Los Angeles Southwest College s2

CUMMING

Los Angeles Southwest College Proposition ‘A/AA’ Bond Fund Projects

Six Pack Meeting Agenda July 9, 2009

8:00 a.m.

1.0 Major Outstanding Issues (Problem Areas)
1.1
S
A
V
E / Cost of Temporary Boilers at Pool
Note: College to make decision; Meet with Chevron on Thursday, 7/13 at 1:00 pm to discuss.
CPM assumption: 2 years, $3,600 x 24 months = $86,400 cost to rent vs $234,730 to buy/install new boilers / Harper provided a summary:
·  Past 4 months, LASC paid $14,000
·  Starting May 1st, monthly cost is $3,600/month
·  New Boilers Proposal cost is $234,730.74, need 10 week lead time for new Boilers to arrive
·  Chevron can provide Hot Water for Pool thru DSM Contract – Solar Thermal for Pool Heating, timeline 2010
1.2 / Lighting Panel Adjacent to Service Building on East side of Parking Lot #8 – Safety Issue (Violation of National Electric Code) / Reference Chevron Letter dated April 6, 2009
·  Final Solution: Panel is incorporated into New East Pump House Plans now in DSA and will go to bid in August 2009
· 
1.3 / Tandus Carpet Rebate for Cleaning Equipment / Feedback from Paul Spear/Program Manager Office
·  Final Solution: RPM’s & Randy to meet for ordering Carpet Cleaning Equipment for College
1.4 / Building Roofs Affected by Bird Droppings (SSAC) / CPM in contact with Dan Brady at Bell Bird Control
·  ROM Proposal +/- $30,000 for the fix. Follow up with Harper and issue change order – College approval. CPM will review cost estimate with Harper for final pricing.
1.5 / SSAC Data Room/Room # 203, Items
Item Closed / Harper to schedule remedial work with CPM:
·  Door swing out, painting and Door Threshold installed.
·  Work Completed
1.6 / Copper Wiring Work by Neal Electric
Item Closed / Construction Work & Schedule:
·  SSB – Completed on 5/22 - 25
·  Field House - Completed on 6/10
·  Parking Structure – Completed on 6/06
·  Corner Sign – Completed on 6/05
·  M&O – Completed on 6/26 – 28
·  Campus Security Facility - Completed on
7/03 – 7/05
·  All Copper Wiring Work Completed
2.0 Project Updates
2.1 / Child Development Center / Project in Closeout
·  DSA Closeout: AOR & Program Manager working on Change Orders for DSA Approval and then Certification Letter will be issued
2.2 / CDC Smart Classrooms
Contract Amount: $107,721
Contractor: CP Systems/Mark A Cruz / Bid / Award Phase
·  Construction Start: June 5, 2009
·  Construction Progress: 95%
·  Completion: 30 days after start of construction
·  Mohammad Saeid, CPM Construction Manager
·  Dennis Bauman/ISDG perform periodic site observations
·  Completion forecast on July 15, 2009
2.3 / NEQ – Student Quad & Palm Court / Work Status:
·  DSA approved COs 1, 2, 3 & 7; DSA Certification Letter to be issued
2.4 / Cox Building Modernization
(Elevator Package Only)
Note: DSA reviewed agreed Project is Maintenance/Replacement Type Classified / Gkkworks/LHA Architects Work Status:
·  Elevators 100% CD Package with Program Manager coordinating submittal to DSA
·  Bid Advertise Date: 6/19 & 6/22
·  Bids Due: 7/21
2.5 / New Central Plant
(By Chevron Energy Solutions)
Note: CPM received CES CP cleaning procedure for water systems, CES to provide status on Monday 7/13/09 at 1:00 pm Meeting and Harper to attend meeting related to SSB Building and coordinate Harper’s start of SSB Building Commissioning for LEED rating / Progress:
·  Owner Meetings on Mondays at 9:00 am
·  Construction in progress 95% complete
·  Substantial Completion on 5/29/09
·  Building Commissioning activities will continue from July to August 2009, CPM confirming with CES & Commissioning Consultant
·  CP connections to TEC, LL & PE Gym – FCDs for each building: DSA released review comments, CPM following up with CES & TMAD
2.6 / Design-Build Update / Status of Projects:
Park’g Structure: DSA Certification in process
M&O Facility: Deferred FSS in DSA for approval, DSA Certification in process
Athletic Field House: DSA Certification in process
Stadium: DSA Certification in process
SSAC: DSA Certification in process
Campus Corner Sign: DSA Certification in process
Campus Security Facility: Deferred FSS submitted again on 6/11/09, DSA Certification pending
DSA Certification in Process with Architect after Deferred Submittals approved by DSA. Harper/AOR continuing coordination with Johnson Nee/Program Manager.
2.7 / Campus-Wide Technology
Note: Refer to ISDG IT Matrix of 05/26/09 – handout during 6/18/09 Six Pack Meeting / Status of Projects: Phase 1A, Phase 1B, Phases 2 & 3
Refer to ISDG Matrix Campus-Wide IT Report dated 05/26/09
·  ISDG responded to Vibha Gupta items on 6/30/09
2.8 / Technical Education Center Building Modernization
Note: After DSA approved COs, they will issue Certification Letter / Icon West construction 100%
·  DSA Closeout Activities: AOR & WT Liu reviewing COs #2 & 3, then process Certification
·  IT As-Built Drawings: CPM issued to College/Vibha Gupta on July 7, 2009
2.9 / Campus Perimeter Fence
Landmark Fence Co.: GC
Contract Price: $856,866 / Construction Phase:
·  Construction started on May 11, 2009 at the Stadium area fencing: Completed on 6/12/09
·  Construction at Perimeter of College: 55%
·  CPM Construction Manager: Alfonzo Wilson
2.10 / LACCD-LAUSD
Middle College High School / Project Status:
·  Final RFP issue on June 15, 2009
·  Weekly Coordination Meetings held with LAUSD Project Manager Richard Luke and CPM Team Leader George Snead & CPM staff.
2.11 / Site Improvements – Campus East Pump House & Fire Water Upgrade
Note: Proposed Project Schedule is based on DSA Plan Review Comments issued during the Bid Phase and before Bids Submitted and Award / Project Status:
·  Plans submitted to DSA on June 22, 2009; Forecast DSA approval 9/20/09.
·  CPM & BuildLACCD issue Bid Package in August 2009:
·  1st Advertise 08/13/09 & 2nd Advertise 08/20/09
·  Pre-Bid Conference: 08/27/09
·  Notice of Intent To Award: 09/17/09
·  Board Approval: 10/07/09
·  Pre-Construction Meeting: 10/29/09
·  Notice To Proceed: 10/30/09
·  Construction Start: 10/30/09
·  Substantial Completion: 08/19/10
·  Beneficial Occupancy: 09/23/10
2.12 / Chevron’s Renewable Energy/Solar Panel Project
(Parking Lot #3)
Note: Meeting with Chevron on Monday 7/13/09 at 1:00 pm to discuss Project Issues / Progress:
·  CPM and Pacifica/Chevron will hold future weekly coordination meetings on Wednesday’s starting on 7/22/09 at 10:00 am at CPM Trailer Conference Room.
·  Proposed Completion of Lot #3 - 09/16/09
·  Pacifica PM (Alexander Main) who will now be working in CPM’s Trailer under the direction of the CPM. Alex will provide a report on CES progress at Six pack Meetings.
2.13 / Chevron’s Demand Side Management (DSM) Contract Work
Note: Meeting with Chevron on Monday 07/13/09 at 1:00 pm to discuss Project status / Progress:
·  Chevron inform CPM that DSM audit is nearing completion: CES to provide CPM with Date of Completion
·  CPM requested CES to add CP connections to TEC/LL/GYM Buildings under their DSM Contract so as not to have CES charge a 25% mark up to CP Project as a change order.
·  CES Design Consultants submitted FCD to DSA for CP connections to TEC/LL/Gym
2.14 / Measure J Projects
Note: RAW International, Architect developing Building Programs with College/CPM and /DB Criteria for RFP
Note: 1) College provided a list of program uses within the new LA Regional Healthcare Academy building (Career and Applied Technology Building)
2) Raw International (A/E) to provide Programming of Cox/LL/Wellness & Fitness Center / Visual, Communications and Performing Arts Training Complex and Career & Applied Technology Building
·  RFP Shortlist includes: Harper, Bernards, and Tilden-Coil
·  Preparation of RFP/Design Criteria package for 2 new buildings: Completion by TBD
·  Issuance of Final RFP in Sept. 2009 due to delay of Programming & Review of Program/Criteria Document by College
·  DB Bundle Mods: Cox Bldg/Little Theater + Lecture Lab + Fitness & Wellness Center and DB East Parking Structure (650 Cars) – Start Qualifications Phase with Program Manager in July 2009
·  Pool Canopy Project – Scope to be modified as requested by College; A/E to review and advise
2.15 / SSEC Conversion / Construction Phase:
·  (1) Phase I and Phase II improvements Completed on 6/12/09.
·  (2) Phase III – A/E Consultant, RAW International is working on the programming/design phase for the building conversion, preparing the construction documents, supervising the DSA plan check process and the construction of the Phase III work. CPM continuing coordination with RAW and Chevron for connection to Central Plant.
2.16 / Campus Storm Water Management (SWM)
Note: College needs to make decision in order to keep within Campus Master Schedule of Measure J Projects being completed between 2010 - 2012 / Programming/Planning Phase:
·  TMAD, College SWM Consultant request College’s disposition of Options A & B:
·  Option A: Cost is $1.2 Million – provides a global campus solution for all existing and future projects including runoff from the off-site or Cal-Trans & Church properties
·  Option B: Cost is $600,000 and would grandfather existing projects and treat storm-water generated by the new measure J projects with retrofit of some of the existing facilities.
2.17 / Campus-wide Reclaimed Water
Note: CPM request College’s concurrence to proceed with obtaining Proposals for each of these companies and then present these Proposals to the College for selection / College Selection of Design Professional
·  CPM has obtained the names of four companies qualified for performing the design/engineering services that would implement the reclaim water for irrigation of all campus landscaping, except for the CDC area:
·  TMAD T & G
·  CH2MHILL
·  Montgomery Watson
·  Kennedy Jenks
2.18 / SMP Projects / College to discuss status
3.0 Finish – Additional College Coordination and Concerns

Handouts:

1.  Campus Project List and Status

2.  Campus Projects Project Status & Schedule

3.  Campus Projects Financial Updates

4.  Construction Update

G:\Ed Bilezikjian\SixPackMeetings\Meeting Agendas 2009\Meeting Agenda 07-09-09.doc