LORENZO WALKER TECHNICAL COLLEGE

GUIDELINES

FOR

ADVISORY COMMITTEES

FOR

SCHOOL YEAR 2016-2017

August, 2016

Dr. Kamela Patton

Superintendent of Schools

THE DISTRICT SCHOOL BOARD OF COLLIER COUNTY

Kathleen Curatolo, Chair

Julie Sprague, Vice Chair

Erika Donalds, Member

Kelly Lichter, Member

Roy M. Terry, Member

This report has been prepared by The District School Board of Collier County.

Additional copies, if available, may be obtained by writing:

Collier County Public Schools

Lorenzo Walker Technical College

3702 Estey Avenue

Naples, FL 34104

Report Number: Coordinated by:

07012015 Yolanda Flores

No person in this district shall, on the basis of race, national origin, sex, disability, marital status, religion, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity, or in employment conditions or practices conducted by The District School Board of Collier County.

VISION STATEMENT

All students will complete school prepared for ongoing learning

as well as community and global responsibilities

The District School Board of Collier County does not discriminate on the basis of race, color, national origin, sex, disability, or age in the provision of educational opportunities or employment opportunities and benefits. The District School Board does not discriminate on the basis of sex or disability in the education programs and activities that it operates, pursuant to the requirements of Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, respectively. The right not to be discriminated against extends to both employees and students of the District and shall include equal access to designated youth organizations in conformity with the Boy Scouts of America Equal Access Act. The following personnel should be contacted for

inquires about their rights or to team how to file a complaint regarding discrimination.

Employees: Educational Equity Act, Title IX, Section 504 (Rehabilitation Act) or the Americans with Disabilities Act, contact Ian Dean, Executive Director, Human Resources and Deputy Title IX Coordinator for Employees, (239) 377-0365, The District School Board of Collier County, 5775 Osceola Trail, Naples, Florida 34109.

Students: Educational Equity Act, Title IX, or the Age Discrimination Act of 1975, contact Stephen McFadden, Coordinator, School Counseling K-8, and Deputy Title IX Coordinator for Students, (239) 377-0517, The District School Board of Collier County, 5775 Osceola Trial, Naples, Florida 34109

Section 504 (Rehabilitation Act) and the Americans with Disabilities Act, contact Dr. L. Van Hylemon, Coordinator, Psychological Services, (239) 377-0521, The District School Board of Collier County, 5775 Osceola Trail, Naples, Florida, 34109.


ADVISORY COMMITTEES

An advisory committee is defined as a group of persons experienced and knowledgeable in their particular occupation and/or community consumers, alumni and current students chosen to advise educators about various aspects of the technical education for a particular technical program.

ORGANIZATION OF ADVISORY COMMITTEES

Each instructor will appoint an advisory committee for their program. Advisory committees are used to ensure that desirable, relevant, and current practices/trends of the occupation are included in the education.

EACH ADVISORY COMMITTEE MUST:

·  Consist of a minimum of three members external to the institution

·  Represent the geographical service area covered by the programs taught by the institution

·  Have expertise in the occupational areas taught by the program

·  Meet at least twice annually

·  Have at least two members who meet these criteria for membership physically present and one virtually present at each meeting

·  Keep minutes to document their activities, recommendations, and meeting attendance

ADVISORY COMMITTEE ROSTER

·  The attached roster template must be used to document information about your members

·  The roster from the prior year will be emailed to instructors by the assistant director’s secretary at the beginning of each school year

·  Instructors are to review, update and email the roster to their supervising administrator by September 1

ADVISORY COMMITTEE MEETINGS

PLANNING

·  Meet at least twice annually (Fall meeting is a school-wide luncheon followed by individual advisory committee meetings)

·  Using the attached templates for fall and spring meetings, instructors are responsible for writing an advisory committee agenda

·  Agendas must be emailed to the supervising administrator for approval three weeks prior to meeting

·  Administrator will review and approve the agenda and return email to the instructor and assistant director’s secretary

·  Instructors must email the following to the advisory committee members two weeks prior to the meeting

o  Meeting agenda (Fall/Spring Meetings)

o  Employer verification form (Fall Meeting only)

o  Program Syllabus (Fall Meeting only)

o  Minutes from previous meeting (Fall/Spring Meetings)

·  Instructors should meet with their assigned support staff secretary to review agenda, minutes template and expectations for the meeting

·  Arrange for refreshments for the spring meeting through your supervising administrator

DURING THE MEETING

·  Start and end on time. Ideally meetings should not last more than one hour.

·  Have sign-in sheets ready and update contact information

·  Create a welcoming and comfortable environment by introducing members and creating a forum for discussion and feedback

·  Review agenda

·  Keep discussion on track

·  Watch your time

·  Summarize what you hear

·  Encourage participation

·  Thank members for their participation

·  Review date for next meeting

AFTER THE MEETING

·  Instructors should meet with their support staff secretary to review the new set of minutes

·  Instructors should email minutes to supervising administrator no later than one week after the meeting

·  Administrator will review minutes and upon approval will email approved minutes to the instructor and assistant director’s secretary

·  Instructor should send a follow up email to advisory committee members thanking them for their participation and include the draft minutes and the next scheduled committee date

EMPLOYER PROGRAM VERIFICATION FORM

Employer Verification Forms are the mechanism by which we can verify that local employers have reviewed admissions policies, program content, program length, program objectives, competency tests, instructional materials, equipment, methods of evaluation, the skills and/or proficiency required for completion, and appropriateness of the instructional delivery method(s) for the program.

Instructors are responsible to obtain:

·  Three (3) Employer Program Verification forms for each program area

·  This form must be signed by an employee who is in a position to make hiring decisions on behalf of the employer

·  All three verification forms must be submitted to your supervising administrator one week after the meeting along with the draft of the minutes for that meeting

Lorenzo Walker Technical College

PROGRAM NAME

Advisory Committee Roster

MEMBER NAME / TITLE / COMPANY NAME / ADDRESS / E-MAIL / PHONE


Commission of the Council on Occupational Education

EMPLOYER PROGRAM VERIFICATION FORM

for Postsecondary Programs

INSTRUCTIONS:

-  Complete 3 of these forms for each service area served by the program.

-  This form must be signed by an employee who is in a position to make hiring decisions on behalf of the employer.

Name of Institution
Address / City/State/Zip
Name of Program
Mode(s) of Delivery of Program (check ALL that apply):

100% Traditional Hybrid Distance Education

The length of this program is (indicate the number of hours in all boxes that apply):

Clock Hours Semester Credit Hours Quarter Credit Hours

The amount of tuition and fees charged for the total program is: $

EMPLOYERS’ VERIFICATION STATEMENT

I have reviewed the (name of program):
program and recommended requirements for admissions, program content, program length, program objectives, competency tests, instructional materials, equipment, methods of program evaluation, the skills and/or proficiency required for completion, and appropriateness of the instructional delivery method(s) for the program.

EMPLOYER

Name: / Title:
Company Name: / Phone Number/Extension:
Address: / City/State/Zip:
Verifiable range of remuneration (based on year-round, full-time employment) that can reasonably be expected by those who enter this field upon completion of the program is from $ annually
to $ annually.
Signature: Date:

(March 2015)


Lorenzo Walker Technical College

Program Name

Advisory Committee Minutes

Date

EXTERNAL members present
eXTERNAL members absent
iNTERNAL mEMBERS Present
quorum present / Yes/No
Meeting Called To order / Introductions / Meeting called to order at ______.-Members and guests were welcomed and introductions made
approval of minutes / Spring 2016 meeting minutes were reviewed. ______motioned to adopt minutes and ______seconded. All in favor- minutes approved.
Old business
new business / a.  Review of School Mission Statement - (Fall meeting only)
b.  Review of Program Mission Statement – (Fall meeting only)
c.  Curriculum Review (Fall meeting only)
d.  Industry Certifications (Fall meeting only)
e.  Educational Program Objectives
f.  Appropriateness of Delivery Modes
g.  Lecture / Lab
h.  Work-Based Learning Opportunities
i.  Job Market/Community Standing
j.  Employer Verification Form
k.  Status of Program
l.  Enrollment
m.  Future Plans
n.  Instructional/Equipment Needs
Upcoming events
open agenda
next meeting date / Spring 2017
Minutes submitted by / Name

School Letter Head

Date

Address

Dear (Advisory Committee Member Name),

Lorenzo Walker Technical College values your contribution to the growth of our college. The Advisory Committee Meeting is scheduled for Friday October 14th, 2016 at 11:30 AM in the Dining Hall.

Please review the attached agenda, minutes from the last meeting, program syllabus and complete the employer verification form.

Your signature on the employer verification form indicates you have reviewed the program content as discussed in the program syllabus. The completion of current wages on the employer verification form provides us with valuable information regarding employment in our community. As you review the agenda items for the upcoming meeting please let me know if you recommend any additions to the agenda.

Thank you for lending us your time and talents so that we may continue to deliver a rigorous and relevant educational experience to our students.

Sincerely,

Teacher name

SAMPLE LETTER FOR NEW COMMITTEE MEMBERS

(send on school letterhead)

Date

Name

Address

City/State/Zip

Dear______,

Lorenzo Walker Technical College is committed to excellence in its (career/technical education program name) program. To help us achieve this goal, we reach out to experts in business and industry as well as community leaders, by asking them to work with us in an advisory capacity.

Thank you for agreeing to serve on the Insert Program Name Committee. By participating on this committee, you will have an opportunity to guide Lorenzo Walker Technical College in preparing students for the workforce and to promote and gain a valuable career/technical education.

The career/technical education program advisory committee meets two times each school year. The first meeting will be Friday October 14, 2016 in the dining room for our Harvest Luncheon to be followed by our advisory committee meeting.

I look forward to working with you in the coming year.

Sincerely,

Teacher Signature Required