Linkage Infrastructure, Equipment and Facilities
Instructions to Applicants
for funding commencing in
2016
Table of Contents
1. Matters to note before completing the Proposal form 3
1.1 Accuracy of Information 3
1.2 Key Documents 3
1.3 Key Dates – Linkage Infrastructure, Equipment and Facilities for funding commencing in 2016 4
1.4 Research Office 4
1.5 Proposal Certification 4
2. Creating a new Proposal in RMS 4
3. Completing the Proposal Form 4
Part A – Administrative Summary 5
Part B – Classifications and Other Statistical Information 10
Part C - Project Description 13
Part D – Project Cost 15
Part E – Budget Justifications 20
Part F – Personnel 23
Part G – Research Support 25
Part H – Statements on Progress of ARC Funded LIEF Projects 26
Part I – Additional Details 27
4. Submitting Proposal to the Research Office 29
Appendix A – Format 31
Australian Research Council
Linkage Infrastructure, Equipment and Facilities
Instructions to Applicants
for funding commencing in 2016
The Linkage Infrastructure, Equipment and Facilities Instructions to Applicants for funding commencing in 2016 (hereafter referred to as the Instructions) provides information to Applicants on how to complete and electronically submit a Linkage Infrastructure, Equipment and Facilities Proposal for funding commencing in 2016.
The completed Proposal form, including the PDF attachments, must comply with the Funding Rules for schemes under the Linkage Program for the years 2014–2016—Industrial Transformation Research Hubs, Industrial Transformation Training Centres, Linkage Projects and Linkage Infrastructure, Equipment and Facilities (the Funding Rules). The information in this document is underpinned by the Funding Rules. Please review the Funding Rules on the ARC website before preparing the Proposal.
1. Matters to note before completing the Proposal form
This document provides scheme-specific information to Applicants on how to complete and submit a Proposal for Linkage Infrastructure, Equipment and Facilities for funding commencing in 2016. For general instructions on how to use RMS 2.0, please refer to the RMS 2.0 User Guide available on the ARC website.
1.1 Accuracy of Information
Check carefully that all the information contained in the Proposal is accurate prior to the submission as changes can not be made once the Proposal has been submitted.
1.2 Key Documents
Key documents for the Linkage Infrastructure, Equipment and Facilities scheme are available for information on the ARC website.
It is important that the completed Linkage Infrastructure, Equipment and Facilities Proposal form complies with the Funding Rules. Please note: Part A of the Funding Rules provides general rules for schemes under the Linkage Program; Part E provides specific rules for Linkage Infrastructure, Equipment and Facilities for funding commencing in 2016. Parts B, C and D are not relevant to Linkage Infrastructure, Equipment and Facilities Proposals.
Please also refer to the Frequently Asked Questions (FAQs) which will be updated as required.
1.3 Key Dates – Linkage Infrastructure, Equipment and Facilities for funding commencing in 2016
Please refer to the Important Dates page on the ARC website for key dates and updates, including the deadline for submission of a ‘Request not to Assess’ form and the Proposal submission deadline.
1.4 Research Office
Please contact your Research Office if you have any queries regarding ARC funding schemes and questions on how to complete a Proposal form.
1.5 Proposal Certification
The Proposal must be certified and submitted online through ARC’s Research Management System 2.0 (RMS) by an authorised officer of the Administering Organisation.
The authorised officer must have the role of ‘Research Office Delegate’ in RMS. Only the Administering Organisation certifies and submits online.
The Administering Organisation must obtain the agreement, attested to by written evidence of all the relevant persons and organisations named on the Proposal. This written evidence should be retained by the Administering Organisation and must be provided to the ARC if requested.
Please note: The ARC has provided a pro forma for obtaining written evidence. However, the use of the ARC pro forma is not mandatory. The Administering Organisation may determine the format for written evidence.
2. Creating a new Proposal in RMS
To create a new Proposal:
· Login to RMS
· Select Linkage Infrastructure, Equipment and Facilities 2016 round 1 from the drop down list and click on ‘Create Draft Proposal’.
3. Completing the Proposal Form
There are nine Parts (A-I) in the LE16 Proposal Form:
A) Administrative Summary
B) Classifications and Other Statistical Information
C) Project Description
D) Project Cost
E) Budget Justification
F) Personnel (Note: This section will not appear until the Participant has been added/accepted in Part A.)
G) Research Support
H) Statements on Progress of ARC-funded Projects
I) Additional Details
When the Proposal has been created the Proposal form parts will be displayed at the top of the screen. Please note that initially the colour of these parts will be red indicating that the part is incomplete (invalid). When the Proposal part(s) have been completed they will become green.
Click on the relevant form part at the top of the screen to navigate between form parts (Part A to Part I).
Note that some parts may show as valid ‘green’ despite not all information having been entered. Please review and save all parts carefully before submitting the Proposal.
Click on Part A to start completing the Proposal form.
Please remember to save all changes. The ‘Save’ button is located at the top of the page next to the Adobe PDF file icon:
Note: In many cases, further help text is provided within the form to assist you in completing questions. To access this information click on the icon.
Part A – Administrative Summary
A1 Proposal Working Title
(This question must be answered)
Provide a short working title of no more than 75 characters (approximately 10 words).
· The Working Title will be visible to assessors
· Avoid the use of acronyms and quotation marks
· Do not use all upper case characters
· The title should include the name of the item of infrastructure, equipment or facility to be acquired.
· The title should be precise, informative and, as far as possible, should use language that is comprehensible and accessible to the general public.
Note: This Title may be modified and used for public release.
A2 Proposal Summary
(This question must be answered)
Provide a written Proposal summary of no more than 750 characters (approximately 100 words) focusing on the aims, significance and expected outcomes and benefits of the Project. Please mention the name of the facility in the summary (e.g. 'a mass cytometer').
· The Proposal summary may be modified by the ARC and used for public release
· Summarise the aims of the Project first. Next, provide the broader context for the research and its significance. Outline anticipated outcomes and benefit, both scholarly and public or commercial
· Use aspirational terms (for example, The Project aims to…/The intended outcome of the Project is…/The anticipated goal of the Project is…) rather than definitive terms (The Project will…/This will ensure…/The Project will guarantee…)
· Do not use first person language. Use ‘The Project aims to…’ rather than ‘I aim to’ ‘We aim to’ or ‘They aim to’ in the summary
· Use plain English and the minimum of terminology unique to the area of study
· Avoid the use of quotation marks, acronyms and do not use all upper case characters in the text
· Use Australian English spelling.
A3 Impact Statement
(This question must be answered)
In no more than 750 characters (approximately 100 words), please outline the intended impact of the project.
Research impact is defined as the demonstrable contribution that research makes to the economy, society, culture, national security, public policy or services, health, the environment, or quality of life, beyond contributions to academia. Please also refer to the Research Impact Principles and Framework at http://www.arc.gov.au/research-impact-principles-and-framework.
For the purposes of the Linkage Infrastructure, Equipment and Facilities scheme, provide a statement outlining the intended impact of the proposed research infrastructure which addresses this definition of research impact.
Note: The impact statement may also be modified and used for public release by the ARC.
A4 Person Participant Summary
(This question must be answered)
Add all individuals participating in this Proposal.
Select the relevant ‘Participation Type’ and enter the participant’s email address, then click on ‘Add’.
When the participant has been added to the Proposal they will receive an automated email invitation and will be required to accept this invitation to participate on the Proposal.
Note: It is important that the Participant has their ‘Person Profile’ details (personal details, qualifications and employment) updated in RMS 2.0 and that these details are current at the time of submitting the Proposal, as they will be automatically populated into the Proposal form.
For instructions on how to provide access for non-participants, please see the RMS 2.0 User Guide – Submitting a Proposal.
A5 Organisation Participant Summary
(This question must be answered)
Add all organisations participating in this Proposal. Please note that the Administrative Organisation will be able to view this Draft Proposal.
· Select the Organisation role (Administering Organisation, Other Eligible Organisation, Partner Organisation, Other Organisation) from the drop down list
· Enter the name of the organisation in the search box and click ‘Search’
· Select the relevant organisation from the list of search results and click ‘Add’.
Note:
· You must select ‘Add’ prior to saving your progress. If you save without ‘Adding’ all information selected will be lost
· If the organisation you are looking for is not listed and you know the Australian Business Number (ABN), click on the relevant link to add the organisation for use in RMS
· If you can’t find the organisation you are looking for, or any information is incorrect or incomplete, please contact the RMS Help Desk at .
A6 Investigator Manager Summary
(This question must be answered)
6.1: Investigator Manager Summary - Eligible Organisations
Pick the relevant CI from the drop down list to list them as the Manager for that Eligible Organisation.
6.2: Investigator Manager Summary - Partner Organisations
Pick the relevant PI (if any) from the drop down list to list them as the Manager for that organisation.
Note: If the Person Participants listed at A4 are not showing in the dropdown list at A6.1 or A6.2, please save the Proposal by clicking on ‘Save’ (this will update any unsaved changes to the Organisation Participants list at A5, and the Person Participants will then appear in the dropdown list).
A7 Single Eligible Organisation Proposal
(This question must be answered)
This question is to indicate whether the Proposal is one in which only one Eligible Organisation is involved. This question must be answered ‘Yes’ or ‘No’.
· If you select ‘Yes’ you will be required to provide a statement as to why broader collaboration is not practicable.
Please note the definition at E2.4 of the Funding Rules: Single Eligible Organisation Proposal means a Proposal which includes only one Eligible Organisation (the Administering Organisation). A Single Eligible Organisation Proposal may or may not include Partner Organisations.
A8 National Facility
A8.1: Is this Proposal for a subscription for coordinated access to a major national facility.
This is a ‘Yes’ or ‘No’ question.
A8.2: If the answer to A8.1 was ’Yes’, please upload a one page PDF detailing the following information:
i. Does the major national facility currently exist?
ii. In what year did the major national facility commence operations?
iii. What is the name of the major national facility?
iv. What is the name of the organisation which owns/coordinates the major national facility?
v. What is the name and address of the organisation at which the major national facility is located?
vi. Financial support for the major national facility. This information must be presented in a table with columns titled ‘Funding Year’, ‘Organisation’, ‘Contribution Amount’ and ‘Total Amount for the Year’, as shown below in the template.
Template: Financial support for the major national facility
Funding Year / Organisation / Contribution Amount (approximate) / Total amount for year2016 / Example University / $130,000 / $230,000
Example Industry Organisation / $100,000
2017 / Example University / $130,000 / $280,000
Example Industry Organisation / $100,000
Example Museum / $50,000
2018 / Example Industry Organisation / $100,000 / (Include future years if information is available)
Example Museum / $50,000
A9 International Facility
A9.1. Is this Proposal for a subscription to or other payments in respect of participation in and use of a major international facility/ies?
This is a ‘Yes’ or ‘No’ question.
If you select ‘Yes’, refer to question A9.2.
A9.2. If your answer to A9.1 was ‘Yes’, please upload a one page PDF detailing the following information:
i. Does the international facility currently exist?
ii. In what year did the international facility commence operations?
iii. What is the name of the international facility?
iv. What is the name of the organisation which owns/coordinates the international facility?
v. What is the name and address of the organisation at which the international facility is located?
vi. Financial support for the international facility. This information must be presented in a table with columns titled ‘Funding Year’, ‘Organisation’, ‘Contribution Amount’ and ‘Total Amount for the Year’, as shown in the template above for A8.2.
A9.3. If there is an agreement with the international facility in place or under negotiation, describe the nature of the agreement and/or provide details regarding where the negotiations are up to.