REGISTRATION

May 31, 2016 – July 9, 2016 (students may register for ESY services at any time during the course of the session). Home schools register until June 6th.

MAGNET SCHOOL STUDENT REGISTRATION

Any student enrolled in a magnet school, who is eligible to participate in 2016 Summer Services, is required to attend the Instructional Summer Center that corresponds to the school that the student attends during the regular school year.

NON-PUBLIC SCHOOL STUDENT REGISTRATION

Any student enrolled in a private, parochial school, or home education program may register for the 2016 Summer Services at the school serving their actual residence or the designated clustered Instructional Summer Center. The student must meet the same eligibility criteria as M-DCPS students.

CHARTER SCHOOLS

Charter school students, who meet eligibility criteria and other summer service program requirements, will be eligible to receive summer services at the Open Instructional Summer Center serving the M-DCPS home school, based on the student’s home address

SPECIAL EDUCATION AND NEW STUDENTS

The Summer Exceptional Student Education (ESE) Courses screen (PF21) for BOTH elementary and secondary (K-12) students is programmatically generated from the student’s schedule in PF1.

ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL)

The ESOL course information will not be automatically entered on the Summer English Language Learner screen. School personnel must schedule students on the PF1 screen.

SUMMER SCHOOL SUBJECT SELECTION FORM

The computer-generated countywide Summer School Subject Selection Form will be used by all schools registering students for summer 2016. The form serves as (1) a transmittal of student subject selection information and (2) registration for 2016 Summer Services.

ATTENDANCE

It is imperative that the attendance recording and reporting for the 2016 Summer Services be as accurate as the records maintained during the regular 180-day school year. The attendance records and reporting procedures for all Open Instructional Summer Centers are subject to audit by the Auditor General’s Office.

OFFICIAL DAILY SCHOOL ATTENDANCE

Attendance eligibility for collecting Full-Time Equivalent (FTE) is based on the official recording of the school attendance. The Electronic Gradebook is the source document for the instructional staff to record attendance. Official Daily School Attendance must be exported daily from the Electronic Gradebook (Refer to the document, 2015-2016 Student Attendance Reporting Procedures).

REPORT CARDS

Elementary programs will not implement a grade reporting process. Secondary schools will export grades to ITS. No credit is given to ESY students. Report cards will be available on August 4, 2016.

SUMMER ELIGIBILITY CRITERIA, GRADE 3

  • Retained grade 3 students;
  • Rising grade 3 students whose names are listed on the 2016 Summer Services Eligibility Roster of Rising Grade 3 Students

Teacher/Student Ratio

Grade 3 (Retained) – 1:18

Grade 3 (Rising) – 1:18

School Monitor: Elementary & K-8 Open Instructional Summer Centers: Full-Time (22 days)

SUMMER ADMINISTRATION OF THE ALTERNATIVE ASSESSMENT FOR GRADE 3 PROMOTION (AAGTP)

  1. Eligible grade 3 students who are enrolled in summer school (inclusive of Charter School students) will participate in the July 28- July 29, 2016, summer administration of the AAGTP.
  2. Eligible grade 3 students who are not enrolled in summer school (inclusive of Charter School students) may participate in the summer administration of the Alternative Assessment for Grade 3 Promotion.
  3. All eligible students will have to pre-register by Monday, July 26th to participate in the test administration. Test registration information is provided by the student’s home school.
  4. Parents of retained 3rd grade students must be informed about the deadline to pre-register for the summer administration of the AAGTP. The testing window for the Alternative Assessment for grade 3 promotion (AAGTP) will take place during the last week of summer school on July 28-29, 2016.
  5. Return AAGTP Test materials to Test Distribution Center on Monday, August 1st by 3:00 p.m.

SUMMER ELIGIBILITY CRITERIA, GRADES 6, 7 AND 8

Summer services are limited to twenty (20) half-days of academic instructional services in:

  • Mathematics
  • Language Arts
  • Social Studies
  • Science

Grades 7 and 8 students who receive a failing grade, may take up to one course to facilitate promotion to grades 8 and 9.

Priority for enrollment will be given as follows:

  • Grade 8 – First Priority; one course leading to promotion to grade 9
  • Grade 7 – Second Priority, one course leading to promotion to grade 8
  • Grade 6 students needing to recover 6th Grade World History
  • Jann Mann Opportunity School and Miami McArthur South

Course Offerings

In order to facilitate the planning of student summer schedules, each secondary summer center is to develop and transmit a description of anticipated course offerings to all its feeder schools. This description of course offerings must include the course number, course sequence number, and course title in order that the sending school may correctly fill in the 2016 Summer Services Subject Selection Form.

Ratio for Grades 6, 7 and 8 – 1:25

1 Hourly; 5 hours daily for 22 days (Hours worked may not exceed 110 hours.)

ALLOCATION

  • Assistant Principals’ Employment approved for the Open Instructional Summer Centers.
  • All Day Assistant Principals – Full Time Status – (Elementary/K8)
  • Half Day Assistant Principals – Part Time Status (Middle)

NO ALLOCATIONS

  • Counselors – No allocation for2016 summer is provided.
  • Social Workers – No allocation for 2016 summer is provided.
  • Extra Period Teaching Supplements – Based on the proposed summer schedule, no extra period teaching supplements will be required for the Summer School Program.
  • Materials, Equipment, and Supplies (MESA), Middle School – No MESA allocations are provided.
  • There are no 10-month School Support Personnel allocations for the Summer Session.
  • There are no 10-month clerical allocations for the Summer Session.

STUDENT ELIGIBILITY CRITERIA, GRADES 9, 10, 11 AND 12

Senior high school students focus will be on advancing progress, promotion, and increasing opportunities for graduation. High school students may attend an adult education program for credit recovery. See pages 30-31 for more details.

EXTENDED SCHOOL YEAR (ESY) SERVICES FOR STUDENTS WITH DISABILITIES

Students with disabilities, ages 3 to 21, who have an IEP may be eligible for ESY services, even if other 2016 Summer Services Program eligibility criteria are not met. See pages 31-36for more details.

DUAL ENROLLMENT

The Summer School Program offers dual enrollment courses, one such mechanism, to allow qualified students to receive high school and college or university credit concurrently.

FLORIDA VIRTUAL SCHOOL

The Florida Virtual School (FLVS) provides middle and high school courses to students. Registration is available on their website at with the approval of the school site counselor.

ALTERNATIVE EDUCATION

As of the 2013-2014 school year, the alternative education schools report to their respective demographic Region Centers.

EDUCATIONAL ALTERNATIVE OUTREACH PROGRAMS (EAOP)

The Educational Alternative Outreach Programs (EAOP) location reports to the office of School Operations/Alternative Education.

eLEARNING TOOLBOX

For a fifthyear in a row, the District will provide links to online applications, tools, and games that students can access 24/7, via the Student Portal, from anyplace with internet connectivity. These resources will allow students in grades K-12 to practice and apply what they learned during the school year and to explore new concepts. Content will include district-licensed applications, as well as new resources made available exclusively for summer 2016.

eLEARNING: – MOBILE DEVICE SUMMER CHECKOUT: Summer Prep Programs

Senior high school students who pass the Algebra 1 course, but failed the Albegra 1 End of Course (EOC) assessment, will be eligible to checkout tablet computers from their schools in order to participate in online Algebra 1 EOC assessment prep modules. For additional information, please contact the Instructional Technology Department, at 305-995-7603. (see page 38)

VOLUNTARY PREKINDERGARTEN (VPK)

The M-DCPS Summer Voluntary Prekindergarten (VPK) Program will be housed at two locations: Melrose Elementary School at Bethune Early Childhood Center and Pine Villa Elementary School at Isaac Withers Early Childhood CenterJune 13, 2016 – August 8, 2016 (No school on Monday, July 4, 2016)

BEFORE/AFTER SCHOOL PROGRAMS AND SUMMER CAMP

Before/After School Programs are offered annually at 231 elementary schools and middle school locations through the Community Education and Before/After School Programs. (see page 43)

Summer Camps

Approximately 80 locations will offer full-day fee-supported summer camps and fee-supported before and after school programs.

Middle School Enrichment

Programs (grant funded) will not be operational during the summer but will resume in early September 2016.

FOOD SERVICE

Program I: National School Breakfast and Lunch Program

  • Through Program I, students eligible for free or reduced priced lunch during the regular school year will continue to receive summer lunch using the appropriate eligibility. Breakfast will continue to be at no charge. Breakfast and/or lunch service, as determined, may be offered, as per the stipulations mentioned above.

Program II: Summer Food Service Program for Children (All Meals Free to Students)

  • Participation in Program II is dependent upon criteria established by the Department of Agriculture. Program II provides for free breakfast and/or lunch to all students, 18 years of age and under, enrolled in summer school.

Specialized Food Preparation for Students with Disabilities

  • Must be coordinated with the Office of Exceptional Student Education.

PAYROLL (IMPORTANT – Review pages 50-54)

As a back-up plan, in preparation for the summer and vacation schedules please make arrangements with another principal to be an alternate payroll approver for your location.Send name, employee # and cell phone number of alternate approver to Mrs. Lourdes Gimenezby Friday, May 27th via email .

During the Summer Session, locations must report days present (attendances) using code 0100. It is very important to note that unlike the regular school year, for summer school, if code 0100 is not entered for each half day-worked, the employee will not be paid as present. Absences would be reported using the leave codes for “Summer 10-MO ONLY” listed on the Application for Short Term Leave Form (FM-5949 – Revision date 06-12). See Appendix D for sample of form.

For substitutes – there will NOT be a separate summer assignment set up for substitutes; you must use their existing sub assignments. To report time use the existing link: “Report Time – Substitutes”..

CRITERIA FOR SUMMER EMPLOYMENT (see page 55)

Any personnel in a pending investigative status or on a performance improvement plan are not eligible for summer employment.

In accordance with the United Teachers of Dade Contract, Article XVI, Section 2c., teachers who are “beyond training timeline” for META related training are not eligible to teach in the 2016 Summer Services Program.

In selecting teaching staff, the principal shall offer summer employment first to those teachers who have submitted the appropriate application on or before the established deadline, are certified in the subject area or are at the level in which they are selected to teach, and who are on a Continuing, Professional Service or Annual (3 years or more) contract. Probationary and Annual contract teachers (less than 3 years) will not be considered for a waiver.

The principal responsible for staffing a 2016Open Instructional Summer Services site shall offer a teaching position on the 2016 Summer Services faculty to the Union Lead Steward/Steward/Officer for the 2016Open Instructional Summer Center’s regular faculty, provided the Lead Steward/Steward/Officer is certified in a program to be offered during the summer. The principal shall give consideration for summer employment to other Union Steward/Steward/Officer is certified in a program to be offered during the summer. Nothing herein shall require the principal to hire more than one Union Lead Steward/Steward/Officer.

LENGTH OF SCHOOL DAY

Students / Teachers
Elementary schools and K-8 Centers
(Retained Grade 3 and Rising Grade 3 Students only)
8:35 am – 1:50 pm / 8:15 am – 3:20 pm
K-8 Centers (Grades 7 & 8 Students only)
Provides one 180-minute period
8:35-11:35 am / 8:15 am-11:45 am
Middle Schools (Grades 7 & 8 Students only)
Provides one 180-minute period
9:20 am – 12:20 pm / 9:00 am – 12:30 pm

RECOMMENDED LENGTH OF EXTENDED SCHOOL YEAR (ESY) SERVICES

Students / Teachers
Elementary schools for PK to Grade 8
8:35 am – 1:50 pm / 8:15 am – 3:20 pm
ESE Center school locations for PK to Grade 12
8:35 am – 1:50 pm / 8:15 am -3:20 pm
Middle School locations for Grade 6 to 12
9:20 am – 12:20 pm / 9:00 am – 12:30 pm

See the Summer Services Implementation Document for the working hours of other staff members.

TEMPORARY INSTRUCTIONAL PERSONNEL

Temporary Instructors may notbe used during the summer. To cover teacher absences, principals shall utilize only full-time teachers with active temporary instructor assignments. Temporary Instructors shall be paid pursuant to salary schedule, as in the M-DCPS/UTD contact. Do not hire a temporary instructor who is not on the temporary instructor’s list or who is not a full-time teacher. The status of any individual must be verified prior to beginning the employment.

Teachers employed to work during the summer shall be notified as soon as possible and informed of the requirement to attend the two days of Professional Development scheduled (Wednesday, June 29, 2016 and Thursday, June 30, 2016). Interim teachers, 3100s, are not to be used to cover absences of teachers. Failure to comply with this directive will result in non-payment to the persons incorrectly used to substitute.

NON-INSTRUCTIONAL PERSONNEL

Paraprofessionals’ Criteria/Procedures – The summer employment of Paraprofessionals and School Support Personnel is governed by Article XVI, Sections 3 and 4 respectively, of the Contract between M-DCPS and the United Teachers of Dade (UTD).

TRANSPORTATION ELIGIBILITY

  • ESY students with disabilities who have a requirement in their IEP for transportation.
  • Students with disabilities in accordance with their IEP.
  • Regular education students who live less than two (2) miles from their assigned summer school WILL NOT receive transportation.
  • Regular education students who live less than two (2) miles from their home school but more than two (2) miles from their summer school will receive a shuttle bus from their home school to their assigned summer school.
  • Regular education students who live more than two (2) miles from their home school and more than two (2) miles from their assignment summer school will receive transportation from neighborhood bus stops.
  • Regular education students who live more than two (2) miles from their home school and more than two (2) miles from their assigned summer school will receive transportation from neighborhood bus stops. However, parents should be advised that bus stops may not be in the same locations as they were during the regular school year, and some students may have to walk a longer distance to get to and from their summer bus stop.

The Summer School Transportation (SST) Screens will be available beginning on Monday, June 2, 2015.(see page 49 for more important information).

Rev. 05/17/16