ASGBI/E-AHPBA CONGRESS
Central Hall 1
Manchester Central Convention Complex
Petersfield
Manchester M2 3GX
22-24April 2015
Exhibitors Guide
All queries regarding the Exhibition should be directed to Janet Mills. The general and technical information contained in this manual must be read in conjunction with the Terms and Conditions as printed on the reverse side of the Application/Contract for stand space on the website and be considered part of them.
CONTENTS
PageReturn Date
3Access/Delivery
11APP/Congress Programme20 March 2015
12Audio Visual (SLA form on website)
8Banners/Hanging signs - Outback Rigging form on website)31 March 2015
4Breakdown/Collections
8Broadband/Wireless Internet Connection 31 March 2015
(Manchester Central Internet form on website)
3Build-up times
7Carpet Tape
10Catering/Bar Services (Manchester Central Stand Catering form on website)
13 Compressed Air (GES form on website)31 March 2015
5Contractor Passes
12Delegate List
12Delegate Registration
11Editorial Entry - Congress Programme20 March2015
7Electrical Services (Supreme Exhibitions form on website)28 March 2015
12Emergency procedures
5Exhibitor Passes
5Exhibitor Badges (form on page 14)7 April 2015
12Exhibitor Registration for Congress (form on page 16)
8Fascia Nameboards (Hirex form on website)23 March 2015
10Fire Precautions
7Floor Covering/Carpet
8Fork Lift (OnSITE form on website)7 April 2015
8Freight Forwarding (OnSITE form on website)7 April 2015
9Furniture (JMT/Indisplay form on website)
6Height Restrictions
11Hotel Accommodation
11iPad hire for Congress (form on page 17)
12Insurance
8Internet (Manchester Central Internet order form on website)31 March 2015
3Organisation
3Opening Times
4Parking
9 Photography (Richard Kelly form on website)
12Programme
10Security/Traffic Control
11Social Events (form on page 15)7 April 2015
9Stand Cleaning
5Standfitting Services/Details (Hirex forms on website)
9Storage (OnSITE form on website)7 April 2015
3Venue
4Vehicle Passes
13Water and Waste (GES form on website)31 March 2015
VENUE
ASGBI/E-AHPBA Exhibition will be held in Central Hall 1 at Manchester Central, Convention Complex, Petersfield, Manchester, M2 3GX. Tel: 0161 834 2700,
ORGANISATION
Janet Mills, ASGBI Exhibition Manager, will be on site in Manchester from 08.00 hours Monday 20April 2015. Tel: 02392 570888
BUILD UP TIMES
The exhibition hall will be available to exhibitors and their contractors for stand construction/dressing as follows:-
Floor Space Only Stands
Monday20 April 201510.00-22.00 hrs
Tuesday21April 201508.00-22.00 hrs
Shell Scheme Stands
Tuesday21April 201510.00-22.00 hrs
During build-up and breakdown, all personnel must wear hi-vis (high visibility). Personnel not wearing hi-vis will not be permitted to work in the event area.
Hi-vis are available for purchase on the day at a cost of £3 per vest payable by the individual.
All stands must be complete and ready for the exhibition opening at 08.00 hrs, Wednesday 22April 2015.
OPENING TIMES
The Exhibition will be open at the following times:
Wednesday22 April 201508.00-16.00 hrs
Wednesday22 April 201517.00-18.30 hrs Opening Reception
Thursday23April 201508.00-16.00 hrs
Thursday23 April 201518.00-19.00 hrs Prize Giving
Friday24April 201508.00–14.00 hrs
ACCESS/DELIVERY OF EXHIBITS
Please see directional map on ASGBI website. On arrival at Manchester Central exhibitors and contractors must report to the security barrier at the rear of the Centre, accessed via the ramp off Albion Street (M1 5LN), where they will be met by a traffic controller and directed to the appropriate exhibition hall access doors or holding areas.
Manchester Central will issue vehicle passes which should be displayed prominently on windscreens with company name and stand number clearly marked.
If you wish your goods to be collected before Tuesday 14April 2015 please contact:-
OnSITE/NCS
87 Silk Mill Road
Watford
Hertfordshire, WD19 4TW
Tel: +44 (0) 7768 562770
Email:
OnSITE offer a collection and delivery service, guaranteeing delivery in a secured manner.
All deliveries for Monday 20 April and Tuesday 21April 2015 should be addressed as follows:-
Exhibitor Name
Stand Number, Central 1
ASGBI Exhibition
Manchester Central, Convention Complex
Petersfield
Manchester, M2 3GX
BREAKDOWN/COLLECTION OF EXHIBITS
Breakdown of stands will commence after lunch at 14.00 hrs Friday 24April 2015, the official closing time. Exhibits may not be removed from stands before that time unless by prior arrangement and agreement with the Organisers. The exhibition hall must be clear of all exhibitors, materials and standfittings by 22.00 hrs, Friday 24April 2015.
PARKING
a)Car Parking
Manchester Central is served by NCPUndercroft car park:-
Access from Lower Mosley Street
Open 7 days, 24 hours (manned)
Fully Automatic
Height Restriction of 1.98 metres
Exhibitors can book parking at a reduced rate of £12.00 for 24 hours at the following link using the discount code EXHIBMC -
GOODS VEHICLE PASSES
All exhibitors’ and contractors’ vehicles, including cars, for goods delivery or collection will be issued with vehicle passes when they arrive on site to allow entry to Manchester Central Vehicles must be removed as soon as unloading is complete.
EXHIBITOR/CONTRACTOR PASSES
Manchester Central will issue wristbands on site, valid for the build-up and breakdown periods, to all persons requiring admission to the Hall in connection with the building or breakdown of exhibition stands.
EXHIBITOR BADGES
Exhibitor badges must be worn by all stand personnel whilst within the Open period of Manchester Central.These badges will be available for collection from the Exhibition Registration Desk on arrival and will not be sent by post to exhibitors. Please complete the Exhibitor Badge Order Formon page 14 of this guide.
STANDFITTING SERVICE/DETAILS
a)The appointed shell scheme/stand contractors are:-
HIREX LTD.,
1 Lomax Street
Radcliffe
Manchester, M26 1PX
Tel:0161 723 6100
Fax:0161 723 4744
Any exhibitor requiring standfitting services, whether it be for shell scheme or space only, should contact Hirex Ltd. direct.
b)Shell Scheme (Hirex Ltd.)
- A diagram including a full description of the “Click” modular shell scheme can be found on the ASGBI website.
- Fixing to the shell walls should be carried out using Velcro tape or tabs, available for sale on site. For heavy fixing, exhibitors should consult the stand contractor, Hirex Ltd. Fixing with nails, screws, staples and glue etc. to the wall panels is NOT PERMITTED. Any damage must be paid for.
- Optional extras such as panelling, doors, shelves etc. are available using theOrder Form on the ASGBI website.
Space Only
i)Space Only exhibitors are advised that no walls or standfittings are provided andthey should make their own arrangements for stand building and decoration.
ii)A technical drawing, including all specifications, together with a risk assessment and method statement, must be submitted to Janet Mills () forprovisionalapproval, subject to anonsite
inspection by 31st March 2015 N.B. Please note building height restrictions at bottom ofpage.
iii)No stand or display exposing an unfinished surface to neighbouring stands will be permitted, nor many any solid wall of more than one third
ofthe total length of any elevation be erected on the perimeter of a stand bordering a gangway which would impede the frontage or view from orinto a neighbouring stand.
iv)Where stand walls, including towers, exceed 2.4 metres in height, they must be suitably clad and decorated on the reverse side to the requirements of the adjoining Exhibitor, but carry neither titles, devices, advertising matter nor exhibitors where the elevation overlooks the lower stand. No part of the stand construction (including rotating signs) or any exhibits may protrude over the gangways or neighbouring stands. Any inflatables must be included in the stand plan. All lockable doors to store rooms must have a vision panel in case of emergency. Doors may not open onto the gangways.
v)Disabled Ramps. All stands built on a platform should have a ramp incorporated into the design to meet the requirements under the Disability Discrimination Act. Ramp edges must be clearly defined with a contrasting colour or material, preferably high visibility. Access Ramps must conform to current standards, see the e-guidefor guidance in this regard -
vi)All space only designs are provisionallyapproved subject to an onsite inspection and providing they meet the rules and regulations of Manchester Central, please refer to the e-guide with regard to stand build compliance.
vii)High visibilityvests must be worn by all contractors during build-up and breakdown. Failure to wear a hi-vis vest will prohibit access to the site. Hi-vis are available for purchase on the day at a cost of £3 per vest payableby the individual.
HEIGHT RESTRICTION
a)Shell Scheme Stands
No stand fitting, display or exhibit may exceed the shell scheme height of 2.4m.
b)Space Only Stands
The maximum permissible height for building is 4 metres inclusive of any platform installation. If any stand has structural calculations then it is deemed complex and requires a structural engineer to sign it off both at the design stage and also on site once built, which should be organised by the exhibitor.
STAND IDENTIFICATION – SPACE
Exhibitors with floor space only sites are requested to ensure that their stand is clearly identified with company name and stand number placed in a prominent position.
FLOOR COVERING/CARPET
Light blue carpet will cover the hall floor. If a colour change is required, Hirex can supply standard floor flats @ £20.00 per m2 or a raised platform at £25.00 per m2. Aluminium edging if required is £8.00 per lin.m, All will need to be ordered and paid for in advance of build-up: +44 161 723 6100. Please contact JMTIndisplay to change the carpet colour - £5.70 per m2.Tel: 01923 851580.
CARPET TAPE
The carpet tapes approved for use in Manchester Central are SellotapeDouble Grip 4415 and StikatakB7 Exhibition Tape and exhibitors should ensure that their contractors are aware of this regulation. A dilapidation/removal charge will be made against the exhibitor concerned should carpet tape still be in position after departure from Manchester Central.
ELECTRICAL SERVICES
The official electrical contractors to the exhibition are:-
SUPREME EXHIBITIONS LTD
10 Grange Gardens
South Norwood
London, SE25 6DL
Tel: 0208 653 2215 Fax: 0208 653 7013
Email:
All electrical connections must be made by Supreme Exhibitions. Exhibitors may provide their own electrical fittings where such fittings are in the form of made-up units, complete and ready for connection to the mains supply. Exhibitors’ equipment must confirm to all current electrical and safety standards and appliances should be delivered to stands complete with 13 amp square pin plugs BS No. 1363. Exhibitors must arrange with their stand contractors for support battens if any lighting is required over the centre of stand areas. Shell scheme exhibitors should complete the Hirex Order Form for optional extras.
Stand Contractors ordering Mains Only
The new EVA and Health & Safety Regulations dictate that a full test certificate is required by all venues giving readings for insulation and continuity. This is normally performed by Supreme Exhibitions Ltd but must be completed by stand contractors ordering mains only.
Please complete and return the Order Form for Electrical Services direct to Supreme Exhibitions by 28March 2015.
FASCIA NAMEBOARDS (SHELL SCHEME ONLY)
Fascia nameboard requirements should be notified to the contractors, Hirex Ltd, using the Hirex Order Form on the ASGBIwebsite by 23 March 2015.
BANNERS/HANGING SIGNS
Exhibitors wishing to use hanging banners or signs as part of their stand display should complete the Outback Rigging Order Form on the ASGBI website by 31stMarch 2015
INTERNET CONNECTION
Manchester Central is fully wireless enabled and exhibitors can access the hi-spec 5 mbps Wi-Fi for FREE. Please follow the instructions below for Wi-Fi access:
• Connect to the MCCC wireless network
• The portal page should load automatically. If not, just open your web browser
• Click Login to Manchester Central’s Free Wi-Fi
• Enter your information and read the terms and conditions
• Once confirmed, you’re connected!
If stands or exhibitors need additional internet connections or higher speeds, please use the Internet connectivity order formon the ASGBI website by 31 March 2015.
FORK LIFT
Any exhibitor requiring the use of a forklift should contactOnSITE/NCS(see next section).
FREIGHT FORWARDING, LIFTING AND HANDLING
The appointed freight forwarding, lifting and handling agents for the exhibition are:-
OnSITE/NCS
87 Silk Mill Road
Watford
Hertfordshire, WD19 4TW
Tel: +44 (0) 7768 562770
Email:
OnSITE/NCScan provide information and advice to international and United Kingdom exhibitors regarding shipment, transportation, lifting and handling of exhibit material. They can also offer Customs Clearance and temporary Importation Bonds for overseas exhibits. A storage service is also available.
Exhibitors requiring any of these services should contactOnSITE/NCS, using the Order Form on the ASGBI website.
STORAGE
No storage space is available at Manchester Central. Exhibitors are requested to make any necessary arrangements for the removal and storage of empty boxes, cartons, wrappers etc., prior to the opening of the Exhibition. It is contrary to the fire regulations to have packing materials stored on or behind stands. Storage is available through the Freight Forwarding, Lifting and Handling agents, OnSITE/NCS.
FURNITURE
The appointed furniture/carpet contractors are:-
JMT INDISPLAY LTD
Unit A, Ventura Park, Old Parkbury Lane, Colney Street
ST. ALBANS, Herts, AL2 2DB
Tel: 01923 851580
Please note there is no furniture, including tables and chairs, provided with the shell scheme package. Exhibitors can use the link above and there is an Order Form on the ASGBI website if you prefer.
PHOTOGRAPHY
The officially appointed photographers to the exhibition are:-
Richard Kelly Photography
14a Charlotte Street
London, W1T 2LX
Tel: 07989574281
Please use the Order Form on the ASGBI website.
DAMAGE TO EXHIBITION
Care should be taken to avoid damage to any structural part of the exhibition halls, including floors. Any reparation found to be necessary will be charged to the exhibitor concerned.
STAND CLEANING
All stand cleaning is included in the stand rental charge and will be carried out each day prior to opening. A hoover of all stands will take place but specific cleaning of stand items and exhibits is the exhibitor’s responsibility, as is maintenance of stand areas in a clean and rubbish free state during the open period of the Exhibition.
N.B. Exhibitors and their agents/contractors are responsible for the complete removal of all exhibits and materials used by them in the stand construction on final departure from the exhibition hall after breakdown. Any costs incurred by the Organisers for the removal and storage of exhibits and materials left in the halls will be passed on to theexhibitorconcerned.
SECURITY/TRAFFIC CONTROL
Whilst the venue has a 24 hour control room, we do not recommend leaving valuable items, such as laptops, unattended in the hall. Any exhibitor requiring extra security services should apply to the Organisers as early as possible. Exhibitors are requested to ensure that all personnel wear badge identification.
Traffic Control Officers will be on duty during build-up and breakdown. Exhibitors and their contractors are requested to co-operate with these officers to ensure a problem free traffic flow operation. Vehicles are not permitted into the hall duringbuild-up or breakdown. All vehicles should unload at the delivery doors and then leave site.
CATERING/BAR SERVICES
Full catering and bar services are available at Manchester Central through the official caterers, Manchester Central Convention Complex, who have the sole rights to provide food and drink for consumption on stands and the premises. A price list and order form can be found on the ASGBI website but all catering enquiries should be directed to:-
Manchester Central Convention Complex
Petersfield
Manchester, M2 3GX
Tel: 0161 834 2700
Coffee, tea and lunch for exhibitors will be available free of charge each day according to the size of your stand:- 4m2 = 2 personnel, 6m2 = 3 personnel, 9m2 = 3 personnel and12m2 = 4 personnel.
FIRE PRECAUTIONS
Flameproofed and fireproofed materials must be used for all stand construction including decorative drapings and muslin ceilings. All tanks containing Petrol and Diesel must be drained to 2 litres and all batteries disconnectedwith the exception of vehicles fitted with tracker devices. Drip traps must be provided under all vehicles. Fire points are situated throughout the exhibition hall. These points must be kept clear at all times.
Exhibitors should ensure that at least two members of their staff are familiar with the use of fire extinguishers. Manchester Central has their own safety team and will site extinguishers within the hall space prior to the event opening. Please do not use any fire equipment unless you have been trained to do so.
SOCIAL EVENT – Thursday 23rd April 2015
We are holding an informal buffet curry night at the Midland Hotel after the Reception on Thursday 23rd April 2015. Exhibitors are welcome to join delegates and tables can be booked upon request so that teams can enjoy the evening together. There will be a pay-for bar for those who wish to buy drinks.
Tickets are £30 per person(buffet curry plus one drink and dessert). Please complete theOrder Form on page 14 of this guide to avoid disappointment.
CONGRESS PROGRAMME – EDITORIAL ENTRY
Following from the successes of our first ever Congress App at the 2014 Congress in Harrogate, ASGBI will once again utilize a bespoke event App for Manchester Surgical Week. We have taken all feedback into account and hope to build on the positives for a more streamlined and user friendly experience.
In order to obtain immediate access to the app, including all registered delegates, each company will be registered with a profile so that each stand representative can use the same access code to make use of the app.
Each exhibiting company may have up to 75 words in the Exhibitors section of the app. Please submit copy to Janet Mills () by 20th March 2015 latest together with your logo and link to your company website.
The app can also be used to message our entire delegation for a fee. For more details please contact Sarah Davies () in advance of the Congress.
You can hire an iPad for £25 if you do not have your own device by completing the form on page 16 of this guide. The app will provide access to all the programme information, abstracts, speaker profiles and delegate list.
HOTEL ACCOMMODATION
Special rates for hotel accommodation are available through Fresh! Reservations. To book on line and review a list of hotels please see the ASGBI website. All accommodation enquiries should be directed to:-