LEASE AGREEMENT FOR

CHURCH, CHURCH HALLS (1 & 2) AND PREMISES

OF

LIVE IT CHURCH

NG KERK CULEMBEECK

This agreement is entered into by

______

Lessee “the Client”

and the

Church Council of Live It Church

NG KERK CULEMBEECK

“the Owner”

PARTICULARS OF THE CLIENT

Full Names and Surname ______

ID Number ______

Residential Address______

Contact Numbers: Home ______Cell Number______

PARTICULARS OF THE FUNCTION or EVENT

Type of Function ______

Hire of :Church: Church Hall: New Hall: Church Grounds: .

Date of Function ______

Time of Function: From______To ______

(cut- off time 23h30)

Garden required? ______

Details

Tables and Chairs:Tables:______Chairs:______

Crockery & Cutlery: ______

(see list attached)

Catering: ______

(independent caterer, details can be supplied)

CONDITIONS and TERMS for the Use of the Facilities

  1. Cut-off Times

1.1Music23:00

1.2Function23:30

The “Client” undertakes to avoid any form of of excessive noise or extravagant behaviour likely to offend the occupants of houses in the immediate vicinity of the Church.

The Owner reserves the right to summarily terminate the function should the above requirements (or any of the other conditions of the agreement) not be adhered to.

  1. Alcohol

2.1 No alcohol may be sold on the premises

2.2 Alcohol must be consumed responsibly.

  1. Security

The Client is obliged to solely use the services of the security firm appointed by the Owner, which cost will be for the account of the client. Full particulars may be obtained from the Church office.

  1. Maximum number of guests allowed: 180

Church: Church Hall:

New Hall: Church grounds:

  1. Facilities not booked are out of bounds.
  1. Tidiness
  2. The Client undertakes to restore the facilities and premises to their original clean and tidy condition.
  3. Failure to comply with this condition will lead to forfeiture of theR 1 000 deposit paid by the client.
  4. The venue should be left without BREAKAGES.

CANCELLATION

The full hiring fee is due on booking the facilities.

On cancellation of the booking, the following will apply:

  • on a written cancellation received at least 30 days prior to the function date, 90% of the fee will be refunded;
  • on a written cancellation received fewer than 30 days but more than 14 days prior to the function date, 50% of the fee will be refunded;
  • no fees will be refunded on cancellation notices received fewer than 14 days before the function date.

PAYMENT

The full hiring fee is payable before the booking of the venue can be confirmed. Petro Meintjes, the financial officer of the church, can be contacted on (011) 769-1704 ( 08:00 to 12:00, Monday to Friday) for more information.

FEES

Deposit / R 1000.00
To be refunded only in compliance with Condition 6 above.
Hiring / Church/Chapel / R1 300
Church Hall / R 1 300
New Hall / R 1 300
Church Grounds only / R 300
The facilities will be available from 7:00 tot 23:30 on the day of hire.
An additional fee of R 100 per hour will be charged for requests for entry outsideof these hours.
Additional Fees / Hours ...... x R100
Crockery / R400
Wedding Costs / Church (building only) / R 600
Catering / Catering facilities made available
to independent caterer
Security Guard / If Required / Tariff as per DOWRY tariffs
Total
Receipt Number

BANKING PARTICULARS: OWNER

NAMENG Kerk Culembeeck

BANKABSA

BRANCHHorison

ACCOUNT No330 580 623

BRANCH CODE630-841

Use as Reference “Saalverhuring” plus date of booking.

BANKING PARTICULARS: CLIENT

(For Deposit Refund)

NAME______

BANK______

BRANCH______

ACCOUNT No.______

BRANCH CODE______

INDEMNITY

  1. The Owner, N G Kerk Culembeeck and its employees do not accept any responsibility for any loss which the Client, his/her employees and guests may suffer while on the premises of the Client, irrespective of the nature or cause of such loss whatsoever.
  1. The Owner accepts no responsibilityfor any loss, damage or discomfort that the Client may suffer as a result of, but not limited to, electricity or municipal water interruptions, force majeure, natural disasters, war or war related operations, armed aggression, strikes, theft, fire, explosions, accidents, mistakes of authorities, epidemics, limitations and labour problems.
  1. The Owner reserves the right to switch the function between the facilities, should it become unavoidable to do so.
  1. All damages caused by the Client, his employees and guests to the venue, furniture, cutlery and dinner-ware will be for the account of the Client.

ARBITRATION

Should a dispute/difference arise in respect of the interpretation of the terms and conditions and any stipulations in this agreement, the Owner has the power to resolve these in Johannesburg in accordance with the Alternative Resolution Process and the rules and regulations of the Arbitration Act 1965. as amended, or any actions which supersede these. Notwithstanding the above, nothing will prevent the Owner from taking recourse to the courts in such an event.

CLIENT

I ______(ID) ______

(the undersigned) declare that I am the duly appointed representative of the Client and am therefore legally empowered to sign this contract on behalf of the Client.

Date ______

Signature______

Capacity______

OWNER

I ______(ID) ______

(the undersigned) declare that I am the duly appointed representative of the Owner, and am therefore legally empowered to sign this contract on behalf of the Owner.

Date______

Signature______

Capacity______

Catering Requirements
PLEASE MARK THE ITEMS NEEDED FOR THE FUNCTION.
THESE MUST BE RECEIVED FROM THE VERGER AND RETURNED ONLY TO THE VERGER.
MAKE SURE TO CHECK AND SIGN ON BOTH OCCASIONS.
ITEM / AVAILABLE / HIRED / RETURNED
Crockery
1 / Champagne Glasses / 98
2 / Curry & Rice Bowls / 115
3 / Side Plates / 477
4 / Cups / 323
5 / Saucers / 344
6 / Dinner Plates / 192
7 / Pudding Bowls / 229
8 / Glasses / 192
9 / Serving Dishes, large / 12
10 / Salad Dishes, plastic, coloured / 4
11 / Milk Jugs, brown / 21
12 / Water Pitchers, glass, large / 16
13 / Fish Plates, glass, large / 6
Cutlery, Stainless Steel
1 / Knives, table / 337
2 / Forks, table / 240
3 / Knives, dessert / 0
4 / Forks, cake / 224
5 / Spoons, dessert / 242
6 / Spoons, soup / 104
7 / Teaspoons / 166
8 / Cake lifters / 15
9 / Serving spoons / 4
10 / Salt cellars / 15
11 / Pepper pots / 20
12 / Serving dishes, oval / 24
13 / Pans, oblong / 2
14 / Tea pots, large / 2
15 / Coffee pots, large / 5
16 / Coffee pots, small / 2
17 / Milk jugs / 11
18 / Water pitchers, glass / 28
Candle Holders
1 / Candle jugs, ceramic, brown / 4
2 / Candle sticks, cream & brown / 20
3 / Candle holder stands, gold colour / 5
Linen
1 / Table cloths, beige / 28
2 / Table cloths, cream / 8
3 / Table cloths, green, round / 12
4 / Table cloths, green, square / 30
5 / Table cloths, peach / 2
6 / Table cloths, pink, square / 3
7 / Table cloths, blue, round / 10
8 / Overlays, green paisley / 9
9 / Overlays, orange, spotted / 14
10 / Overlays, red / 5
11 / Overlays, navy / 1
12 / Table cloths, white chiffon, round corners / 1
13 / Table cloths, white, rectangular / 2
14 / Table cloths, dark green squares / 30
15 / Table cloths, violet, large, round corners / 2
16 / Table cloths, dark green, long / 3
General
1 / Bread boards, wooden, large / 7
2 / Tongs, braai / 2
3 / Tongs, meat / 2
4 / Tong, ice / 1
5 / Trays / 3
6 / Cooling trays, wire / 7
7 / Strainers, deep fat / 6
8 / Pan, deep fat fryer / 2
9 / Pan, flat pancake / 2
10 / Rolling pins / 5
11
12
13
14
15

Received: Name ______Signed ______

Returned: Name ______Signed ______

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