Library Details for the Australian Libraries Gateway

PLEASE use this form ONLY if unable to access ALG online updating

Update your Library details in the Gateway

The aim of this form is to collect information about your library for inclusion in the Australian Libraries Gateway (ALG).

It is ONLY for use by libraries unable to access the online update forms. To use the online update forms, you will need a Word Wide Web (WWW) browser (eg Netscape or Internet Explorer) which supports JavaScript 1.1 and is Cookie-enabled.

The Australian Libraries Gateway allows individual libraries to include information about a wide range of collections and services. Not all of the available fields for information will be applicable to all libraries so please fill in as much as is relevant to your library and simply leave the others blank. Please attach additional pages if you need extra space for your information.

Please note that some items are marked with *asterisks* to indicate that they are essential for the creation of an entry on ALG. This is basic information which is critical for maximising the usefulness and success of the Gateway.

Once completed, fax or return the following pages (no stamp required) to the address below. When we receive the information from you, the National Library will make these changes to your library's entry on the Gateway. Just let us know if and when further changes need to be made, or if you need a password to use the online update facilities to update your entry yourself.

Facsimile: 02 6273 1180REPLY PAID 29

Phone: 1800 026 155ALG Administration

Web: Library of Australia

Parkes Place

CANBERRA ACT 2600

Please do not fill out this form if you are able to update your entry online.

1.Contact Details for ALG Update

It would be useful if you could also include the details of the person who is responsible for the update of your library's details on the Gateway. This information will be recorded for administrative purposes only and will not be displayed to users of the Australian Libraries Gateway.

Given name:…………………………………………………………

Family name:…………………………………………………………

Job title:…………………………………………………………

Contact phone:…………………………………………………………

Email address:…………………………………………………………

2.General information

Parent organisation's official name and Internet address or URL (Uniform Resource Locator): Include here the official name of the organisation which your library is part of (for example, a local council, business/organisation, government agency) and its web address if it has one. Note that not every library has a "parent" organisation (NB - character limit of 100 each for organisation name and URL).

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Other parent organisations (if applicable): Some libraries have more than one governing body you can include up to three "parents" within ALG. (NB. character limit of 100 each for organisation name and URL)

Parent 2 - ………………………………………………………………………

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Parent 3 - ………………………………………………………………………

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*Library's official name* and Internet address or URL of the Library: (NB. character limit of 100 each for organisation name and URL)

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National Union Catalogue (NUC) symbol: A NUC symbol is a unique identifier which may be allocated to your Library. The prime purpose of this NUC symbol is to provide a unique identifier for a library. Note that not all libraries have a NUC symbol. If you don't have a NUC and wish to apply for one, email or phone 02 6262 1137.

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Acronyms and abbreviations: Include any acronyms, abbreviations or other names relating to your Library or parent organisation which a Gateway user may use to search on (NB - character limit of 100).

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Former names: Include any former names which a user might try to find your Library under (NB - character limit of 100).

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Other names: Include any other names which a user may choose to search on to find your library.

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Library/parent logo: If your Library or parent organisation has a logo (only one) which you would like to display in your ALG record, include its WWW address or URL here for example,

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*Library type/s*: please specify at least one of the library types below so that users are able to find your library on the Gateway when searching by 'Library type'. Choose the one or more library types which best describe your library.

 Agriculture /  Music
 Art /  National/State/Territory
 Audio-visual /  Parliamentary
 Corporate/Business /  Public
 Cultural organisation /  Religious
 Defence/Military /  Research
 Government /  School (Kindergarten - Year 12)
 Health/Medical /  Science/Technology
 Joint use /  Special
 Law /  TAFE/College
 Local/Family history /  Toy
 Mobile /  University

Internet address or URL (Uniform Resource Locator) of a location map: If you have a map showing your Library's location available on the Internet, please provide the URL below:

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*Your Library's street address*:

Line 1: …………………………………………………………………………………

Line 2: …………………………………………………………………………………

Suburb/town/city: ……………………………………………………………………

State/Territory: ………………………………………………………………………

Postcode: ……………………………………………………………………………

Country: ………………………………………………………………………………

*Your Library's mailing address*: write 'as above' if the same as street address

Line 1: …………………………………………………………………………………

Line 2: …………………………………………………………………………………

Suburb/town/city: ……………………………………………………………………

State/Territory: ………………………………………………………………………

Postcode: ……………………………………………………………………………

Country: ………………………………………………………………………………

*Telephone*: Include the Library's general phone number, including area code, using the following format: 01 2345 6789. If you have a mobile number, a toll-free number or a telephone typewriter (TTY), provide those also in the spaces provided.

*General*: ………………………………………………………………………

Mobile: ……………………………………………………………………………

Toll-free: ……………………………………………………………………………

TTY: ……………………………………………………………………………

Facsimile number: Include the Library's general facsimile number, including area code, using the following format: 01 2345 6789.

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Document express (DX) number: If you have one, include your DX number for document delivery purposes.

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Email: The Library's general email address this address will be displayed within the Gateway entry.

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Australian Business Number: The Library's ABN.

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3.Related organisations

Main library: If yours is a subsidiary library, tell us the name of your main library and we'll provide a link to its entry within the Gateway.

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Branch or other related libraries: If you have a branch library or other related libraries, list their full names below and the National Library will provide a link to their entries within the Australian Libraries Gateway. Related libraries could include campus libraries, regional libraries or similar but would not include specific collections or sections within a particular library. Libraries may have multiple branches or related libraries.

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Friends organisation: Many Australian libraries are supported by networks of friends, volunteers and other supporters. Include the full Internet address or URL (Uniform Resource Locator) for your Library's 'Friends' organisation if you have one.

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4.Collection details

Internet address or URL of your library's Web catalogue:

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Telnet catalogue address: If you provide telnet access to your catalogue, please provide the full address and any login instructions for users.

telnet:// …………………………………………………………………………

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Dial-up catalogue access: If you provide dial up access to your catalogue, please include details on how users can connect and any requirements etc. (NB. character limit of 200 )

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Catalogue 'read me' or FAQs: If you provide answers to frequently asked questions and/or a 'read me' file about using your catalogue on the Internet, please include the full Internet address or URL.

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Library system used: Include the name of the automated library system/s used by your library (eg Dynix, InMagic, Unicorn).

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Classification scheme/s in use: Identify the type of classification scheme used in the library.

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PLEASE use this form ONLY if unable to access ALG online updating

Library of Congress / Other (please specify)
Dewey Decimal / ………………………………………………..

Other access aids: Include here details of other finding aids to your library's collection - online or other, for example, card catalogues, printed collection guides, microfiche, indexes, local database etc. (NB. character limit of 500 )

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*Library opening hours*: Include full details of your library's hours of opening: (NB. character limit of 500 for freetext)

Freetext: ………………………………………………………………………..

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or URL:

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*Public access*: Please mark one box below.

 Open to the public

 Restricted

Not accessible to the public

*Conditions of access*: For example, access by appointment, access for members only, details re eligibility for use etc. (NB. character limit of 500 for freetext)

Freetext: ………………………………………………………………………..

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or URL:

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Other comments: Use this space to provide any other information about your library, its collections and services which has not already covered by this form. You may wish, for example, to detail extra facilities or services offered, contact names, recent changes etc. These comments are not searchable but will appear at the end of your Library's entry. (NB. character limit of 500)

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5.Online services

Policy documents: If your library has any of the following policy documents and/or services available on the Internet, include the corresponding URLs, including the protocol (eg telnet://, gopher://).

Collection assessment report:

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Online image collection:

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Annual report

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Collection development policy :

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Digitisation Policy:

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Digitisation Projects:

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Disaster Plan:

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Inter-library lending/document supply policy:

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Internet public use policy :

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Media releases :

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Preservation policy :

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Service charter :

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Strategic plan :

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Other online resources: Please include the full URL/s for any of the following services you provide from your library's Internet site:

Employment opportunities:

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Library current events, newsletter or 'What's News':

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Virtual library tour:

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Online exhibitions:

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Online suggestion box:

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Online reference enquiry services:

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Staff Directory:

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Staff Presentations and papers:

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Volunteer program

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You can also reveal information about your library's participation in other key Australian library directories or services by ticking the applicable boxes below (select as many boxes as apply). Further information on those directories and services can be obtained from the web sites identified below:

National Bibliographic Database (NBD)* (via the KiNETICA service)

- see

% of library holdings on the NBD: ......

No. of bibliographic records on the NBD:......

Listed in the Australian InterLibrary Resource Sharing (ILRS) directory

- refer

Listed in the Directory of Z39.50 Targets in Australia

- refer

Listed in Register of Australian Archives and Manuscripts (RAAM)

- refer

Member of the Australian Bureau of Statistics' Library Extension

Program (LEP) - refer (Products & Services)

6.Subject collecting information

Highlights of the collection: One of the features of the Australian Libraries Gateway is the provision of information about the depth of a library's collection across different subject areas. For example, you could include strong collections which only make up a portion of a subject; chronological or geographic strengths; specialised collections; holdings of unique materials; or relative strengths in Australiana. Or, you could use this field to indicate geographic or chronological exclusions from the collection, or gaps in acquisitions over a particular period by the Library. These comments are searchable. (NB. character limit of 1000)

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Libraries can also include detailed subject collecting level information on the Gateway. You need to assign collecting levels for your Library to appear in the search results for a subject search.

If you are interested in receiving information about the tools available to help with collection assessment and recording of collection depth information, please tick the box below.



Thank you for completing this form to update the information about your library in the Australian Libraries Gateway. Please send this form to:

REPLY PAID 29

ALG Administration

National Library of Australia

Parkes Place

CANBERRA ACT 2600

or fax to:

Facsimile: 02 6273 1180

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