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LOCATION: CLEVELANDSTATEUNIVERSITY, Robert F. Busbey Natatorium, 2451 Euclid Ave., Cleveland, OH (downtown Cleveland – Euclid Avenue at East 24th Street). CSU has been the site of numerous USA and collegiate championships.
POOL: 50 meters by 9 lanes, Colorado electronic timing and scoreboard; spacious locker rooms, deck area, and spectator section; continuous warm-up available.
POOL MEASUREMENTS: The competition course hasbeen certified in accordance with 104.2.2C (4). The copy of such certification is on file with USA Swimming.
WATER DEPTH:The depth of the pool at the start end is 12 feet. The depth at the turn end is 4 feet.
STARTING TIMES: Morning session’s warm-ups will be 7:30 – 8:15AM, with competition starting at 8:20AM. The 45-minute afternoon session warm-up will begin 15 minutes after the conclusion of the morning session. Finals on Friday and Saturday will not begin before 6:00 PM after a 45-minute warm-up. Estimated timelines will be posted on the or websites by Wednesday June 19, 2013. At the discretion of the Safety Director, warm ups may be split by gender or age group or team.
ENTRY DEADLINE: This meet always closes out quickly. There will be two acceptance dates for entries. The first acceptance date of May 10th no earlier than 9:00 PM isreserved for swimmers entering events in which they have achieved a 17-18 AAAA L cut. These times will be verified using the SWIMS database. The second acceptance date is Tuesday, May 14th no earlier than 9:00PM for additional events for previously entered swimmers and all other swimmers.Final date to accept all entries by email or hard copy is11:59PM onMonday, June 10, 2013. Please do not trust your organization’s server time or your computer’s time when submitting entries. It is suggested that you sync your computer time with the official U.S. time clock found at
prior to submitting your entries. You should receive an automatic email response when your email reaches the entry person. This auto response does not verify that you included the entry nor does it verify that you are in the meet. The meet will be closed before the entry deadline if the sessions become unmanageable. All hard copy, including the ClevelandStateUniversity waiver (attached) and fees must be received by June16, 2013. You may e-mail the entry chair to request the event file or download the event file from at . Phone entries will not be accepted. There will not be a refund of entry fees after the meet is closed or after the entry deadline, whichever comes first.Updated times for events already entered will be accepted until noon June 11th but only through the team entry file.
Mail/email entries to: Beth Forsythe, 4977 Countryside Road, Lyndhurst, Ohio44124; .
Only unattached athletes will be accepted individually. All others please submit entries by Hy-Tek, and include a hard copy and the entry summary sheet.
ENTRY FEES: Individual events $5.00 (US), Relays, $10.00 (US) and a $2.00 per swimmer surcharge (for LESI). There is a $1.00/swimmer handling fee for paper entries. Make checks payable to SPIRE INSTITUTE.
ENTRY LIMITATIONS: Swimmers may compete in 3 individual events per day on Friday, Saturday, and Sunday exclusive of relays. Swimmers must have achieved the listed cut-off time to enter an event where applicable. Teams are limited to two entries eachrelay. Time trials count toward daily limitations.
DECK ENTRIES:Deck entries, on a space available basis, will be accepted up to 40 minutes before the start of each session at $10.00 per individual event and $15.00 per relay event. Deck entrants will be seeded at no time but will be eligible to score. Swimmers who wish to scratch one event in order to enter another, must deck enter into the other event. There will be no refund for the scratched event.Deck entrants who are new to the meet must show proof of USA Swimming registration and pay the $2.00 swimmer surcharge. On deck USA Swimming registration will be available for athletes but not available for coaches. Swimmers closed out of events will be notified as the events are seeded and receive refunds in the deck entry office.
ELIGIBILITY: Swimmers must be current athlete members of USA Swimming and have met the time standard requirements where applicable. Age is as of the first day of the meet, June 21, 2013.Coaches must be current coach members of USA Swimming and must check in for each meet day or session they attend. All coaches must display the deck pass (wristband is required to be worn by all coaches) issued by the meet host.
UNSUPERVISED SWIMMERS: Coacheswho are entering swimmers but will not be at the meet should arrange ahead of time for another coach to supervise their athletes. Swimmers unaccompanied by their coaches or for whom arrangements have not been made must contact the Meet Director or Meet Referee who will assist the athlete in finding coach supervision. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
BONUS EVENTS: 13 & 14 year old swimmers who have achieved fewer than 3 individual event time standards may supplement their entry with one bonus events. The 400, 800, and 1500 freestyle, and 400 IM are not eligible bonus events. Swimmers entering bonus events should be entered at their actual time. Please be certain to check the box on TM indicating “bonus” for each event that is a bonus entry.
QUALIFYING TIMES: Please see the event listings. Swimmers must be equal to or faster than the cuts listed.
Enter at either short course yards(Y) or long course meters (L) times. Converted times may not be used. Meet management will convert non-conforming times. All swimmers must have an actual time to enter an event-NT is not acceptable. The host team reserves the right to enter their swimmers slower than the cut.
FASTER THAN: Swimmers should enter an event only if they have achieved the listed time standard for that event. Teams of swimmers who fail to achieve the qualifying time at the meet will receive a notice of those times that cannot be verified in the SWIMS database. Teams shall submit proof of time or a fine of $10.00 for each swim listed in the notice. Failure to resolve time verification issues within one week of receipt of notice shall result in debit to the team’s account in the amount of the fine. Unattached swimmers will receive similar notice. SPIRE LESD reserves the right to enter its own swimmers without regard to qualifying times. Qualifying times for 50-meter events will be waived for swimmers with a disability. Swimmers with a disability may enter an event (such as the 100 free) and swim it with a longer yardage event (such as the 200 free) provided his/her time for the lesser yardage event (100 free) is equal to or faster than the listed qualifying time for the longer yardage event (200 free).
SWIMMERS WITH A DISABILITY: Entries for swimmers with a disability should be handled in the following manner: (1) enter the swimmer in the Hy-Tek database (or on the regular entry form); (2) list in the email accompanying the Hy-Tek entry file (or on a separate sheet of paper) the name of the swimmer, the stroke(s)/distance(s) s/he wishes to swim, the entry times, the day/session s/he wishes to swim the event(s), and the manner in which s/he prefers to be seeded (with a longer distance or with a different age group); and (3) provide any information about special accommodations needed by the swimmer. The final determination of seeding will be made by the Meet Referee after consultation with the swimmer and his/her coach.
CONDUCT: The meet will be conducted according to the rules set forth in the current USA Swimming Rules and Regulations. Events will be contested in a 50-meter course using 9 lanes. Friday and Saturday will be prelim/final format for all age groups except for 11-12 200 breast, 11-12 200 fly, the relays, all 400IM, all 400 free, and the Open 1500 free which will be timed finals. Sunday will be timed finals for all events. At finals on Friday and Saturday, consolations will be swum in the 15 & over/Open events only, and will be swum first, followed by the final heat. 14 and under events will have A finals only. All timed final events will be swum in the prelim sessions, except for the 400 free which will have the fastest seeded heat each men and women swum at finals.Swimmers who do not wish to swim the 400 free in the finals session must indicate an early swim by placing a “P” next to their name on the check-in sheet. 11 & 12 year-olds are advised not to enter both the 50 and 200 of the same stroke in the butterfly or breaststroke. These events are back-to-back in the meet program and there will be no rest in between. Swimmers may have less than 15 minutes between these events so plan accordingly.Any initial distance splits, either individual or the lead off leg of any relay, for the time to go into SWIMS the swimmer(s) or the swimmer(s) coach must notify either the meet referee or the Administrative Referee before the event and provide the necessary watches. If the swimmer makes the time or if they want the time to go into SWIMS, then the proper paperwork must be completed after the swim and all watches must be shown to the Admin. Referee. Please see LESI Handbook 6.3.3 and USA Swimming rulebook 102.24.1A(1)(d) and 102.27.4 for more detailed information.
Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is strongly discouraged.
CONDUCT OF DISTANCE EVENTS / HEAT LIMITATIONS: The 11-12 400 IM and 12 & Un 400 free may be limited to the fastest 2 seeded heats each of men and women.The 12 & Un 400 free willnotbe scored separately by age groups. The 13/14 and Open 400 free may be limited to the fastest 4 seeded heats each men and women in each age group. The 800 & 1500 freestyle may be limited to the fastest 2 seeded heats of each men and women with the fastest heats swimming first, alternating women and men. Events may be consolidated, but scored separately, to help control the length of a session and to afford more swimmers the opportunity to participate. Those swimmers closed out of an event will receive a refund in the deck entry office. We will publish on number of heats that will be conducted in those events where heat limitations may apply by Wednesday, June 19, 2013.
COACHES PLEASE NOTE: IF YOU ARE ENTERING SWIMMERS IN BOTH AGE GROUP AND OPEN EVENTS (13-14 & OPEN OR 15-OVER & OPEN), BE AWARE THAT THE LAKE ERIE SWIMMING “15 MINUTE RULE” DOES NOT APPLY TO SWIMMERS COMPETING IN DIFFERENT AGE DESIGNATIONS WITHIN A SESSION. PLAN YOUR SWIMMERS’ EVENTS ACCORDINGLY.
SEEDING & CHECK IN: All events will be deck seeded according to USA Swimming Rules. All swimmers must check in no later than 30 minutes prior to the start of their session. FOR the 1500 FREE - AN OPTION OF CHECKING IN VIA E-MAIL IS - CHECK IN MUST BE RECEIVED BY NOON ON FRIDAY AND SWIMMER MUST BRING CONFIRMATION OF CHECK-IN WITH THEM TO THE MEET. Heat and lane assignments will be posted. Check-in sheets will be posted. Relay cards must be turned in upon call in order to be seeded. There is a clerk of coursefor 10 and under swimmers only. Lake Erie Scratch Rules will be in effect (Attached). In accordance with 102.1.4, events may be seeded together but scored separately.
SCORING:
Individual Events: Top 9 places: 10-8-7-6-5-4-3-2-1
Relays: Top 9 places: 20-16-14-12-10-8-6-4-2
Points accumulated in Open events will count toward individual high point awards.
(Ex: A 12-year old finishing 9 in the Open 1650 will score one point in the 11-12 age group)
AWARDS:
14 & under Ind. Events: Medals 1-3, ribbons 4-9
14 & under Relay Events: Medals 1-3
IndividualHigh Point and Runner-up awards in the following age groups:
10 & UN, 11-12, 13-14, 15 & Over.
Team High point awards will be given to the top 3 visiting teams
TIME TRIALS: Time Trials will be held at the conclusion of the morning and afternoon sessions at the discretion of the meet director and meet referee. Time trials count toward daily limitations. Swimmers must sign up in advance at the deck entry office at a cost of $7.00 per individual event and $15.00 per relay event. Only swimmers who are entered in an individual event in the meet may participate in time trials. Time trials entries will close 90 minutes prior to the end of each session.
SAFETY / WARM-UP PROCEDURES:
Lake Erie Swimming safety guidelines and warm-up procedures will be in effect at all times. Coaches must maintain contact with their swimmers during warm-up. All entry into the pool for warm-up is feet first from the starting block end of the pool. There is no diving during warm-up, except in designated sprint lanes. The final 20 minutes of a 45-minute warm-up shall be conducted as follows:
(a)Lanes 1, 8 & 9: push/pace from the start end of the pool (or general warm-up at the discretion of the Meet Referee or his/her designee).
(b)Lanes 2 & 7: sprint lanes for racing starts from the starting block end of the pool, one length only and exiting the pool
(c)Lanes 3-6: general warm-up, no diving or racing starts. Any or all of these lanes may be converted to sprint lanes at the discretion of the Meet Referee or his/her designee.
Swimmers are to sprint one way and climb out at the far end of the pool. Swimmers may be removed from warm-up for violating safety rules. Only swimmers registered in the meet may enter the pool during warm-up. No paddles or swim fins are permitted. Continuous warm-up is available in the adjacent 25-yard instruction pool.
CAMERA ZONES: Meet Management shall designate and inform the public of “Camera Zones” at each swim meet where both still and video photography of a race or competitor may be taken. Acceptable Camera Zones may include, but are not limited to the side courses of a pool, team gathering areas, concession areas, the turn-end of the competition course when not in use as a start-end, etc. Meet Management shall also designate “No Camera Zones.” Under NO circumstances will Camera Zones include locker rooms, rest rooms, any dressing areas, or the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during competition and warm-up. Those failing to abide by this rule may be removed from the venue.
Use of audio or visual recording, including a cell phone camera, is not allowed in changing areas, restrooms, or locker rooms and is limited to only those areas marked as designated camera zones.
In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.
COACHES: Psych sheets for coaches will be available in the deck-entry office which is near the CSU record board. Please keep your psych sheets for the entire weekend—there is a limited supply. There may be a coaches meeting during warm-ups if necessary.
ADMISSION:$4.00 daily orAll Sessionpasses with meet programs will be sold. Parking at CSU is $10.00 There is also meter parking; parking on Chester is free on Sat. and Sun.
RESULTS: Results will be available on the Teams may request a back up of the meet by email made to Marie Salibra at .
NOTE: Only athletes entered in the meet, working coaches, officials, and meet workers are allowed on deck. Other non-participants are expected to remain in the spectator area.
DISTANCE EVENTS: Volunteer timing help from the parents of distance swimmers is appreciated whenthese events begin.
OFFICIATING OPPORTUNITY: Anyone that is a USA
Swimming certified official is welcome and encouraged to join the Lake Erie Swimming (LESI) officials in officiating this meet. Please contact the LESI’s Officials Chair, Robert Burwell, in advance of the meet if at all possible to let either know of your availability. We are also looking for anyone that is interested in becoming an official, for more information please contact the Official’s Chair, Robert Burwell E -mail:
MEET DIRECTOR: Marie Salibra; H- 440-423-3852
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SAFETY DIRECTOR: Kim
ENTRY PERSON: Beth Forsythe, 4977 Countryside Road, Lyndhurst, Ohio44124; .
DIRECTIONS: From I-77 NORTH, follow signs to I-90 east to E. 22nd street exit, follow E. 22nd north (left) to Euclid or Chester.