Leadership Council Meeting Minutes

April 19, 2018, The Worthington Renaissance Fort Worth Hotel

Members Present: Sharon Bryant,Susanne Espinosa, Sue Gardner, Sue Hadnot, Anne Morrison, Connie Slyby, Teresa Theurer, Roger Valliere. Guest: Dr. Rick Huot. Staff: Kelsey Bulnes and Lissette Zuknick

  1. Call to order: Sue Hadnot called meeting to orderand thanked everyone for attending.
  2. Additional Agenda Items: 1. Membership 2. Committees
  3. Approval of Minutes: March 20, 2018 Leadership Council, motion to approve the minutes with the correction of Julie Vaughn, seconded, passed.
  4. Financial Report (attached): Invoices that have already been paid for newsletter will be provided to the ADA to apply towards the $22,500 that is provided to AADA ($15k communications, $7,500 for grants). Great West will be invoiced for sponsorships. Henry Schein sponsored $750 and they are interested in sponsoring a program rather than an award in the future. Funds should be requested in the Fall. Council discussed the possibility of using ADA studio to create AADA videos that would include sponsors and meeting promotion. IL tax issue and information will be provided to Dr. Huot for him to address with representatives of the ADA. 2019 proposed budget will be presented on the May conference call, significant change should be provided to the committee prior. Sue Hadnot has met with Nevada’s state and component directors for possible involvement in 2019 Conference. Membership opportunities were discussed, Dr. Huot suggested AADA request an agenda item of establishing a liaison position on the ADA Council on Membership (COM), Dr. Bowlin, COM Trustee or the Chair directly.
  5. Leadership Council Officers and Members
  6. Officers: Sue Hadnot will fulfill two terms as President, council positions and potential councilmembers was also discussed. Staff was asked to provide a chart to determine term limits (3 years). The slate is voted on by House of Delegates and will be presented at the July Leadership Council Meeting.
  7. Council Nominations and Recommendations: ADA Council representatives will remain for two additional years. Dr. Huot suggested tapping into spouses that are professionals in well-being to serve on councils,
  8. Chicago President Elect/LC summer meeting: On July 22-24th Leadership Council will have a meeting, have a presence at the ADA conference and meet with ADA department representatives. Mic time will be requested to inform conference attendees about AADA. Staff will request spouse name to be included on the registration form. Invitation to tour and lunch will be sent to the home address.
  9. Convention Agenda – Hawaii: October18th council meeting, 19-20th function and post conference meeting and leadership orientation (ethics, policy and responsibilities). Military hotel may be an option for event, Susanne Galvin – federal dental services 4th district (membership source) per Dr. Rick Huot and he may be able to get space there. No booth in 2018, will continue booth in future. Motion for the Alliance to host a virtual H2T project associated with the HI convention to benefit local charitable organization that will be determined, second, passed. Concept of big check presentation and possibly veteran’s organization as the recipient, Sue Hadnot has Veteran’s Affair Committee contacts. Dr. Roger Valliere will work on the virtual project and AADA will find the organization and coordinate the event. Call for resolutions send information out.
  10. Conference 2019 – Las Vegas
  11. April 11 – 13, 2019, Cosmopolitan/Marriott Hotel details are being developed.
  12. Sponsorship Prospectus – Council was encouraged to reach out to companies willing to support. ADA Member Advantage (formerly ADA Business Resources) will be contacted. Sue Hadnot has committed to Platinum and Silver Sponsorship and extended the challenge. Dr. Hadnot is working on a golf outing. Prospectus will be edited to define and include a la carte choices.
  13. Additional Agenda items: Addressed previously.Disability information will be included on future registration forms.
  14. Executive Staff Evaluation – the meeting was called into executive session and staff was asked toleave the room.