Mansion 2Nd Floor Board Room- 180 Main Street

Amesbury Housing Authority

Regular Board Meeting

Mansion 2nd Floor Board Room- 180 Main Street

Tuesday, September 19, 2017 at 8:30 AM

AGENDA

1.  Reading of the Roll - Determination of Quorum

2.  Minutes

a.  Review and approval of the minutes of the Regular Board Meeting of the AHA held on July 18, 2017 as presented

b.  Review and approval of the minutes of the Special Board Meeting of the AHA held on August 1, 2017 as presented

3.  Finances

a.  Review and approval of monthly bills for Vendor payments issued by check for the subject reporting period.

b.  Review and approval of payroll through reporting period.

c.  Financial Statements

d.  Budget Update

e.  Other financial and relevant matters

4.  Correspondence and Reports

a.  DHCD correspondence regarding Extraordinary Expense Funds

b.  Management & Occupancy Report from DHCD for Macy Terrace-Multifamily Review

c.  US Dept. of HUD 2017 Annual PHA Plan approval

5.  Capital Improvement Plan

a.  Update FISH Projects

b.  Review of Quarterly Consolidated Modernization Cost Report 6/30/2017

c.  Consideration and Approval of Change Order- Meadows Construction

d.  Consideration and Approval of Cert. of Substantial Completion- Meadows Construction

e.  Consideration and Approval of Cert. of Final Completion – Meadows Construction

f.  Consideration and Approval of Cert. for Payment #2, final- Meadows Construction

g.  Consideration and Approval of Glionna Plumbing & Heating for low flow toilet replacement

h.  Consideration and Approval Capital Improvement Plan FY 2018

i.  Other activities and relevant matters

6.  HUD Update

a.  Relevant HUD matters-Discussion on RAD Program conversion

7.  Addressing Resident Concerns, protocols and responses

8.  Old Business

9.  New Business

a.  Consideration and Approval of CORI Policy

b.  Consideration and Approval of AFHMP for Multifamily Housing

c.  Consideration and Approval of EIV System Policy and Procedures for Federal programs

d.  Consideration and Approval of EIV System Security Policy for Federal programs

e.  Consideration and Approval of AHA Deferred Maintenance Policy

10.  Administrative Matters – Report of Executive Director