Chairman : Cllr Richard Chubb Clerk : Crispin Davies
Lyminge Parish Council
7 Battery Point
HYTHE
Kent
CT21 5RR
Tel: 01303 239500
Notice is hereby given that a Meeting of Lyminge Parish Council will be held at 7.30pm
on Monday 24 October 2016 in the Methodist Chapel, Chapel Lane, Rhodes Minnis.
Members of the public are welcome to attend and may speak during item 4.
AGENDA
1 Approval of Apologies for Absence – Cllrs Mrs Marian Chubb and Richard Chubb.
2 Declarations of Councillor Interests (Disclosable Pecuniary and/or Voluntary Declarations) on any items on the agenda. Whenever possible, and if in any doubt, advice should be sought from the Monitoring Officer at Shepway DC prior to the meeting.
3 Co-options to the Council – if applications have been received.
4 Adjournment of Meeting for Public Session (maximum of 15 minutes in total).
5 Chairman’s Announcements – if any.
6 To sign as a correct record the Minutes of the Meeting held on 26 September 2016.
7 Matters arising from the previous meeting not elsewhere on the agenda.
8 Reports from Ward Councillors. (Reports invited)
9 Reports from KCC Community Warden and PCSO. (Report invited)
10 Planning Committee:
10.1 To receive the written report below.
10.2 Shepway Local Plan
10.3 To receive any report from the Committee Chairman.
11 General Purposes Committee of 10 October 2016:
11.1 To receive the unconfirmed minutes of the meetings of 10 October 2016.
12 Finance and Administration Committee of 19 October 2016:
12.1 Management Accounts for 31 August 2016 – To note.
12.2 Management Accounts for 30 September 2016 – To note.
12.3 Review of the Planning Application Procedure – To consider the Committee recommendation.
12.4 Annual meeting Dates for 2017 – To consider the Committee recommendation.
12.5 Byelaws for Open Spaces - To consider the Committee recommendation.
12.6 To receive the unconfirmed minutes of the meetings of 19 October 2016.
13 Tayne Field – To consider a request from the Rude Mechanical Theatre Company to use Tayne Field on Sunday 30 July 2017.
14 Remembrance Day Service – To decide upon Council representation.
15 KALC Annual General Meeting Agenda – To discuss the agenda and offer advice to those attending.
16 To receive the Reports of the Representatives on Outside Bodies:
15.1 Age UK - Hythe and Lyminge (report invited)
15.2 Footpaths (report invited)
15.3 Lyminge Village Hall Management Committee (October minutes circulated)
15.4 Etchinghill Village Hall Management Committee (report invited)
15.5 Etchinghill Residents’ Association (report invited)
15.6 Lyminge Youth Action (report invited)
15.7 Tree Warden (report invited)
15.8 Little Stour and Nailbourne River Management Group (report invited)
15.9 Lyminge Association (report invited)
15.10 Lyminge Parochial Church Council (report invited)
15.11 Rhodes Minnis Village Hall Committee
15.12 Lyminge Guides (report invited)
15.13 Ethelburga Well Group (report invited)
15.14 KALC Shepway Committee meeting on 20 October 2016 (report invited)
17 Correspondence and Documentation received since the last Full Council Meeting – Please see list below.
18 Other Matters for Information from Councillors. (No formal decisions can be made as the specific matters are not itemised on the agenda)
19 Accounts for payment – To authorise payment of the list below.
20 Date and Venue of next meeting – 7pm for 7.30pm on Monday 28 November 2016 in the Rigden Room at the Tayne Centre, Church Road, Lyminge.
Signed: Crispin Davies (Clerk and RFO) Dated: 17 October 2016
Item 10 - List of Planning Applications received and Decisions made by Shepway DC
Consultations Received since last meeting
1 Y16/0080/NMC – Non material change to Y16/0061 for the erection of 2 detached houses with associated access, garages and parking at land adjacent Wolver Hollow, Teddars Leas Road, Etchinghill. LPC not consulted as this is a NMC application.
Awaiting Decisions by Shepway DC
1 Y16/0344 – Erection of a tree house style holiday unit at The Lodge, Lymbridge Green, Stowting Common. LPC = No objections or comments.
2 Y16/0387 – Change of use of land from agriculture to the keeping of horses, conversion of existing barns to stables and erection of a ménage (Part retrospective) at Ashley Farm, Woodland Road, Lyminge. LPC = No objections and no comments.
3 4 Y16/0741 – Erection of a porch to south elevation and erection of a single storey rear extension following demolition of existing conservatory together with a replacement double garage at Broadfields, The Minnis, Rhodes Minnis. LPC = No objections and no comments.
5 16/0956/SH – Erection of a single storey side (north) and rear extension together with demolition of existing detached garage at Ashridge, Dog Kennel Lane, Lyminge. LPC = No objections or comments..
6 16/0979/SH - Felling of an Acer subject of Tree Preservation Order No 1 of 1962 at York House, Rectory Lane, Lyminge. LPC = No objections but requested a replacement tree.
Decisions made by Shepway DC
1 Y16/0720 – Proposed change of use from offices (class A2) to form a new single dwelling (class C3) together with the removal of a single bed flat at rear and the erection of a single storey extension to rear to provide offices (class A2) together with the erection of a detached garage with office space accommodation over at Bank Chambers, Canterbury Road, Lyminge. LPC = No objections and no comments. SDC = Approved with 7 conditions.
2 16/0770/SH - Erection of a two storey office extension to clubhouse, together with associated car parking area at Etchinghill Golf Club, Canterbury Road, Etchinghill. LPC = No objections or comments. SDC = Approved with 7 conditions.
3 Y16/0809 – Erection of rear and first floor extensions to form annexe accommodation at Greatworth, Canterbury Road, Etchinghill. LPC = No objections. SDC = Approved with 4 conditions.
4 Y16/0843/SH – Certificate of Lawful Development (proposed) for a front porch and single storey rear extension at Lynton, High Street, Lyminge. LPC not consulted as this is a legal issue. SDC = Approved.
5 16/0923/SH - Erection of a single storey side extension, following removal of existing garage at 60 Silverlands Road, Lyminge. LPC = No objections or comments. SDC = Approved with 4 conditions.
Item 17– Correspondence Received
1 KALC Shepway Area Committee minutes of 18 August 2016.
2 “Parish News” for September 2016 – from KALC.
3 KCC Highways Tracker Survey 2016. (to November GP Ctte)
4 “Open Space” for Autumn 2016 – magazine of the Open Spaces Society.
5 Shepway Open Spaces Study and Review of Play Areas – email dated 6 October 2016 from SDC Head of Communities.
6 Community Trigger – email dated 10 October from Shepway Neighbourhood Watch Association.
7 “Council Matters” newsletter for Autumn 2016 from Came and Company (To October F+A Ctte)
8 Lyminge Village Hall Committee minutes of 11 October 2016.
9 KALC Shepway Area Committee agenda for 20 October 2016.
10 KALC AGM agenda and papers for 19 November 2016.
11 Reports from Representatives on Outside Bodies.
Item 19– Accounts for Payment
£2,593.20 (£2,161.00 + £432.20 VAT) to Unipar Services LLP for replacement Speed Watch equipment.
£13.00 (No VAT) to Lyminge Methodist Church for September 2016 hall hire.
£645.00 (No VAT) to Mark Ethell for repairs to Well Road Wall.
£125.00 (No VAT) to Kevin Warren for repairs to Well Road Wall.
£500.00 (No VAT) as a grant to Etchinghill Residents’ Association towards the village sign.
£180.00 (£150.00 + £30.00 VAT) to Harmer and Sons Ground Maintenance Ltd for September grass cutting.
£100.00 (£83.33 + £16.67 VAT ) to Crispin Davies for GCA 2016 photographs.
£17.99 (No VAT) to Crispin Davies for Clerk’s October telephone/broadband.
£ (No VAT) to Crispin Davies for net October salary.
£ (No VAT) to Post Office Ltd for October HMRC payment.