Demand Requisition Example
The Demand Requisition allows an Agency to inquire of other Agencies/Departments their requirements for a particular commodity. The State aggregates the responses to determine an accurate state-wide requirement. This process was referenced previously as a “Survey”.
Laundry Chemicals: Statewide Master
The Department of Central Management Services, on behalf of the State of Illinois, is issuing an Invitation for Bid (IFB) to establish a statewide master contract for Laundry Chemicals. The master contract(s) resulting from this IFB will be available for all agencies under the Governor's jurisdiction.
Key information:
ü Short Description: Laundry Chemicals-Institutional Statewide Master
Create Demand Requisition (Basic Purchasing Role)
General Tab
a Short Description: Laundry Chemicals - Statewide Master Contract
a Department: Default
a Location: Default
a Requisition Type : Demand
a Type Code: Commodity
Items Tab
a Description: Laundry Chemicals –Statewide Master Contract
a Quantity: 0 (this will be populated by participant feedback into the Responses Tab)
a Unit Cost: Estimated cost
a NIGP Class Code: 505
a NIGP Class Item: 00
a Additional NIGP Code: If there is more than one NIGP code that is associated with this line item, include the other NIGP Codes here.
Participants Tab
This required tab allows the Agency to request quantity needs from other Agencies. The responses will be utilized in a resulting Bid.
a Available Date: Now
a Respond by Date: Tomorrow
a Organizations: BidBuy Training Agency
a Departments: AGY – Agency Umbrella Master Control
a Find User 1: BidBuy Trainer 2
a Find User 2: BidBuy Trainer 3
a Email Participants
a. Participant(s) receive email notifying them of the Request for Demand Requisition Participation, including the Demand Requisition Number
Vendor Tab
a This Tab is not utilized for Demand Requisition.
Address Tab
a Select Default
Routing Tab
a Not available until document is submitted for approval
Attachments Tab
a Add Attachments: Add appropriate files and forms
Notes Tab
a Notes: Key text for the Requisition to carry over to the Bid
Reminder Tab
a Due Date: Today
a Comment: Remember to Review Document
a Remind Whom: Select your training user
a Days Prior: 0
a Send email: Check box
Participate in Demand Requisition (Department Access Role)
Navigate to Demand Requisition
a Participants respond to the above Demand Requisition #
a Reqs tab > In Progress or
a Advanced Search
Responses Tab
a Participant selects Responses Tab
a Select Respond Now
a Enter Quantity
a Save & Continue
a Submit Response
Aggregate Responses (Basic Purchasing Role)
Navigate to Demand Requisition
a Navigate to original Demand Requisition #
a Reqs tab > In Progress or
a Advanced Search
Response Tab
a Select Responses Tab
a Click Edit/Responses to review Responses from each Participant
a Click Select All
a Select Aggregate Demand
o Message: Responses have been aggregated. Click OK.
Summary Tab
a Review
a Submit for Approval
a Automatic Approval
a Save & Continue, Requisition status “Ready for Purchasing”
a Convert to Bid
Convert to Bid Document
Demand Requisition Example 1 | Page