LIS 615: Collection Management

LIS 615: Collection Management

Course Syllabus

University of Hawai‘i at Manoa

Information and Computer Sciences Department

Library & Information Science Program

LIS 615: Collection Management

Spring 2013

Instructor: Dr. Michelle Kowalsky

Contact: (preferred) or (backup)

Daytime Phone: 856-256-4972 (ok to leave message)

Department Mail: Hamilton Library, 2550 McCarthy Mall, Honolulu, HI 96822 USA

Office Hours: Online or via phone, by appointment, anytime

Class resources and grading all via Laulima online, go to and then choose MyUH in the upper right corner to login.

Course Catalog Description:

LIS 615 Collection Management (3 graduate credits) – Principles and issues of collection management and care. Criteria and tools for selecting and deselecting materials. Relationships with publishers/producers. Prerequisites: None.

Required Textbook:

Johnson, Peggy. Fundamentals of Collection Development and Management (2nd ed, 2009). Published by ALA Editions/American Library Association.

ISBN 978-0-8389-0972-0 (paperback)

This title is also available as an e-book in the UH Library catalog; plan ahead to view scheduled readings in advance if you are using the shared ebook option! You can only print a limited number of pages in total from any ebook, so read online & print sparingly.

Required Readings:

Students will be directed to other readings (articles, websites or books) via the discussion board each week. Often, students will choose (from a list) those readings they would like to discuss each week, given their preferences of topics, or their interest in different library types. For the major collection development project, students will need to choose and review materials throughout the semester – these will be found in libraries, in bookstores, in catalogs, and from online merchants. These readings, which may seem to require more skimming and/or reading of reviewing than cover-to-cover reading of each item, take just as much (if not more) time than weekly course readings, so please plan accordingly.

Kokua Program

If you need reasonable accommodations because of the impact of a disability, please contact the Kokua Program to register; they are located in the Queen Lili’uokalani Center for Student Services. Please advise the instructor of your status and needs related to your documented disability within the first week of the semester.

Student Responsibilities

Students are responsible for both reading and following all university policies, including those on registration, attendance, plagiarism, etc. Please keep yourself informed!

Major Projects:

The major projects in this course are listed below. Final grades will be calculated by totaling points for the semester as indicated. More details and directions for these projects will be distributed as they occur. You do not need to involve the same library or librarian for any of these projects; they can be done with all different contexts in mind, but just be sure to explain this each time.

Collection Policy Critique (15% of grade, 15 points total)

Find and evaluate a collection policy for your current library, one that is particularly impressive online, or one in which you’d like to work one day. Describe areas of collection management in which this policy is strong, and areas which may be weak or missing. Use any sources in the “Notes/Suggested Readings” bibliographies of Johnson Chapters 1, 2, or 3 to support your argument. Paper Length: 2-3 pages (double-spaced) of your written evaluation, quoting 3-5 sources from textbook. Then include Works Cited page (APA style), which includes your supporting sources, and a link to the text of the policy itself.

Required and Graded ElementsPoints

Collection Policy identified and working link provided1 - 5

Areas of strength and weakness identified and described1 - 5

Textbook sources appropriate to argument1 - 5

Collection Analysis Report (15% of grade, 15 points total)

For this report, you will contact a local librarian and obtain a copy of their library’s collection analysis, a numerical printout generated by library management software of any kind. Collection analysis statistics usually include data on collection age, number of items in each LC/Dewey classification, and types of items in various “formats” like DVDs or periodicals. With the printout in hand, you will evaluate and report on the library’s collection (or if a large collection, then just a portion of it if you wish) on as many aspects as you are able, as indicated in our textbook and readings. Paper length: maximum 5 pages (double-spaced) of your written evaluation (no need to quote outside sources). Then include a copy of the report with your notes/highlights of important info, submitted as a PDF.

Required and Graded ElementsPoints

Collection analysis obtained and library context identified1 - 5

Evaluation of collection is accurate and based on data provided1 - 5

Evaluation of collection demonstrates detail in explanations1 - 5

Collection Management Project (25% of grade, 25 points total)

This project requires you to research and select at least 30 new items (books, DVDs, journal titles, databases, etc.) and 10 older items for your collection as if you were the primary selector for the area at hand (get your library type or “context” approved in advance by the instructor). For each item you select, you will need to find reviews, juggle a budget in Microsoft Excel, and justify each purchase while following the ethical and procedural rules of our profession. Paper length: (as long as it takes, single-spaced!) Submit one Excel spreadsheet which details how you spent your funds and in what categories, and one Word document with the bibliographic, review, justification, and ordering information for the items. You will want to get started working on this a little at a time, beginning your search for items by the end of the first month of the course.

Required and Graded ElementsPoints

Required type and number of sources provided1 - 5

Variety of formats, viewpoints, and topics selected1 - 5

Completeness of citations and review information provided1 - 5

Adherence to budget restrictions and professional ethics1 - 5

Appropriate and logical justifications provided1 - 5

Librarian Interview Paper (10% of grade, 10 points total)

You will interview a librarian (via phone, Skype or in person) who has significant responsibility for materials selection in any kind of library. Develop a list of 4-6 interview questions, and have these questions approved by the instructor in advance. This interview paper should display knowledge of what you have learned by doing all of the previous projects and offer some insight into those aspects of collection development that you would like to learn more about. Paper length: maximum 5 pages (double-spaced). You will want to do this interview no earlier than the last month of the course, after you have had all of the previous experiences.

Required and Graded ElementsPoints

Appropriate questions asked, and answers included, in paper1 - 5

Self-reflection details (“learned”/”to learn” information) included1 - 5

Discussion Board Posts (35% of grade, 35 points total)

Your posts to the discussion board comprise and display a significant part of your course engagement, participation and learning. Your offerings in the discussion board should be substantive, should follow directions, and should contribute evidence of your own understanding as well as help to advance the understanding of others. Simply restating others’ words or sentiments is not sufficient; display your understandings, share your insights in posts that are roughly a paragraph (5-7 sentences) long each time. No need to log on every day just to say “I agree,” but rather log on every other day, when you have time to compose something meaningful. Quality counts, and be kind to your classmates!

Detailed feedback will be given individually to students on their discussion board performance within the first half of the course.

Required and Graded Elements Points

Timely and regular posts and replies offered first half of semester 5 - 10

Timely and regular posts and replies offered second half of semester 5 - 10

Understanding of content displayed in clear and detailed manner 5 - 10

Substantive posts of appropriate length and topic 1 – 5

General Course Schedule:

Week 1: Introduction, Definitions, Context, “Why are library collections important?”

Readings: Johnson Chapter 1 Introduction (read p. 1-25, browse p. 340-342)

Discussion Board: Find and browse ALA / PLA / SLA / AASL collection development websites (choose one or two which most relate to your interests and/or current library type). Summarize in a paragraph what these organizations are doing or talking about with regard to collection development in libraries.

Also to do: Post an Intro about yourself in the Student Lounge discussion area

Week 2: Collection Practices

Readings: Johnson Chapter 2 (browse p. 33-59), Chapter 6 (read p. 192-217)

Find/browse ALA Code of Ethics, Right to Read, Library Bill of Rights websites

Discussion Board:

1) Find and read an interesting item in Johnson’s Chapter 2 or 6 “notes/suggested readings” (bibliography) section, and post a reaction paragraph about it… what interests you most about these current issues in collection development?

2) Engage with one other classmate’s post by continuing the conversation with a substantive/thoughtful reaction of your own (reply).

Also to do: Identify possible libraries and librarians to use for upcoming projects

Week 3: Collection Policies

Readings: Johnson Chapter 3 (read p. 66-79, browse p. 349-362)

Discussion Board: Ask questions about Collection Policy Critique paper and any

readings thus far

Also to do: Hand in Collection Policy Critique paper (due by Monday, 11:59pm)

Week 4: Selection & Promotion

Readings: Johnson Chapter 4 (read p. 103-137)

Discussion Board:

1) Select any new (2013, 2012 or 2011) book about Hawaiian culture, literature, or history. Write a 100-word book review similar to those in Choice, Booklist, or etc. Include bibliographic info, purchase price, ISBN, and salient features.

2) Justify the purchase of a classmate’s selection for another library you know; explain why this item should be purchased and how this topic/item might be promoted to library users.

Also to do: Find librarian who can assist with generating a collection analysis; identify your library type or “context” for big collection development project

Week 5: Deselection/Weeding

Readings: Johnson Chapter 5 (read p. 151-181) and “Weeding Help” websites

Discussion Board: Discuss issues surrounding weeding policies, procedural and social problems in discarding items, and your responsibilities to both patron and institution.

Also to do: Request through interlibrary loan another collection development text (from list) for Week 8

Week 6: Collection Analysis and Evaluation

Readings: Johnson Chapter 7 (read p. 225-254)

Discussion Board: Ask questions about Collection Analysis Report

Also to do: Hand in Collection Analysis Report (due by Mon. 11:59pm)

Week 7: Tools of the Trade

Readings (Videos): Vendor help tutorials for online selection/ordering tools

Discussion Board: Test out and report your reactions to one or more of the online

selection/ordering tools and/or software packages on trial for our class

Also to do: Determine pros and cons of using these tools for your big project

Week 8: Recent Developments in the Field

Readings: Browse another collection development book of student’s choice (see list) and Readings (Video): James Neal’s “New Directions for Libraries” vision from 2007 -

“Libraries should select, distribute, and own resources together; let’s work together to provide service, and help users feel supported…”

A talk by James G. Neal, Vice President for Information Services and University Librarian at Columbia University.

Discussion Board:

1) Browse a collection development monograph/textbook not used thus far in the course, and discuss any new areas or topics in the field which you have discovered in this text, especially topics which interest you.

2) Discuss how close libraries have come to reaching Neal’s vision from 2007. Provide links to your own library’s evidence or to other libraries who have achieved the goals he describes.

Also to do: Continue work on Collection Development Project; ask questions

Week 9: Current Issues: Advocacy and Cooperation

Readings: Determined by classmate article selections below

Discussion Board:

1) Find an article in any library database which relates to issues of advocacy and library/librarian cooperation for your preferred library type

2) Read a classmate’s suggested article and react to it (and/or them) in a paragraph of your own.

Also to do: Mid-way Course Reflection “Journal Entry” – how’s it going?

Week 10: Current Issues: Digital Library Collections

Readings: determined by classmate article selections below

Discussion Board:

1) Find an article in any library database which relates to issues in developing or managing digital library collections

2) Read a classmate’s suggested article and react to it (and/or them) in a paragraph of your own.

Also to do: Continue work on Collection Development Project

Week 11: Current Issues: Open Access and Scholarly Communication

Readings: Search for and review several libraries’ LibGuides on these topics

Discussion Board:

1) Find a LibGuide from any library which explains current issues in providing open access to research and/or describing scholarly communication policies/ procedures in libraries

2) Review a classmate’s suggested LibGuide and react to it in a paragraph of your own. Try to explain the pros and cons of libraries getting involved in open access or scholarly communication efforts.

Also to do: Continue work on Collection Development Project

Week 12: Spring Break!

Week 13: Budgeting and Licensing

Readings: Johnson sections on budgeting (p. 83-97) and licensing (p. 363-365)

Discussion Board: Ask questions about Collection Development Project

Also to do: Hand in Collection Development Project

Week 14: Intellectual Freedom and Censorship

Readings: Johnson Chapter 9 (read p. 304-326)

Discussion Board:

1) Can libraries be effective managers of digital information in a world in which “anyone can post anything,” whether accurate or not?

2) Can libraries be creators of information in a world where “everyone is an expert”?

Also to do: Provide name and contact information for your interviewed librarian

Week 15: Legal and Ethical Issues

Readings: Current articles or news on book challenges, etc. (TBA)

Discussion Board: Discussion of these current legal and ethical issues in libraries

Also to do: Have potential questions for librarian approved by instructor

Week 16: The Future of Collection Development

Readings (Video): James Neal’s 2011 “Library Collections in the 21st Century” vision for libraries -

Discussion Board: From what you have learned during this semester, react to what Neal has suggested moving forward, as well as what he may have omitted. Provide your own philosophy of what libraries should be looking out for in the future.

Also to do: Hand in Librarian Interview Paper

Week 17: Course Wrap-Up

Discussion Board only – final question (TBA) is your ticket to completion!

Further details of weekly questions, links and videos to peruse, and topics for interaction will be posted in the discussion board area as the course progresses. Although the main syllabus items here will not change past the first week of the course (once corrections are made and due dates are confirmed), weekly communication on upcoming work will include more details as we progress. Please check in with the discussion board posts frequently so you don’t miss anything! And please ask questions -- anytime -- as well.

Due Dates for Spring 2013 Semester:

Week 1 = Jan 7 - Jan 13

Week 2 = Jan 14 - 20

Week 3 = Jan 21 - 27 (Collection Policy Critique due by end of this week)

Week 4 = Jan 28 - Feb 3

Week 5 = Feb 4 - 10

Week 6 = Feb 11 - 17 (Collection Analysis Report due by end of this week)

Week 7 = Feb 18 - 24

Week 8 = Feb 25 - Mar 3

Week 9 = Mar 4 – 10 (expect formal Discussion Board feedback by now)

Week 10 = Mar 11 - 17

Week 11 = Mar 18 - 24

Week 12 = Mar 25 - 31 (Spring Break; nothing to do for the course this week!)

Week 13 = Apr 1 - 7 (Collection Development Project due by end of this week)

Week 14 = Apr 8 - 14

Week 15 = Apr 15 - 21

Week 16 = Apr 22 - 28 (Librarian Interview Paper due by end of this week)

Week 17 = Apr 29 - May 5

All Discussion Board Posts due by last day of week at Midnight in order to receive full credit. (No extra credit for extra discussion replies in weeks that have passed). Similarly, do not post ahead of each week’s start date; you may work offline on the items given, but please do not confuse us all by racing ahead and posting too early. Pace yourselves!

Papers/projects are due by 11:59pm on due dates given above; please upload early in case you encounter technical problems! You may submit major assignments as early as you wish in order to clear your own schedule, but I will only start grading them once the deadline has passed. If you have questions prior to submission, please post them in the appropriate section of the discussion board so that all may benefit from the answers.

UH LIS Student Research Methodologies:

Research is an important part of the work and expertise of modern LIS professionals. This course utilizes the following research methods, as selected from “Qualitative and Quantitative Research Methods Taught and Utilized in LIS program courses”:

(1) Action Research, (3) Case Study, (8) Ethnomethodology, (16) Interview, (18) Needs Assessment

[Explanation: In 2007, the LIS program decided to make explicit the research agenda in our program, so students can chart their own development as researchers – both as graduate students and as future LIS professionals.]

UH LIS Student Learning Outcomes:

The Program’s first goal is for students to acquire the knowledge, skills, and attitudes that are fundamental to professional competence and career-long professional growth in the library and information services field. This core survey course addresses the following student learning objectives of the LIS Program, enabling you to:

SLO 1: Understand, apply and articulate the history, philosophy, principles and

ethics of library and information science and the related professions.

1a) Apply LIS theory and principles to diverse information contexts

1c) Develop and apply critical thinking skills in preparation for professional practice

1d) Craft and articulate a professional identity

SLO 2: Develop, administrate, assess, and advocate for information services by