Library Hacks: Getting the Most out of YOUR Music Library!

Library Hacks: Getting the most out of YOUR Music Library!

Presenter Notes

Hacks: The Better Way

Life hacks show people the more efficient, smarter way to handle everyday tasks
Library Hacks will show you several ways to enhance your library experience and make you a savvier user of everything the library has to offer

**The presentation includes a few examples of life hacks from the internet--feel free to add your own and personal favorites!

Library Materials: How Do I Find Them?

Physical Resources
Catalog Searching
Basic
Allows the user to specify keywords or strings of keywords and a descriptor for that search (title, author, etc.) in a single field
Advanced
Provides the user three fields for keyword/descriptor searches linked with Boolean search terms (and, or, not)
Summon
This discovery tool allows users to search not only physical holdings, but also within all databases to which FSU subscribes
Which one do I choose and why?
Basic and advanced only search physical holdings or e-book resources within the catalog
Summon pulls from a MUCH larger pool of resources linked through the electronic subscription databases
Does it make a difference which is used?
Each search function operates a different way and offers a variety of results--smart searching will make research far more efficient! (Demonstrations)
Single word vs. keyword strings in Basic Search
Keyword string broken into Advanced Search
Keyword string entered into Summon
Hack # 1- Limit, limit, limit!
Whichever search you use, start broad and use facets (located on the left hand side) to quickly find exactly what you’re looking for!
Narrow down by author, format, collection, etc.

Hack #2- Subject Headings & Uniform Titles
Within the catalog, individual item records feature subject headings and uniform titles as hyperlinks which provide results with the same title or general subject area
Clicking on this link provides a wealth of resources similar to the result you already found!

Electronic Resources
Allen Music Library provides a wide range of online resources accessible to all FSU students through the Music Library website
What are the major music resources?
Grove Music Online (2 slides)
Encyclopedic entries on subjects pertaining to music and musicians
Biographical information, complete works lists, bibliographies
Oxford Bibliographies(2 slides)
Massive bibliography database on a wide range of subjects beyond even just music
Constantly expanding repertoire of subjects.
JSTOR(2 slides)
Retrospective collection of periodicals on a wide variety of topics.
“Moving wall”- Not all journals have the most current issues; check the journal listings to see how far the dates extend.
Note: Some articles may cut out charts and illustrations that existed in the original.
IPASource(2 slides)
International Phonetic Alphabet (I.P.A.) Source
Search for phonetic and English translations of a vast array of vocal music
Many different searching options; files available for download.
ProQuest(1 slide)
Scholarly database of printed writing on music and other topics
Excellent for finding dissertations and theses; also searches articles, conference papers/proceedings, etc.
May or may not provide full text
Streaming Sources(2 slides)
Naxos (Classical, Jazz, and Video)
Alexander Street Press Resources (search.alexanderstreetpress.com)
Many others as well!
Hack #3- Proxy Access: Use Web resources anywhere at anytime!
Through the Music Library page, click Off-Campus Proxy Login under Quick Links on the right hand side. Use BlackBoard login to gain access to web resources 24/7 from home, work, or anywhere!
Some databases are now going mobile as well--take them on the go!

Accessing Library Collections(2 slides)

Physical collections in Allen Music Library
General (Books, scores, etc.--2nd floor of AML)
Media (CDs, DVDs, etc.--Ask at Circulation)
Special Collections (Various collections housed in locked storage at Circulation)
Reference (Dictionaries, bibliographies, etc.--1st floor of AML)
Research (Collected works, critical editions, etc.--1st floor of AML)
Old media (Reel-to-reels, DATS, cassettes, laserdiscs, etc.--Ask at Circulation)

Accessing other collections at FSU
Visit the other campus libraries: Strozier, Dirac, Goldstein, Medical, Law, etc.!
Visit the main University Libraries webpage for even more resources (lib.fsu.edu)

Hack #4- There’s a whole world beyond the catalog!
Some items/collections don’t fit nicely into the catalog and won’t pull up with your regular search results
Special Collections- visit the special collections portion of our website to explore a number of significant individual items, personal faculty collections, and various other major collections
Students, faculty and staff are welcome to access these items! Some restrictions apply depending on the condition of the items
Older media may no longer loan out, but we are happy to take digitization requests--ask at Circulation!

Hack #5- Library Express Delivery Service (LEDS)
Faculty and Teaching Assistants have access to a campus-wide delivery service known as L.E.D.S.
Requests are placed online (Faculty Quick Links on lib.fsu.edu)
Items are delivered to faculty office, library, or other designated pickup location within 24 hours

Library Services

Troubleshooting access problems:
FSU item that is already checked out? Place a Hold!
-When an item is checked out, use our recall process to be alerted when the item is returned.
Placing a hold shortens the current patron’s loan period and asks that the item be returned early via e-mail.
Once the item has arrived, the requesting patron will be notified automatically via e-mail to come pick up the item at Circulation
Items can be routed to other libraries for pickup as well!
Not on the shelf? Ask our staff for help and place a Search Request
“We really should have this!”—Place an Order Request Form

Not owned by FSU?
Hack #6a- State Library Loan Service: UBorrow(2 slides)
Gain 3-5 business day access to any items own by all the colleges and universities in Florida delivered right to FSU
Place requests through the UBorrow catalog (link appears in each catalog search at the top of the page)
Hack #6b- Interlibrary Loan Service: ILL(2 slides)
Gain access to materials at colleges, universities, and public libraries across the U.S. and internationally within 2 weeks
Place requests through Illiad (located under the Quick Links at the Music Library webpage)
Login with your Blackboard ID (must setup profile this first time)
Fill out all pertinent information on the request form for books, articles, or just chapters of books
Hack #7- WorldCat & OCLC Numbers(3 slides)
Using the WorldCat database on the Music Library page (Quick Links), users can view a catalog of items held by libraries around the world
Each entry provides detailed information about each item, including which libraries hold the item
This is very useful for knowing what items exist in the world; it is particularly helpful when searching on obscure topics!
Use OCLC numbers to specify EXACTLY which item you would like to request in ILLiad
This number, located in the WorldCat record, points to exactly one score (publisher, publication year, edition, etc.)
Added specificity in ILL requests ensures you will get exactly what you’re looking for

Additional Library Services (i.e. The Good Stuff)

Reference Sessions: Citations, Copyright, Resumes, Research, etc.
Special Events: Banned Books Week, Study Breaks, Coffee Thursdays, etc.
Individual consultations available upon request!
Hack #8- Your library staff!

-Laura Gayle Green:

-Sara Nodine:

-Patrick Fulton:

Questions?

Consider asking your audience if they have used any of these tips, or do they have any tricks we did not include?
If you have extra time, consider doing live searching within the catalog/discovery tools to demonstrate the differences in search result returns.

Warren D. Allen Music Library 2014

Created by: Patrick Fulton & Sara Nodine