EB Meeting #2

3/12/2014

Location: SML 300- AUB

Time: 6-8 pm

Attendance:

  • Jessica El-Asmar (AUB) President
  • Farah Tabaja (AUB) Secretary General
  • Julien Torbey(AUB) Treasurer
  • Tarek Mouhieddine (AUB) NOME
  • Nader Makarem (AUB) NEO-IN
  • Ahmad Mourad (AUB) NEO-OUT
  • Reem Akel (AUB) NPO
  • Rebecca Andraos (AUB) NORA
  • Ryan Sibai (AUB) NORE-OUT
  • Ribal Haddad (AUB) NORE-IN
  • Savo Bou Zeineddine (AUB) NORP
  • Nadine Kibbi (AUB) Local Coordinator AUB
  • Mohammad Labban (BAU) Local Coordinator BAU
  • Madeleine Yehia (UOB) Local Coordinator UOB

Meeting chaired by: Jessica El-Asmar -President

Guest speakers:Firas Yassine- IFMSA Publications Support Division Director

Agenda:

  1. Hosting TOM4
  • Team of officials of IFMSA meet every other month in a different country. TOM4 host will be decided for at the end of the month. TOM suggested having it in Lebanon. 29 members +/- 7 members. Between April 29-May 3.
  • Firas suggested that we do it in Jbeil, since LAU would probably accept offering lodgings whether dorm on campus or somewhere close by. Also social program in Jbeil at that time would be good.
  • We could have it May 1-5 so that it will include a weekend and EB members would be able to attend.
  • Registration fee limit is 150 euros per person, including everything.
  • If we want to consider Beirut, Nest is probably the only place in this price range, although places are limited. We could consider LAU Beirut dorms as well (but also limited capacity), or Napoli hotel.
  • Morocco TOM they rented a villa and apartment next to it, not hotels.
  • What’s in it for LeMSIC: it would bring IFMSA TOM to us to meet all the members and familiarize our members to IFMSA. Members who apply to observe the TOM have greater chances of getting elected to other IFMSA positions.
  • For TOM4 there will probably be 5 countries applying, including Spain and 4 from EMR: Egypt, Tunisia, Iran and possibly Lebanon.
  • The deadline for applying is December 22. Application should include preliminary ideas not final. Requirements are lodgings (around 6 nights), food, transportation from/to airport and meeting room with Internet. Social program is not a big issue.
  • Plan: We are interested to work on this. Next step is to contact Nest and Napoli Hotel.
  1. EMR
  • Huweida Jouni isn’t going anymore. Other members have started preparing.
  1. Advisory Board Bylaw Amendment
  • Proposed Amendment: To be eligible for the Advisory board candidate should have been a LeMSIC EB member or alumni support division director within the past 2 terms.
  • Voting: Amendment passes.
  1. March Meeting 2015
  • March 2-8 in Antalya Turkey. Deadline for early registration is Dec 15. We get 8 early and 8 late registration spots. We will try to register the early 8 from EB.
  • Scope: Ahmad and Nader interested
  • Score: Ryan and Ribal both interested
  • Scoph: Reem is interested, needs to make sure schedule will work.
  • Scora: Rebecca interested needs to make sure about exam.
  • Scome: Tarek still not sure
  • Scorp: Savo and Racha trying to fix schedule.
  • Madeleine: Interested in Pre-GA.
  • Jessica, Farah, Julien and Marco in for sure.
  1. Standing Committee Updates:
  1. SCOME:
  • Yesterday we got our first sponsor!
  • Venue is all set (Ramada). DJ is booked. Members are working on the alcohol sponsors. One wine sponsor is already on board, others are being contacted. Bands from BAU, USJ and UOB are going to be performing. They have started rehearsing. Food and logistics are taken care of. Donuts that were provided by Dunkin Donuts will be sold at UOB and profits will go to support the cause.
  • In a couple of weeks SCOME will need the help of other LC to sell tickets.
  1. SCORA:
  • Roadster/DeekDuke campaign last weekend was great. We had a couple of sponsor problems but were sorted out. University stands are great, except a problem at LAU that will be sorted with Michel.
  • Movie screening (Dallas Buyer’s Club) Monday at AUB was great.
  • USJ also had event and play about HIV/AIDS.
  • Condom distribution Friday, Saturday. There is a problem with baladiye but sorting it out.
  • T-shirts are ready!
  1. SCORP:
  • Event was supposed to be Dec 10 but due to AUB finals it will be on December 4. The event will be about Human Right’s Day, and will include a bake sale to sponsor the SCORP child abuse awareness campaign.
  1. SCORE:
  • SCORE is currently focusing on database. Will start contacting sponsors and fundraising in January.
  1. SCOPE:
  • Talked to members and clarified that no one will get a contract if they don’t work. And people who stop working after contact distribution will have their contracts taken away.
  • Point system: SCOPE and SCORE will draft a point distribution system based on events and each SC will allot points to each event that are comparable in work load.
  • Clarified to Mini EB that they could do local fundraising events with the dates being pre-approved.
  1. SCOPH:
  • Movie Screening was so successful both in ABC and Las Salinas. We raised around $4000! Financial activity report is being worked on.
  • Waiting for mini-EB meeting to set date for health day in January.
  • USJ are currently candidates.
  1. Bylaw Reform Taskforce
  • Marco will send out the call soon. Jessica and Marco are in for sure along with EB and non-EB members who will be voted on it. Previous years the taskforce only changed a couple of bylaws per year.
  1. PSDD

Voting on candidature of Mario Bitar: Candidature approved.

  1. LeMSIC NGO Status
  • Savo will ask a lawyer he knows about the details needed.

Farah Tabaja

Secretary General