Stanford Student/High School Student Application Form

This application is for work during  Spring  Summer  Fall  Winter quarter. (Check all that apply)

A.Applicant Completes:Empl.ID or Student ID: ______

Date:
Legal Name
Home Address
Phone
Email Address
Stanford student? / No / Yes / SU ID # / Year in School: / (e.g., sophomore) / Co-term?
Stanford Student enrolled for the summer if applicable? / No / Yes
Current SULStudent Employee? / No / Yes / Where? / # Hours/Week / Supervisor / Phone #
Current SUStudent employed in another SU department? / No / Yes / Where? / # Hours/Week / Supervisor / Phone #

Do you plan to continue working at the other job? ______

If “YES” please note,Stanford Students may not work more than 15 hours per week in one job or a combination of jobs.

Are you eligible for Federal Work Study? Yes ☐ No☐

For Teaching Assistants, during Autumn, Winter and Spring quarters, students on 50% time assistantships may not

be employed more than an additional eight hours a week inside Stanford and/or outside of Stanford; those eight

hours cannot be in other assistantship positions.

Previous SU employee? / When? / Dept.

If “Yes” please speak with your previous department to be sure they have terminated their job before turning in your application.

Indicate the days you can work and the hours you are available:

Monday / Tuesday / Wednesday / Thursday / Friday / Saturday / Sunday
Willing to work weekends? / yes / no / Willing to work evenings? / yes / no

What skills do you possess for this position? (e.g. language, computer, communication, etc.)

Number of quarters worked at Stanford Libraries: ______

B. Hiring Supervisor Completes:

(Please submit application as soon as possible. Student hires do not require Michael Keller’s approval)

Note: For Federal Work Study students you must complete the FWS Authorization Request on the FWS website at:

and receive an email from FWS confirming the student is approved before they can begin working.

Foreign Students are not eligible for Federal Work Study.

Start Date

End Date

Standard Hours per week

Position/Business Title (e.g., Circulation Desk Asst.) ______

Supervisor/Reports to Name & Employee ID #______

Work Assignment Dept. Code (e.g. JRIM) (aka Org Code) ______

Library/Dept. Name ______

Mail Code/Check Route Code (4 digit number) ______

Job Code ______

(e.g. 9100-SU Student, 9154-SU Summer Student, 9153-High School Student)

Hourly Rate of Pay ______

Project-Task-Award (PTA) ______

rev. 9/16/18

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Please Note:

For all people new to the Stanford University Payroll system please note the following:

To comply with the U.S. Immigration Reform and Control Act of 1986 (IRCA), employers are required to collect a Form I-9 from each employee hired or rehired within the following timelines:

  • An employee must complete the Form I-9 by the end of the first day of work.
  • An administrator must review original documents establishing the employee's eligibility to work in the U.S. and complete the employer section of the Form I-9 within 3 business days of the employee's first day of work
  • For employees temporarily authorized to work in the U.S., updated work authorization documents must be obtained and reviewed prior to the expiration date of the current work authorization.(Please be sure to use Photo setting on the copier--Payroll will reject if copies unclear.)
  • The Tax Data Form (W-4/DE-4) must be completed online. The online form is located at
  • The Direct Deposit Form must be completed online. The online form is located at
  • The SU Patent Agreement (SU-18) is required and must be completed online. The online form is located at
  • Before accessing Axess, the new employee must obtain a SUNet ID located at .
  • Axess Timecard is available in Axess located at Before any hours can be entered s/he must have a SUNet ID.

rev. 9/16/18

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