Leonardo da Vinci Mobility Programme 2013/14
Participant Handbook
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ContentsPage
1 Introduction
2 What is the Leonardo da Vinci Mobility Programme?
3 Exchange Organisations
3.1 Applicant Organisation (sending organisation)
3.2 Partner Organisation (receiving/host organisation)
4 Overview of this Leonardo Exchange Programme
5 Travel Arrangements
6 Accommodation
7 Subsistence Allowance
8 Insurance
9 European Health Insurance Card
10 Language (Linguistic Preparation)
11 Overseas Advice
12 Etiquette, Customs & Culture and Conduct
13 Health & Safety
14 Contact with the ‘Host’
15 Gifts & Hospitality
16 Leonardo (‘Multipass’) Evaluation
17 Europass Mobility Certificate
18 Light House Evaluation
19 Dissemination of Results
20 Visit Outcomes
21 Contractual Arrangements (The ‘small print’)
1 Introduction
This Handbook summarises the essential information necessary for you to embark on a successful Leonardo da Vinci placement with the planned partners/exchange organisation. This is a summary document and more detailed advice and information may be obtained from many of the provided web links or alternatively Kelly Jeffs, CEO at Light House.
2 What is the Leonardo da Vinci Mobility Programme?
The Leonardo da Vinci programme supports the development of skills and training. It funds work placements for trainees, workers and staff, and supports European projects to discuss common issues or develop training materials, courses and frameworks.
The programme is open to all UK organisations involved in work-based education and training and can help build a skilled workforce. Projects involve working with European partners and offer a great experience for staff and learners, and long-term organisational benefits.
Leonardo is part of the European Commission’s Lifelong Learning Programme (LLP). The LLP is a European funding programme, which supports education and training across Europe. It is made up of several different programmes covering the whole spectrum of lifelong learning.
Leonardo and other elements of the LLP are managed in the UK by ECORYS, who are the UK National Agency.
Further details regarding Leonardo, the LLP and ECORYS may be found at:
3 Exchange Organisations
3.1 Applicant Organisation (sending organisation)
Light House
Light House aims to increase the enjoyment and understanding of technologically based media, in particular film, video, animation, photography and creative media, to emphasise their importance to the cultural, social and economic life of Wolverhampton, the West Midlands and further afield.
Light House offers:
- Independent Cinema programme with 2 screens and digital/High Definition projection
- Specialist festivals, Deaf Film & TV Festival, FLIP Animation Festival & Disability Film Festival
- A dedicated documentary photography gallery, unique to the region
- Specialist creative industries networking events
Light House Project Officer
Name: Kelly Jeffs
Telephone: 01902 716055
E-mail:
Web:
3.2 Partner Organisation (receiving/host organisation)
Offaly Contact - Ireland
Hello Camera Gary Hoctor
Hello Camera are an independent video production and media training company providing production to the corporate world. The company also runs a number of film and training courses and is involved in the production of feature film and documentary projects.
Dublin Contact – Ireland
Alan Fitzpatrick Managing Director, Filmbase,
Filmbaseis a not-for-profit resource centre for filmmakers. Our building on Curved Street, in the heart of Dublin's Temple Bar, is a public space where filmmakers can network, hire filmmaking equipment, take training courses and receive support and information about working within the Irish film industry. Filmbase also publishes the cultural magazineFilm Irelandand administers a number of film and documentary production award schemes.
4 Overview of this Leonardo Exchange Programme
Light House Media Centre in the City of Wolverhampton provides the region and further afield with an independent cinema, photography gallery and also offers film production resources, skills development and screening facilities for regional and UK film makers.
‘The Irish Creative Experience’ aims to help unemployed or underemployed graduates develop their employability within the labour market, empowering them to widen their horizons within the creative industries sector and to enrich their soft skills such as communication, team work, initiative and confidence. The placement will be a proactive way to provide them with more resilience within the labour market, particularly in the current economic climate.
Light House and its two project partners, Hello Camera in Offaly, Ireland and Filmbase in Dublin aims to engage with 20 creative sector graduates who are in the difficult position of facing unemployment within their chosen vocational field. There will be 2 weeks of preparatory activities based at Light House, furthering their organizational and project management skills helping them then move into their chosen placement in Ireland. This will help to strengthen their CV and professional offer. Applicants will be expected to be over 21 with a minimum of 2:2 class degree. Following their initial preparatory activity at Light House, successful participants will spend a further 12 weeks in Ireland. Placements will be staggered across the year in line with Film Festivals and the needs of the partner organisations. The partners who are committed to the project are an excellent match to Light House as a training provider as they are relevant industry partners who are working at the ‘coal face’ therefore really enhancing the participants skills development through working on ‘live’ projects, either at production companies, film festivals, cinema distribution or production training organisations.
The ultimate aim is to offer participants a tailored, personalized support network whilst ‘polishing’ professional skills in order for the host training provider to place the individuals into the appropriate creative organisation for them to be developed enough to gain sustainable employment or to become a successful freelance practitioner.
5 Travel Arrangements
Light House will undertake the booking and payments of flights.
Participants must note that some airline operators require passengers to confirm online their reservation a few days prior to departure. Responsibility for confirmation rests with you! You may be refused travel or have to pay an additional admin fee at the airport if you have not confirmed your travel in advance.
Travel weight allowances vary from one airline to another. It is your responsibility to ensure that you meet the set baggage allowance and moreover meet the current Government travel guidance:
Transfers to and from the airport in the UK should be arranged by the participants well in advance of departure. Additional travel costs to and from the airport, and from the airport to the arranged accommodation can be claimed, receipts should be passed to Light House.
You must also retain your boarding pass for both the outgoing and return flights in order to claim back the cost of the flight booking.
6 Accommodation
Accommodation will be confirmed by the host organisations and will be paid for in advance by them. Any additional incurred costs must be paid for by you prior to leaving.
7 Subsistence Allowance
All participants are provided with a weekly allowance of 70€. Equally, where the allowance is not used, or where receipts are not provided, unspent monies must be returned to Light House. The allowance is not intended for alcoholic beverages.
Receipts for all subsistence expenditure must be kept and submitted following the visit using the expenses form Appendix A.
8 Insurance
You must obtain a travel insurance policy for the duration of your visit. You are covered by the Light House insurance, but the travel insurance you are recommended to take out will cover you for the loss of personal items etc. A reasonably priced policy (around £15) can be obtained via the post office or one of many websites ( A copy of the policy and receipt should be forwarded to Light House for inspection and reimbursement at least two weeks prior to your departure.
9 European Health Insurance Card
You must obtain a European Health Insurance Card, free of charge at
10 Language (Linguistic Preparation)
There won’t be a requirement for linguistic preparation due to English being the host country’s spoken language.
11 Overseas Advice
For your protection, you should be aware of any risks regarding your country of visit. Please visit the Foreign and Commonwealth Office (FCO) website for the latest information:
This site contains regular updates on things such as strike dates, major events that may affect your travel/visit, as well as health and safety.
12 Etiquette, Customs & Culture and Conduct
In preparation for your visit it is important that you have an understanding of the etiquette, customs and culture relevant to the country of your host organisation.
This website link may be useful:
13 Health & Safety
All participants are required to adopt the health and safety working practices applicable to their normal place of work as a minimum standard to secure both the safety and welfare of themselves and others. Where special arrangements are required the host should advise accordingly.
Light House Health and Safety policy is available by request.
All participants will be required to provide Light House and the host organisation with personal identity information in case of emergency.
14 Contact with the ‘Host’
To avoid any possible confusion, all correspondence/communication with the host organisation’s point of contact in advance of the placement should only be via Kelly Jeffs at Light House.
15 Gifts & Hospitality
You are encouraged to consider purchasing a small token gift from yourself for your host. Perhaps something that represents your home town or region.
16 Leonardo (‘Multipass’) Evaluation
Upon completion of your visit you will be required to complete an on-line ‘Multipass’ evaluation report. An example of the report is set out at Appendix C.
It is essential that you familiarise yourself with the questions prior to your departure, using the report as a aid memoire to ensure you have all the support necessary to complete the programme successfully. If you do not feel that you can award a score of at least ‘4’ for any of the questions provided you should liaise with Light House project officer as soon as possible.
The results submitted to Multipass are reviewed by Light House.
17 Europass Mobility Certificate
All participants will be registered for a Europass Mobility Certificate. This certificate is recognised by the EU. It provides details about the programme and importantly, it documents and recognises what you have learnt and the experience you have gained during the programme.
Each Europass has a unique code, which allows you to demonstrate its authenticity, if required to do so.
Your objectives will be recorded within your Europass document. The document will be provided to your host in advance of your visit to enable them to arrange a programme around your needs. Your host will sign the document to authenticate it and evidence which objectives have been satisfactorily completed. More details regarding Europass may be viewed at:
18 Light House Evaluation
Your placement will be evaluated and inputted into the overall project assessment in 2014. Light House needs to ensure that all important elements are included in order for us to assess the overall impact of the project.
Areas of evaluation include:
- Participants experience and learning gained
- The relationship between the partner organisations including benefits and problematic areas for future consideration
- The impact of the project upon the sector and its ability to address employment opportunities for those who wish to work in the screen based industries.
19 Dissemination of Results
The process of dissemination will be integral to the programme and experiential information by the participants will be recorded regularly with updates made to the Light House website, blog., and social networking sites Light House is formally linked to.
Participants will be encouraged to undertake blogging, photo-documentation, video and podcasts during the placement which Light House will be able to assist with.
We expect the results to show what the participants have gained from the experience, how the host has benefited, how they can use the learning for their benefit, and how we can use the learning for the benefit of the film production and film support based sector in the region as well as addressing employability needs of creative graduates.
20 Visit Outcomes
During and upon completion of your visit, you and your colleagues will be expected to produce a short report and deliver a presentation of your experiences that will be presented at a ‘Leonardo Mobility Sharing Meeting.’
The report and presentation are to be completed within two weeks of your return and can include the documentation methods listed above.
21 Contractual Arrangements (The ‘small print’)
All staff and Members participating within the Leonardo da Vinci Mobility Programme 2013 must abide by the rules and conditions set out within this Handbook and also the Leonardo da Vinci Mobility Handbook 2013, as summarised below. In particular, you must abide by the conditions set out at section ‘4’ below:
- The roles and responsibilities of the sending organisation:
a)Define the placement objectives with regard to the skills and competencies that participants will develop.
b)Choose the appropriate target country, host organisation, project duration and placement content to achieve these objectives.
c)Select participants on the basis of clearly defined and transparent criteria.
d)Prepare participants in collaboration with partner organisations for the practical, professional and cultural aspects of the work placement, in particular through language training tailored to meet their occupational needs.
e)Establish a contract which includes a training agreement that is clear and transparent for all the parties involved.
f)Manage the transport, accommodation, visa/work permit arrangements, social security cover and insurance (please see below for further clarification regarding insurance arrangements).
g)Evaluate with each participant the personal and professional development achieved through participation in the Leonardo programme.
h)Ensure that the placements are validated through some form of formal or informal recognition, preferably through formal accreditation.
i)Disseminate the results of your project both within your organisation and across host organisations and in the wider community where possible.
Please note that participants in a Mobility project should not pay and charges to take part in a Leonardo Mobility project and/or to be eligible for a Mobility grant.
- The joint roles and responsibilities of the Sending and Host organisation:
a)Negotiate a tailor-made training programme for each participant.
b)Agree the monitoring and mentoring arrangements.
c)Implement agreed validation procedures to ensure recognition of skills and competencies acquired.
d)Establish appropriate communication channels for all parties including participants.
e)Evaluate the progress of the project on an on-going basis and take appropriate action if required.
- The role and responsibilities of the host organisation:
a)Foster understanding of the culture and mentality of the host country.
b)Assign tasks and responsibilities to the participants that match their knowledge, skills, competencies and training objectives and ensure that appropriate equipment and support is available.
c)Identify a tutor to monitor the participant’s training progress.
d)Provide practical support if required.
e)Guarantee appropriate work insurance cover for each participant.
- The role and responsibilities of the participant:
a)Comply with all arrangements negotiated for his/her placement and to do his/her best to make the placement a success.
b)Abide by the rules and regulations of the host organisation, including the normal working hours, code of conduct and rules of confidentiality.
c)Communicate with the Promoting/sending organisation about any problems or changes regarding the placement.
d)Submit an evaluation report in the specified format, together with any supporting documentation, at the end of the placement.
e)To comply with the project Code of Conduct Appendix E
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Declaration of Subsistence AllowancesI hereby declare that the allocated allowance of / £ / provided to me
to cover subsistance expense during my exhange trip to Ireland has been
used solely for the purposes of my visit and that:
Please indicate as appropriate:
I attached receipts in respect of all subsistence expenditure incurred
Out of pocket daily nugatory expenses (not greater than the equivalent
of £5 per day) have been incurred and no receipts are available in
respect of / £
Of the allocated allowance I have not spent / £ / and this is returned
or
There is no unspent allowance for return
Signed / Date
For use by Finance
Receipts inspected and validated
Unspent allowance returned to Finance
Signed / Date
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Appendix B: European Levels – Self Assessment Grid
A1 / A2 / B1 / B2 / C1 / C2U
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g / Listening / I can understand familiar words and very basic phrases concerning myself, my family and immediate concrete surroundings when people speak slowly and clearly. / I can understand phrases and the highest frequency vocabulary related to areas of most immediate personal relevance (e.g. very basic personal and family information, shopping, local area, employment). I can catch the main point in short, clear, simple messages and announcements. / I can understand the main points of clear standard speech on familiar matters regularly encountered in work, school, leisure, etc. I can understand the main point of many radio or TV programmes on current affairs or topics of personal or professional interest when the delivery is relatively slow and clear. / I can understand extended speech and lectures and follow even complex lines of argument provided the topic is reasonably familiar. I can understand most TV news and current affairs programmes. I can understand the majority of films in standard dialect. / I can understand extended speech even when it is not clearly structured and when relationships are only implied and not signalled explicitly. I can understand television programmes and films without too much effort. / I have no difficulty in understanding any kind of spoken language, whether live or broadcast, even when delivered at fast native speed, provided. I have some time to get familiar with the accent.
Reading / I can understand familiar names, words and very simple sentences, for example on notices and posters or in catalogues. / I can read very short, simple texts. I can find specific, predictable information in simple everyday material such as advertisements, prospectuses, menus and timetables and I can understand short simple personal letters. / I can understand texts that consist mainly of high frequency everyday or job-related language. I can understand the description of events, feelings and wishes in personal letters. / I can read articles and reports concerned with contemporary problems in which the writers adopt particular attitudes or viewpoints. I can understand contemporary literary prose. / I can understand long and complex factual and literary texts, appreciating distinctions of style. I can understand specialised articles and longer technical instructions, even when they do not relate to my field. / I can read with ease virtually all forms of the written language, including abstract, structurally or linguistically complex texts such as manuals, specialised articles and literary works.
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g / Spoken Interaction / I can interact in a simple way provided the other person is prepared to repeat or rephrase things at a slower rate of speech and help me formulate what I'm trying to say. I can ask and answer simple questions in areas of immediate need or on very familiar topics. / I can communicate in simple and routine tasks requiring a simple and direct exchange of information on familiar topics and activities. I can handle very short social exchanges, even though I can't usually understand enough to keep the conversation going myself. / I can deal with most situations likely to arise whilst travelling in an area where the language is spoken. I can enter unprepared into conversation on topics that are familiar, of personal interest or pertinent to everyday life (e.g. family, hobbies, work, travel and current events). / I can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible. I can take an active part in discussion in familiar contexts, accounting for and sustaining my views. / I can express myself fluently and spontaneously without much obvious searching for expressions. I can use language flexibly and effectively for social and professional purposes. I can formulate ideas and opinions with precision and relate my contribution skilfully to those of other speakers. / I can take part effortlessly in any conversation or discussion and have a good familiarity with idiomatic expressions and colloquialisms. I can express myself fluently and convey finer shades of meaning precisely. If I do have a problem I can backtrack and restructure around the difficulty so smoothly that other people are hardly aware of it.
Spoken Production / I can use simple phrases and sentences to describe where I live and people I know. / I can use a series of phrases and sentences to describe in simple terms my family and other people, living conditions, my educational background and my present or most recent job. / I can connect phrases in a simple way in order to describe experiences and events, my dreams, hopes and ambitions. I can briefly give reasons and explanations for opinions and plans. I can narrate a story or relate the plot of a book or film and describe my reactions. / I can present clear, detailed descriptions on a wide range of subjects related to my field of interest. I can explain a viewpoint on a topical issue giving the advantages and disadvantages of various options. / I can present clear, detailed descriptions of complex subjects integrating sub-themes, developing particular points and rounding off with an appropriate conclusion. / I can present a clear, smoothly-flowing description or argument in a style appropriate to the context and with an effective logical structure which helps the recipient to notice and remember significant points.
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