LVA Executive Minutes

PRESENT

Charlie, Andy, Herman, John, David, Marietta, Mike, Stuart, Darryl, Cristina

APOLOGIES

Cormac, Jefferson, Carol, Gary

1 Minutes of Previous Meeting

Minutes passed.

2 Matters Arising

2.1 Community Sports Coaches

2.1.1 Gary and Jim still to get back to Charlie regarding the community sports programme. Charlie to possibly chase / feedback on progress next meeting.

Action: Gary

2.2 Discipline

2.2.1 Cormac still to report back regarding the Women's Division 1 Disciplinary. Cormac to either e-mail committee or feedback at the next Committee meeting.

Action: Cormac

2.3 Website

2.3.1 Website issues continue. Charlie to discuss with the Austrian Company regarding the LV.org.uk Website as well as re - aligning the Website to be small screen friendly.

Action: Charlie

2.3.2 Andy to ensure that all club Website links have been passed on to Charlie for inclusion on the Website.

Action: Andy

2.3.3 Charlie to chase all Club sites to ensure that they are linking to the LVA Website.

Action: Charlie

2.3.4 All committee members can gain access to files on the sports.yahoo.groups.com site. Charlie to let everyone know how!

Action: Charlie

2.3.5 All LVA members able to access secure information areas on the Website. Charlie to publish details.

Action: Charlie

3 Working Arrangements for Sub - Committees

3.1 The purpose of the sub - committee is to deal with the day-to-day business / issues of volleyball in London. Conclusions, questions, appeals and proposals to be then reported, via e-mail, to the Executive at the end of Sub Committee meetings for information or future action.

3.2 Where further guidance is required, Herman, Andy or Charlie should be invited to the Sub Committee meeting to participate in discussions.

3.3 The Sub Committees will include:

• Constitution - Chair - Darryl
• 2012- Chair - ?
• Referees - Chair - Charlie
• Coaches - Chair - Stuart
• League - Chair - Andy
• Events - Chair - David
• At the first meeting of each sub committee, a chairperson should be appointed, with roles, responsibilities, brief purpose / mission statement and plan of action for the coming year(s).

Action: Sub-Committees

4 London 2012

4.1 Important that we ensure we get the best out of the promotion of sport and London with all the facilities, resources, funding, international involvement, publicity etc. that this will bring.

4.2 Email membership to encourage them to visit the 2012 Website and volunteer.

4.3 Meeting with EVA Chairman on August 19th.and Greg Brown of the BVF. Charlie to feedback on proposals.

Action: Charlie

4.4 John identified a need to set up a more structured youth programme, a semi - professional league and for the LVA to have a strategic plan towards 2012.

4.5 Would John be happy to start drawing together ideas for a strategic plan for the LVA?

Action: John

4.6 2012 Subcommittee to draw up a development plan.

Action: 2012 Sub-Committee

4.7 Mike to contact Club Secretaries about what the LVA membership want for Volleyball in London from the LVA and the Olympics and ask for volunteers for the Olympic Committee.

Action: Mike

5 London League

5.1 Sub Committee to meet at the Jugged Hare, Vauxhall Bridge Road, Wed. 10th August at 7pm.

• League Secretaries:
• Christina - Men's Premiership (8 teams) & Division 2 (7 teams)
• Mike - Men's Division 1 (8 teams)
• Andy - Women's Division 1 (10 teams)
• Jim - Women's Division 2 (10 teams)
• Cormac - Foundation
• The agreement between the subcommittee was to not allow Powerball to join the Division 1 automatically. Mike to formally respond before the Sub-Committee meets when the appeal will be heard and a final response given.

Action: Mike

5.3 Handbook to be reviewed looking at:

- roles, rules and responsibilities;

- the process by which teams enter the league;

- the use of e-mail to formally or informally discuss issues;

- how appeals are to be heard are to be discussed,

which are to be clarified and put to the Executive for inclusion in the Handbook.

Action: League Sub-Committee

5.4 Andy to pass agreed information to Charlie for final drafting of the Handbook and have Registration cards ready for printing and distribution.

Action: Andy

5.4.1 Charlie to put together final draft of the Handbook, including running a spell check over it (!) and any rule changes.

Action: Charlie

5.5 Where there are any significant 'rule changes' to be made, Charlie to email the alterations to the executive for approval. All to be completed within the next two weeks.

Action: Charlie

6 London Challenge

6.1 9th April 2006 - Crystal Palace. Youth teams to be invited.

Action: David

6.2 Primary and secondary schools to bring a team, corporate teams to pay £300 with the arena used for the main games. Volunteers needed. John and David to put together more detailed plans for next meeting.

Action: Events Sub-Committee

6.3 David to pass on the dates of the Challenge League matches to Charlie so there are no clashes.

Action: David

6.4 John to contact Johanna Pickering regarding dovetailing contacts, dates, venues and scheduling follow up matches from the London Youth Games.

Action: John

6.5 David to pass on the proposed budget to Andy for inclusion in the LVA Accounts.

Action: David

7 AOB

7.1 EVA volunteers event at Loughborough 10th September. All Committee members are encouraged to go.

Action: All

7.2 Everyday Sport - money available to help campaigning on a "come and try" basis. Committee to visit Website if interested.

Action: All

7.3 Broadgate Beach Volleyball on the 5th - 7th September. Attend if interested. Charlie to raise the issue of Beach volleyball and how it is to be developed (another Sub Committee?) in line with the Olympics at meeting with Richard.

Action: Charlie

7.4 Calendar of meetings for the year to be set up to include EVA and Olympic dates. The dates for meetings until Christmas are as follows:

Tuesday 13/9, Wed. 26/10, Wed. 30/11.

Action: Charlie

7.5 Finance Update to be included on the agenda at each meeting in future.

Action: Andy

7.6 Coaching Courses will be available throughout the year. Stuart to distribute a schedule for which members can sign up. The first will be a Level 2 coaching course on 1,2, 9 / 10 / 05.

Action: Stuart

Meeting ended at 10.00pm