Livingston Golf Course Board of Directors

Meeting Minutes, December 15, 2015

The meeting was called to order by consent of board members present, Ryan Sones, Kitty Springer, Leslie Beffert, Deb Kelly and Joel Cahoon. Jim Halberg and Paul McClennen were also present. Reid Lende was absent. Phil Mauer joined the meeting at 6:00.

Minutes

The minutes from the November board meeting were approved as written via email.

Sue Wessler was asked by the board to attend this meeting and discuss some issues with payroll. Discussion was held concerning direct deposit, dates time cards would be turned into Sue and dates checks would be given to employees. Also discussed was over time and how those hours are calculated.

It was decided that all time cards will be turned into Sue on the 1st and 15th of each applicable month. All paychecks will be issued on or before the 5th and 20th of each applicable month.

Sue will calculate all over time hours following the state and federal guidelines.

Jim will look into a time clock for employees to punch in and out of each day.

Sue asked the board for a budget from both Jim and Paul so she can be more aware of “bottom lines” and when each is getting close.

The board will have any new policies to Sue by the February 16th board meeting to insure that she is set up and ready to go with payroll by March.

OLD BUSINESS:

Treasurer Report

  • Jim reported that the Charter phone charges have not been changed or adjusted and that they are what they are.
  • Jim presented the board with a P&L statement and an A/P Aging Summary. Discussion was held. The financial picture is not real good at this time, but dues are coming in and the finances should look better by the next board meeting.
  • Jim is going to request that Northwestern Energy do an energy audit for the club house as the power bill is pretty high for a building that has been shut down for the winter.
  • The IRS needs permission from Phil as president to discuss payroll tax issues with Jim for the year 2011-12. Phil will authorize Jim to handle this issue.

Jim and Paul handed out employee budgets from which they will both work from to create their budgets for the 2016 season.

Paul’s Report

  • Paul handed out a quote from Midland Implement, for the purchase of new equipment. Equipment included was a greens mower, fairway mower and rough mower. The agreement would be for 6 months on and 6 months off for the next 5 years. The monthly payment for these 6 months would be about $1,000 more than we are currently paying for the lease agreement.
  • Jim and Deb asked Paul to research if there is any good used equipment out there that could be purchased/leased for a less expensive /comparative cost. Paul reminded the board that the equipment being used now will be gone by June.
  • Paul will make signs to put close to the clubhouse and also on hole 3 to let cross-country skiers know that they are to stay off of the greens and tee box areas.

Promotional

  • The next newsletter will go out sometime in February.
  • The Christmas party will be held at the Elks, December 19th at 6:00.

The building committee has not met yet, but Deb will call a meeting soon so the committee can report to the board in January.

Jim and Ryan are looking into a POS system for the pro shop.

The next meeting will be held on January 17th, at 5:30 at the bowling alley.

There being no further business, Deb moved the meeting be adjourned. Kitty seconded and the meeting was adjourned.