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A10 PROJECT PARTICULARS
110THE PROJECT
Name: Car Park 14
Location: Founders Building, Royal Holloway University of London, Egham, Surrey, TW20 0EX
Length of contract: 14 Weeks or alternative period offered by Contractor
120EMPLOYER (CLIENT)
Name: Royal Holloway College and Bedford New College
Address: Egham, Surrey, TW20 0EX
130PRINCIPAL CONTRACTOR (CDM)
Name: To be appointed (TBA).
Address: TBA
Contact: TBA
Telephone: TBA
140CONTRACT ADMINISTRATOR
Name: Jason Anderson
Address: RHUL, Estates Dept, Arts Annexe, Egham Hill, Egham TW20 0EX
Telephone: 01784 276415
145ARCHITECT / DESIGNER
Name: N/A
Address: N/A
Telephone:
150CDM COORDINATOR
Name: Walrus Safety Ltd
Address: 41Church Road, Newton Abbot, Devon, TQ12 1AL
Contact: Mike Eaton.
Telephone: 07970 206223
160QUANTITY SURVEYOR
Name: TBC
Address:
Telephone:
170M&E CONSULTANT (RHUL)
Name: Barry Kett
Address: RHUL, Estates Dept, Arts Annexe, Egham Hill, Egham TW20 0EX
Telephone: 01753 276415
A11 TENDER AND CONTRACT DOCUMENTS
110TENDER DRAWINGS
The tender drawings are: As listed in Appendix A
120CONTRACT DRAWINGS
The Contract Drawings: The same as the tender drawings.
160PRECONSTRUCTION INFORMATION
Format: The Preconstruction information is described in these preliminaries in Section A34.
It refers to information given elsewhere in the preliminaries and other tender documents. Refer to Appendix H.
180OTHER DOCUMENTS
Inspection: Drawings and other documents relating to the Contract but not included in the tender documents may be seen by appointment during normal office hours at the office of RHUL Estates Department.
The documents include: Asbestos Survey. Note this is a Management Survey only. A provisional sum for further intrusive surveys is included in Part 6 of the Schedules of Work
A12 THE SITE/ EXISTING BUILDINGS
110THE SITE
Description: Refer to the tender drawings.
120EXISTING BUILDINGS ON/ ADJACENT TO THE SITE
Description: Refer to campus map if required.
140EXISTING UTILITIES AND SERVICES
Drawings: (Information shown is indicative only): Refer to the tender drawings.
160SOILS AND GROUND WATER
Information: Survey to be undertaken by Contractor
170SITE INVESTIGATION
Report: Site Investigation Report to be undertaken by Contractor
180HEALTH AND SAFETY FILE
Availability for inspection: The Health and Safety File for the site/ building may be seen by appointment during normal office hours at: RHUL Estates department.
Arrangements for inspection: Contact the CA.
200ACCESS TO THE SITE
Description: North of the A30, located off Highfield Close.
Limitations: RHUL PM & Security should be advised for any site visits.
210PARKING
Restrictions on parking of the Contractor's and employees' vehicles: All contractors are to report to the security office within Founders’ Building to obtain passes for vehicles to be parked on site.
220USE OF THE SITE
General: Do not use the site for any purpose other than carrying out the Works.
230SURROUNDING LAND/ BUILDING USES
General: Adjacent or nearby uses or activities are as follows:
- Academic use and Children’s Nursery in close proximity.
240HEALTH AND SAFETY HAZARDS
General: The nature and condition of the site/ building cannot be fully and certainly ascertained before it is opened up. However the following hazards are or may be present: Refer to Pre-Construction Information pack.
Information: The accuracy and sufficiency of this information is not guaranteed by the Employer or the Employer's representative. Ascertain if any additional information is required to ensure the safety of all persons and the Works.
Site staff: Draw to the attention of all personnel working on the site the nature of any possible contamination and the need to take appropriate precautionary measures.
250SITE VISIT
Assessment: Ascertain the nature of the site, access thereto and all local conditions and restrictions likely to affect the execution of the Works.
Arrangements for visit: Contact Jason Anderson (PM) – 01753 276415
A13 DESCRIPTION OF THE WORK
110PREPARATORY WORK BY OTHERS
Works: Carried out under a separate contract and completed before the start of work on site for this Contract.
Description: N/A
120THE WORKS
Description: Design and Build of Car Parking facility.
130WORK BY OTHERS CONCURRENT WITH THE CONTRACT
Description:N/A
A20 JCT INTERMEDIATE BUILDING CONTRACT WITH
CONTRACTOR'S DESIGN (ICD)
JCT INTERMEDIATE BUILDING CONTRACT WITH CONTRACTOR'S DESIGN (ICD)
The Contract: JCT Intermediate Building Contract with Contractor's Design 2011 Edition.
Requirement: Allow for the obligations, liabilities and services described as follows:
THE RECITALS
First - THE WORKS
Comprise: The construction of Car Park facility with a minimum of 180 parking bays, 5 DDA parking bays, 1 motorcycle parking area and a Nursery Drop-off area.
Location: Royal Holloway University, Egham, Surrey. TW20 0EX
Second - CONTRACTOR'S DESIGNED PORTION
The Works include the design and construction of:
Car Park design and layout, drainage design, lighting with associated electrical works, CCTV/IT design.
Third - CONTRACT DRAWINGS
The Contract Drawings: As listed in clause A11/120.
Fourth - OTHER DOCUMENTS SUPPLIED BY THE EMPLOYER
Comprise: Schedules of Work. Preliminaries and RHUL Specification ‘Standards’
Named person: The whole of the text referring to a named person as a subcontractor Select from list be deleted.
Fifth A - PRICING BY THE CONTRACTOR
Option A will apply: Option B will be deleted.
Priced document: Within Option A the following words will be deleted:
Bills of Quantities / Specification
Priced Activity Schedule: The words 'and has provided the Employer with a priced
schedule of activities annexed to this Contract (the Activity Schedule)' will be
deleted.
Ninth - INFORMATION RELEASE SCHEDULE
The Ninth Recital will be deleted.
Eleventh - DIVISION OF THE WORKS INTO SECTIONS
The Eleventh Recital will be deleted.
THE ARTICLES
3 - ARCHITECT/ CONTRACT ADMINISTRATOR
Architect/ Contract Administrator: See clause A10/140.
4 - QUANTITY SURVEYOR
Quantity Surveyor: See clause A10/160.
5 - CDM COORDINATOR
CDM Coordinator: See clause A10/150.
5 - CDM COORDINATOR
Article 5 will be deleted.
6 - PRINCIPAL CONTRACTOR (CDM AND SWMP)
Principal Contractor: See clause A10/130 and A10/132.
6 - PRINCIPAL CONTRACTOR (CDM AND SWMP)
Article 6 will be deleted.
9 - LEGAL PROCEEDINGS
Amendments: ______.
CONTRACT PARTICULARS
PART 1: GENERAL
Fourth Recital - EMPLOYER'S REQUIREMENTS
Comprise: Documents for work as listed in the Second Recital.
Sixth Recital - CONTRACTOR'S PROPOSALS/ CDP ANALYSIS
Comprise: To be completed by the Contractor.
Specific Requirements: Documents requiring approval must be submitted a minimum of
two weeks prior to the specific item of work being carried out.
Eighth Recital and Clause 4.5 - CONSTRUCTION INDUSTRY SCHEME
Employer at Base Date is a Contractor for the purposes of the CIS.
Tenth Recital - CDM REGULATIONS
The project is notifiable.
Thirteenth Recital and Schedule 5 - SUPPLEMENTAL PROVISIONS
Collaborative working: Paragraph 1 applies.
Health and safety: Paragraph 2 applies.
Cost savings and value improvements: Paragraph 3 applies.
Sustainable development and environmental considerations: Paragraph 4 applies.
Performance indicators and monitoring: Paragraph 5 does not apply.
Notification and negotiation of disputes: Paragraph 6 applies.
Where paragraph 6 applies, the respective nominees of the parties are:
Employer's nominee: To be advised.
Contractor's nominee: To be advised. Or such replacement as each party may notify to
the other from time to time.
Article 8 - ARBITRATION
Article 8 and clauses 9.3 to 9.8 (arbitration) apply.
Clause 1.1 - BASE DATE
Base Date: May 2014.
Clause 1.1 - CDM PLANNING PERIOD
Shall mean the period of two weeks ending on 11th July 2014.
Clause 1.1 - DATE FOR COMPLETION OF THE WORKS
Date for completion of the Works (where completion by sections does not
apply):1st February 2015.
Clause 1.7 - ADDRESSES FOR SERVICE OF NOTICES
Employer:
Address: Refer to A10/120.
Fax number
Contractor: TBA
Address: .
Fax Number
Clause 2.4 - DATE OF POSSESSION OF THE SITE
Date of Possession of the site: 28th June 2014.
Clause 2.5 - DEFERMENT OF POSSESSION OF THE SITE
Clause 2.5 applies.
Where clause 2.5 applies, maximum period of deferment (if less than six weeks) is six weeks.
Clause 2.23.2 - LIQUIDATED DAMAGES
Damages: At the rate of £300.00 per Calendar Day.
Clause 2.30 - RECTIFICATION PERIOD
Period: Twelve months from the date of practical completion of the Works.
Clause 2.34.3 - CONTRACTOR'S DESIGNED PORTION
Limit of Contractor's liability for loss of use: £2,000,000.00.
Clause 4.6 - ADVANCE PAYMENT AND ADVANCE PAYMENT BOND
Advance payment: Clause 4.6 does not apply.
Clause 4.7.1 - INTERIM PAYMENTS - DUE DATES
The first due date is: 26th Jul 2014, and thereafter the same date in each month or the nearest Business Day in that month.
Clause 4.8.1 - INTERIM PAYMENTS - PERCENTAGE OF VALUE
Not achieved practical completion: Where the Works, or those works in a section, have not achieved practical completion, the percentage of total value in respect of the works that have not achieved practical completion is 95 per cent.
Completed works: Where the Works, or those works in a section, have achieved practical
completion, the percentage in respect of the completed works is 97.5 per cent.
Clause 4.9.4 - LISTED ITEMS - UNIQUELY IDENTIFIED
Listed items: Clause 4.9.4 will be deleted.
Clause 4.9.5 - LISTED ITEMS - NOT UNIQUELY IDENTIFIED
Listed items: Clause 4.9.5 will be deleted.
Clause 4.15 and Schedule 4 - CONTRIBUTION, LEVY AND TAX FLUCTUATIONS
Schedule 4 (Fluctuations Option): Not applicable.
Percentage addition for Fluctuations Option: Nil.
Clause 6.4.1.2 - CONTRACTOR'S INSURANCE - INJURY TO PERSONS OR PROPERTY
Insurance cover (for any one occurrence or series of occurrences arising out of one
event): £5,000,000.00.
Clause 6.5.1 - INSURANCE - LIABILITY OF EMPLOYER
Insurance may be required.
Minimum amount of indemnity for any one occurrence or series of occurrences arising out of one event: £5,000,000.00.
Clause 6.7 and Schedule 1 - INSURANCE OF THE WORKS - INSURANCE OPTIONS
Schedule 1: Insurance option C applies.
Percentage to cover professional fees: 15 per cent.
If option A applies, annual renewal date (as supplied by the Contractor): ______.
Clause 6.10 and Schedule 1 - TERRORISM COVER
Details of cover: TBA.
Clause 6.12 - JOINT FIRE CODE
The Joint Fire Code: Does not apply.
Clause 6.12 - JOINT FIRE CODE
Joint Fire Code: Applies.
Application: State whether the insurer under Schedule 1, Insurance Option A, B or C (paragraph C.2) has specified that the Works are a 'Large Project': No.
Clause 6.15 - JOINT FIRE CODE - AMENDMENTS/ REVISIONS
Joint Fire Code - Amendments/ revisions: The cost, if any, of compliance with amendments or revisions to the Joint Fire Code shall be borne by the Main Contractor.
Clause 6.16 - CONTRACTOR'S DESIGN PORTION - PROFESSIONAL INDEMNITY
INSURANCE
Level of cover: Amount of indemnity required: £ 2,000,000.00.
Cover for pollution and contamination claims: Not required.
Expiry of required period of CDP Professional Indemnity Insurance: 12 years.
Clause 8.9.2 - PERIOD OF SUSPENSION (TERMINATION BY CONTRACTOR)
Period of suspension: Two months.
Clauses 8.11.1.1 to 8.11.1.5 - PERIOD OF SUSPENSION (TERMINATION BY EITHER
PARTY)
Period of suspension: Two months.
Clause 9.2.1 - ADJUDICATION
The Adjudicator is: the Nominating Body.
Nominating body - where no Adjudicator is named or where the named Adjudicator isunwilling or unable to act (whenever that is established): The Royal Institute of Chartered Surveyors.
Clause 9.4.1 - ARBITRATION
Appointor of Arbitrator (and of any replacement): President or a Vice President of the
Royal Institute of Chartered Surveyors.
PART 2: COLLATERAL WARRANTIES
Part 2(E) - COLLATERAL WARRANTIES FROM SUBCONTRACTORS
Part 2(E)
Conditions: Clauses 3.5 and 3.6 of the Contract.
Collateral warranties may be required from the following subcontractors or categories of
subcontractor.
Name or category: Mechanical and Electrical Installations
Types of warranty: SCWa/E2011.
Professional Indemnity Insurance: Amount: £2,000,000.00, Period: 12 years.
THE CONDITIONS
SECTION 1: DEFINITIONS AND INTERPRETATION
1.5 - RECKONING PERIODS OF DAYS
Amendments: ______.
1.11 - APPLICABLE LAW
Amendments: ______.
SECTION 2: CARRYING OUT THE WORKS
Clause 2.12.2
Omit Clause 2.12.2 in its entirety and insert “Where there are Schedules of Work, then, unless otherwise stated, those Schedules have not been prepared in accordance with the Standard Methods of Measurement. Quantities will have been provided for various works to act as a schedule of rates and the Contractor is required to allow in their rates for all necessary works to achieve the specified item.”
SECTION 3: CONTROL OF THE WORKS
CDM REGULATIONS – UNDERTAKINGS TO COMPLY
Add new clause 3.18.5
If the Contractor fails to supply the information required under JCT clause 3.18.4 as required by the CDM Co-ordinator within such time as reasonably required under JCT clause 2.21, the value of the information for the purposes of valuing the works shall be deemed to be £5,000 and this money be withheld from the valuation and certificate of payment until the information has been received and approved, the approval of which shall not be unreasonably withheld.
SECTION 4: PAYMENT
Clause 4.7.1.1 - Delete the words “14 days” and insert “33 days.”
Clause 4.11.1 - Delete the words “14 days” and insert “33 days.”
SECTION 5: VARIATIONS
SECTION 6: INJURY, DAMAGE AND INSURANCE
SECTION 7: ASSIGNMENT AND COLLATERAL WARRANTIES
SECTION 8: TERMINATION
SECTION 9: SETTLEMENT OF DISPUTES
EXECUTION
The Contract: Will be executed as a Deed.
CONTRACT GUARANTEE BOND
Contract Guarantee Bond: Not required.
A30 TENDERING/ SUBLETTING/ SUPPLY
MAIN CONTRACT TENDERING
110SCOPE
General: These conditions are supplementary to those stated in the Invitation to Tender and on the form of tender.
160EXCLUSIONS
Inability to tender: Immediately inform if any parts of the work as defined in the tender documents cannot be tendered.
Relevant parts of the work: Define those parts, stating reasons for the inability to tender.
170ACCEPTANCE OF TENDER
Acceptance: No guarantee is offered that any tender will be recommended for acceptance or be accepted, or that reasons for non acceptance will be given.
Costs: No liability is accepted for any cost incurred in the preparation of any tender.
190PERIOD OF VALIDITY
Period: After submission or lodgement, keep tender open for consideration (unless previously withdrawn) for not less than 3 months.
Date for possession/ commencement: See section A20.
PRICING/ SUBMISSION OF DOCUMENTS
210PRELIMINARIES IN THE SPECIFICATION
The Preliminaries/ General conditions sections (A10-A56 inclusive) must not be relied on as complying with SMM7.
250PRICED DOCUMENTS
Alterations: Do not alter or qualify the priced documents without written consent. Tenders containing unauthorised alterations or qualifications may be rejected.
Measurements: Where not stated, ascertain from the drawings.
Deemed included: Costs relating to items, which are not priced, will be deemed to have been included elsewhere in the tender.
Submit: with tender.
310TENDER
General: Tenders must include for all work shown or described in the tender documents as a whole or clearly apparent as being necessary for the complete and proper execution of the Works.
315ALTERNATIVE TIME TENDERS
General: In addition to and at the same time as tendering based upon the date or period specified in section A20, an alternative tender based upon a different date for completion or period may be submitted.
Date for completion: If any such tender is accepted the date for completion inserted in the Contract will be the date stated in the alternative tender or determined from the period stated in the alternative tender.
500TENDER STAGE METHOD STATEMENTS
Method statements: Prepare, describing how and when the following is to be carried out:
Refer to the pre-construction information pack.
510ALTERNATIVE METHOD TENDERS
General: In addition to and at the same time as tendering for the Works as defined in the tender documents, alternative methods of construction/ installation may be submitted for consideration. Alternatives, which would involve significant changes to other work, may not be considered.
Alternative tenders: Such alternatives will be deemed to be alternative tenders and each must include a complete and precise statement of the effects on cost andprogramme.
Safety method statement: Carry out a health and safety risk assessment for each alternative and where appropriate provide a safety method statement suitable for incorporation in the Health and Safety Plan.
Full technical data: Submit for each alternative together with details of any consequential amendments to the design and/ or construction of other parts of the Works.
Submit: with tender
520DESIGN DOCUMENTS
Scope: Include the following in the Contractor's Proposals:
Design drawings: Car Park Layout Proposal
Technical information: Mechanical and Electrical Installations.
Submit: With tender.
530SUBSTITUTE PRODUCTS
Details: If products of different manufacture to those specified are proposed, submit details with the tender giving reasons for each proposed substitution. Substitutions, which have not been notified at tender stage, may not be considered.
Compliance: Substitutions accepted will be subject to the verification requirements of clause A31/200.
550HEALTH AND SAFETY INFORMATION
Content: Describe the organisation and resources to safeguard the health and safety of operatives, including those of subcontractors, and of any person whom the Works may affect. Include:
A copy of the contractor's health and safety policy document, including risk assessmentprocedures.
Accident and sickness records for the past five years.
Records of previous Health and Safety Executive enforcement action.
Records of training and training policy.
The number and type of staff responsible for health and safety on this project with details of their qualifications and duties.
Submit: within 2 days of request
570OUTLINE CONSTRUCTION PHASE HEALTH AND SAFETY PLAN
Content: Submit the following information within one week of request:
Method statements on how risks from hazards identified in the pre-construction
information and other hazards identified by the contractor will be addressed.
Details of the management structure and responsibilities.
Arrangements for issuing health and safety directions.
Procedures for informing other contractors and employees of health and safety hazards.
Selection procedures for ensuring competency of other contractors, the self-employed and designers.
Procedures for communications between the project team, other contractors and siteoperatives.
Arrangements for cooperation and coordination between contractors.
Procedures for carrying out risk assessment and for managing and controlling risk.
Emergency procedures including those for fire prevention and escape.
Arrangements for ensuring that all accidents, illness and dangerous occurrences arerecorded.
Arrangements for welfare facilities.
Procedures for ensuring that all persons on site have received relevant health and safetyinformation and training.
Arrangements for consulting with and taking the views of people on site.
Arrangements for preparing site rules and drawing them to the attention of those affectedand ensuring their compliance.
Monitoring procedures to ensure compliance with site rules, selection and managementprocedures, health and safety standards and statutory requirements.