MAGOR WITH UNDY COMMUNITY COUNCIL
Ordinary Meeting 6.30pm 3 July 2006 Undy Church Hall
e-mail www.magorundy.org.uk
Present Chairperson – Cllr P Majewski
Vice-Chairperson – Cllr J Major
Councillors V Bashford, B Burt, G Gregory,
Clerk in Attendance Mrs B Lloyd
Member of Public 2
1. Apologies.
Cllrs Mrs N Baicher, Mrs O Evans, Mrs C Hopkins, Miss C Mundy, Mrs N Riordan-Whild, T Swift, P Waters, Police
2. Declarations of Interest in items on the Agenda.
Cllr J Major as member of MCC planning committee.
3. Confirmation of Minutes of Ordinary Meeting 5 June 2006.
The above minutes were confirmed as a true record
Proposed – Cllr G Gregory
Seconded – Cllr B Burt
All agreed.
4. Matters Arising.
None
5. Police Report – a representative from the Police to address the Council.
The Police had sent apologies and provided a report re the number and type of incidents in the village over the last month – they numbered 96.
CPSO Hayley Brown had informed Mrs Lloyd that PC Bentham had been seconded to Chepstow Police Station.
6. Question Time (15 minutes for residents to put questions to the Council)
Residents brought the following matters to the CC’s attention.
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a) The grass needs cutting on the triangle on the slip road as you access Llanwern Rd. Mrs Lloyd reported she had met Rhodri Paul, Highways Inspector who was arranging to have it cut and to be cut on a more frequent schedule.
b) Requested a Bus stop nearer for Chestnut Close residents and suggested Dancing Close. Mrs Lloyd reported that this location had been previously discounted as too near junctions and refuges. Agreed to contact MCC again.
c) Requested a pedestrian crossing near Yew Tree Close so senior citizens could cross the road safely to reach bus stops – contact MCC.
d) Audio Alarm system not working by Mayfaire Stores – contact MCC.
7. Correspondence
MCC
a) Highway various
b) Severnside Area Committee 14 June 2006
c) Section 14 Road Traffic Regulation 1984 (St Brides Rd) Temporary Road Closure
d) Planning Committee 13 June 2006
e) Skips – MCC would not supply skips as the waste has to be graded and also the skips are misused. Agreed to request officer from MCC to attend future meeting.
f) Countryside Newsletter
g) Footpath 372/53 will be cleared by countryside dept.
h) Queens Gardesn/Redwick Road Traffic Calming – the CC have already prioritised schemes and this will be added to future list.
i) Sycamore Terrace wt restrictions – the CC have already prioritised schemes and these will be added to future list
j) MCC Community Safety Strategy
k) Whitwall resurfacing will be undertaken in September. Drainage solution found for West End Magor and this resurfacing and Church Rd will commence in the Summer
l) Statement intent to remove tree St David’s Court – all agreed.
m) New M4 meeting 28 June at County Hall – all Cllrs invited.
n) Library Changing hours – ack.
o) Computer ack
p) Notice of Adoption of MCC UDP
General
a) Audit 2005/6
b) Tree care – local resident has set up business agreed to keep on file.
c) Resident re cycle path Undy to Magor ack for information.
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d) Local Health Board Pharmacy - Pharmacy is open until 6pm on Monday and Friday. Arrangements available for prescription collection and delivery system.
e) OVW conference
f) Caldicot Fire Station – letter re downgrading services.
g) Resident re Childs play area. Mrs Lloyd said this is the responsibility of MCC
h) Best Kept village celebration evening 14 July
i) Resident re blockage to stile Mrs Lloyd and MCC had replied to resident and MCC would be liaising with the landowner.
j) Ombudsman Annual report
k) Planning seminar 28 June 2006
l) Residents letter re lane leading Sycamore Terrace. A resident expressed concern regarding the condition of the road, weeds and no street sign. It was agreed to ask Highways to look at road and the Community Gardener to look at weeds. Mrs Lloyd would also contact MCC re street signs.
8. Planning Applications
The following planning applications were considered by Council. Cllr Major took no part in any decision.
00023 New detached bungalow 8 the Willows approved subject to neighbour’s consultation.
00253 Two storey extension Courtfiled Main Road Undy – approved.
00275 Demolish existing garage, new garage with en-suites over extension to kitchen, internal amendments and patio 1 Arlington Close – approved subject to neighbour’s consultation.
00078 Convert existing integral garage into a dining room/replace garage door with wall and window 3 Windsor Close – approved subject to neighbour’s consultation.
00410 rear sunroom Tromso Newport Road, Magor – approved subject to neighbour’s consultation.
00238 Conversion of integral garage into a habitable room 3 Hunters Ridge.
Approved – subject to neighbour’s consultation.
00353 Convert existing bungalow into house plus increase in size Andros The Causeway – approved subject to neighbour’s consultation
The following pa’s returned under S101 Local Govt Act 1974 due to time constraints
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00-93 First floor side extension containing bedrooms, conversion of garage into study and provision of one additional off street parking space 23 Pennyfarthing Lane – approved subject to neighbours consultation.
00158 Bedroom over existing garage 11 Dinch Hill – approved subject to neighbours consultation
00227 First floor extension over existing garage to side of property, conservatory to rear, internal alterations to existing small bedroom, 3 St Stephen’s Place.
9. Play Equipment repairs
Council agreed the play equipment repairs of £716.75, which were in the budget.
Proposed – Cllr G Gregory
Seconded – Cllr B Burt
All agreed
10. Accounts
BPA1 as at 20 June 2006 19,844.33
CA “ 369.31
BPA2 “ 16,188,04
BPA 3 “ 353.82
Accounts for Willow landscape and locks were added to list.
The following accounts and bank reconciliation were approved. It was also agreed Mrs Lloyd could pay August accounts as no meeting due to be held.
Proposed – Cllr B Burt
Seconded – Cllr G Gregory
All agreed
103479 BT Telephone Bill 66.32
£56.44 + £9.88 VAT
103480/ Mrs B Lloyd Salary 1,479.25
1033483
103484 Inland Revenue Tax and Ni 237.70
103485 R M G Herbert Rent Norton’s Lane 2.50
103486 MCC Photocopies 7.35
103487 Undy DIY Petrol 26.99
22.97 + VAT £4.02
103488 Undy Church Hall Hire 8/6/06 3/07/06 30.00
103489 MCC Play Equipment 716.75
Remedial Works
£610 + 106.75
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103490 Willowlandscape Footpath maintenance 546.62 £465.21 +VAT £81,41
103491 Mrs B Lloyd Locks for field 9.49
Common-y-coed
11. Audit 2005/6
The accounts for district audit were approved.
Proposed – Cllr G Gregory
Seconded – Cllr B Burt
All agreed
12. Audit 2005/6 Statement of Assurance
The Community Council agreed Yes replies to the Statement of Assurance district audit form.
Proposed – Cllr J Major
Seconded – Cllr B Burt
All agreed
13. Risk Assessment 2006
The Council considered the risk assessment prepared by Mrs Lloyd – it was agreed to obtain prices for work required to benches etc
Notice Boards – agreed to install existing notice board at Vinegar Hill location. See if any grants available from Severnside to renew boards at Mayfaire Stores and Common-y-coed, which would be on a 50/50 basis.
Agenda for meeting when cost known.
14. Draft Reduction Plan 2006 – a Safer South Wales by South Wales Fire and Rescue Authority
The Community Council considered the submission by Nigel Williams and agreed to object to the downgrading of Caldicot Fire Station. All agreed.
15. Boundary Changes MCC
Discussion took place and agreed to note the letter.
16. Electoral Arrangements in Wales WAG
After discussion agreed to express concern that postal voting should only be used for people who genuinely cannot vote, as there could be possible abuse of postal voting.
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17. National Minimum Wage
The new NMW will come into effect from October 2006, which is an increase to £5.35. All agreed to pay the NMW from October to all employees.
18. SLCC Welsh Conference
It was agreed Mrs Lloyd to attend – cost of conference £40. All agreed
19. Reports/Village Matters/Clerks report
Cllr Vic Bashford
a) Common)y-coed – Cllr V Bashford and Mrs Lloyd met with Tudor Morgan re the trees at Common-y-coed. He suggested not strimming as that can sometimes cause more damage- he suggested knocking nettles down and trimming the edge of the field. He would obtain price from contractor who planted the trees. He thought it would be up to £80. All agreed to undertake the work, which would need to be done in the summer.
Cllr B Burt
a) New M4 – concerned about recent comments from members of Council – after discussion agreed need to get the best deal for village. It was agreed the New M4 would be discussed at a future meeting.
Mrs Lloyd
a) Mrs Lloyd reported Cllr T Swift had contacted her re various matters –
If planning permission required for business activities in a certain location , hedge blocking footpath Park Ct – contact MCC. Youths around Undy School – contact Police.
b) Computer – Mrs Lloyd reported had been ordered and asked permission to pay the invoice. All agreed.
c) Area by Franklin Open Space- Mrs Lloyd reported a resident had approached Cllr Baicher with concerns about drunken people, cars being broken into etc – Agreed to contact Police.
Cllr P Majewski
a) Attended a planning seminar, which was very interesting.
b) Thanked Mr Lloyd for putting on locks at Common-y-coed field.
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c) Also judged an art exhibition at Undy Church Hall and he had used some of his Chairman’s allowance
20. Date of Next meeting.
Ordinary Meeting 6.30pm 4 September 2006 Undy Church hall