Derry Little League
Board of Directors Monthly Meeting

MeetingMinutes November 4, 2015

Attendees

Board Members
Ray Feoli / Tom Vallone / Heather Zikmanis / Don Kirkland / A.J. Giammichele
Sue McGill / Tom Torres / Susan Cerri / Keith Schroder / John Petralis
Jeff Kattar / Jim Kane / Jim Walsh / Bobby Jones
Brian Diperri / Tim Dineen / Dave Zimmerle / Karen Clark
Guests
Scott Nicum

Lots of great things to eat at this meeting. Karen said it was a “snacktacular” meeting.

Guest Comments / Opening Comments

No comments to open.

Treasurer’sReport

Heather reviews highlights. Net loss reflects expenses from last year as well.

Discussion: should we have an inventory item in our accounting? …Could be useful for example to track things like consumption of baseballs. No action at this point.

MOTION: To approve Treasurer’s report. Seconded. APPROVED.

Secretary’s Report

MOTION: To approve Secretary’s report. Seconded. APPROVED.

President’s report

Assignment of Roles

President / Ray Feoli / IT Director / Dave Zimmerle
Executive VP / Don Kirkland / Equipment Director / Keith Schroeder
Secretary / Tom Vallone / Concession Director / Sue Cerri
Treasurer / Heather Zikmanis / Fund Raising / Sue McGill
Safety Officer / Bobby Jones / Communications / Karen Clark
Director Ops and PR / A.J. Giammichele
VP – AA League / Tom Torres / Player Development / Jeff Kattar
VP – AAA League / John Petralis / Tom Torres*
VP – Majors League / Brian DiPerri / Tom Vallone*
VP – Intermediate League / Jim Walsh
VP – Seniors / Jim Kane / Umpire Scheduling / Jim Kane*
VP – Softball / Tim Dineen
VP – Fall Ball / Jim Walsh* / Uniforms / Sue McGill*

*Denotes Dual Role

Expectations and Why We Are Here

Thanks for everyone stepping up… If you’re here and you’re coaching, League comes first. We’re here for the kids. …Best possible experience. Reality is that we can’t please everyone, but we can strive to please as many people as possible.

EVP report:

  • No VP report this meeting. New district board has not been settled.

Safety Report / Field Update

No report this month.

Old Business

Winter Workout

Sue hands out summary of WW committee team meeting

  • Dates secure Jan 9 – March 12 (No break for MLK) 6:00 – 8:00 Field 1.
  • Saturday 19 and 20 March… evaluations… 12:00 – 3:00
  • $5,300 and being negotiated.
  • Call is out for coaches (to be discussed in closed session).

Discussion on volunteer form being online on our website.

Discussion on what to provide as the “give-away” (t-shirts? Jackets?) T-shirts approx. $10…

Discussion on price… Do we offer an early-bird registration discount? To be discussed and voted.

Tim is talking with Pinkerton softball coach about assistance from players. To be determined.

Possibly cap registration at set number. Payment will be due at time of registration.

Discussion on information content that goes in registration confirmation email. Yes, we can. For example, we can set expectation that players need to provide medical release form, and birth certificate for first-time players.

Discussion: Do we want to include Jim Bail’s hitting clinic… cost is approximately $6,000.

Next Winter Workout meeting November 18, 7:00 T-Bones.

Security Cameras

  • Are now functional
  • Members will be able to view via phone app.

Field Clean-Up / Breaking Down O’Hara

This Sunday (November 8th) at O-Hara. 10:00. We Need about 5 people to take banners down. Put things away for winter.

  • Pull benches out of dugouts
  • Take banners down
  • Shut down concession

New Business

Budget

  • Looking for volunteer for budget.

ACTION: A.J. to send Heather a preliminary budget.

Survey Report

  • Karen gives report on survey results. So far results are mostly good.

Future Fundraising / Committee

  • Sue raises idea of possibility of adding a “hit-a-thon” and making it an annual event.

Future Sponsorship Ideas

  • Need to get going on this.
  • Usually same sponsors every year.
  • Karen and Sue are going to draft letter to invite sponsors. Need to do this at next meeting.

Holiday Parade Update

  • Committee will meet this Saturday (November 7th).
  • Flyer being developed. Karen showed a sample design. Can order 1,000 for $150.

Web Hosting

  • Need a motion to approve annual fee for website.

Financial Review Committee

  • Need a couple of people (not President, EVP or Treasurer) Needs to be done within 30 days.
  • Karen Clark (Committee Chair)
  • Tim
  • Jim (?) Not here to accept or decline

Committees

  • Player Recruitment – How do we get players to get involved earlier? How do we get word out? Where can we pull kids from? Park & Rec… Local events….
  • Jeff (Committee Chair)
  • Scott Nicum
  • Tom Torres

Calendar

  • We need to address this ASAP. Tabled to next meeting.
  • Opening Day tentatively April 9th.

ACTION: Tom to put 2015 calendar on shared Google Drive.

MOTION: Apply rebate Verizon and Harvard Pilgrim ($1250) for Winter Workout. Seconded. APPROVED.

Meeting Adjournment and Move to Closed Session

MOTION: That next BoD meeting is December 2, 2015 at 7:00 p.m., at MGCC. Seconded. APPROVED.

MOTION: To adjourn Public meeting and go to Closed Session at 8:50. Seconded. APPROVED

MOTION: To adjourn closed session at 9:30. Seconded. APPROVED

Action Items
Closed
In progress with no issues or dependencies or ongoing
Open, in progress, issues being resolved, action(s) being worked
Risk, issue, or critical deadline
AI
# / Date Opened / Action Item / Who / Due Date / Status
- / Nov 3 / Put out call for coach volunteers – Board Members, Managers, Coaches, Committees, etc. / All / Ongoing / Ongoing
Previous closed Actions archived in previous meeting minutes
1 / Nov 3 / Tom to put 2015 calendar on shared Google Drive / Tom / Dec 15 / Pending
2 / Nov 3 / A.J. to send Heather a preliminary budget / A.J / Dec 15 / Pending

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