Private & Confidential

Name

Address

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Name

Number

DateEmail

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Dear

Managing Sickness Absence - Formal Stage <1 / 2 Meeting

Timescale: Provide 9 calendar days notice of this meeting.

Save: Retain this letter on supervision file

This letter is to confirm that I wish to meet with you under the Managing Sickness Absence Policy. Specifically I wish to discuss:

  • Give details ofattendance issues
  • Operational impact of the absence
  • Absence record
  • Or if applicable, refer to previous discussion

A meeting has been arranged for <time> on <date> in <venue>. A copy of the Managing Sickness Absence Policy is enclosed for your information.

Please allow x hours / the morning / the afternoon for this meeting.

(<Name and job title>will be in attendance. Stage 2 only:<He/she>will be supportedby<Name/job title of HR adviser>.

A copy of <your absence record and OH report> or <state the other information that management will rely on during the meeting>is enclosed.

Any additional information that you wish to refer to at the meeting must be submitted to <name> to arrive at least 4 calendar days before the meeting.

You have the right to be accompanied during the meeting by a single companion who can be a trade union representative or official, or a work colleague from the Council. If you wish to be accompanied, you are required to let me know the name of your chosen companion before the meeting date.

If you have any access or communication needs or any other practical issues which you wish to be taken into account in the arrangements for the meeting, you (or your representative) should notify <name> in advance of the meeting.

Please be mindful that if you choose not to attend this meeting it may be held in your absenceand a decision will be made on the evidence available.

If you feel you need additional support, you may wish to contact the 24/7 Employee Support. This is a free, impartial and confidential service and is available to all employees, it is designed to help you across a wide range of areas related to your work life or personal life.All calls are answered by qualified and experienced counsellors. You can contact Employee Support on freephone 0800 030 5182 (or0161 836 9498 if calling from a mobile) at any time. Further information is available at

Yours sincerely

Full Display Name

Role / Chair of Panel

Copy: NAME, HR caseworker

Additional copy for your companion, as appropriate

NAME, Line Manager

Enclosed: Copy of Managing Sickness Absence Policy

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