.
Athlete Notification
Immediately after the game, an NCAA drug-testing crew member will provide the institutional representative with a list of student-athletes who have been selected for drug testing.
At the time of notification, the student-athlete will be instructed to read and sign a drug-testing notification form. Student-athletes must report to drug testing within one hour after being notified.
Media Obligations
Each team is provided a postgame cooling-off period. At the conclusion of the cooling-off period, a member of the drug-testing crew will notify the student-athletes who have been selected for testing. Notification may take place in the locker room (if applicable) or on the field of play. Any student-athlete selected to participate in any postgame news conference is required to attend the news conference prior to checking in at the drug-testing venue. The student-athlete will be escorted to the drug-testing area after all media obligations have been fulfilled.
Next Day Testing
If competition begins at 10 p.m. or later (local time), both teams will be given the option to defer testing until the next morning. If a team decides to test the next morning, that determination must be confirmed by the institution no later than immediately following the contest. Once testing has begun, testing must be completed and cannot be deferred until the next morning. If deferred until the following day, the testing must begin no later than Noon (local time) at the original test site. The host must arrange necessary transportation for teams that elect to test the next morning, or for individuals being tested who need to remain at the facility after other team members have departed.
Prolonged Test
If the student-athlete's team must depart the championship prior to a student-athlete completing drug testing, an institutional representative must remain with the student-athlete. If the student-athlete and/or institution incur additional expenses because of the delay (e.g., hotel, transportation back to campus, etc.), the institution may request reimbursement from the NCAA.