LAND ROVER CLUB OF THE ACT INC

Minutes, COMMITTEE MEETING

Monday,18 December 2017

Location:Sue Alexander’s place

Start:8:00pm

Attendance: Andrew Lockley (chair), Sue Alexander, Ian Toten, John Reis, Matt Bolton, Russell Speldewinde, Kaylene and Paul Koppe, David Wilson, Kevin Phillips, Michael Thompson, Bob and Gemma Zeitlhofer

Apologies: Garry Collins

Acceptance of previous minutes: Proposed:Ian Toten; Seconded: Kevin Phillips

Review Open Actions

  • Planning for 4WD Spectacular (Russell Speldewinde)
  • Demonstrations Saturday
  • Ranger Nick: 3 shows per day
  • Kevin Phillips: weights 2 shows
  • Kids talkback
  • Demonstrations Sunday
  • As per Saturday, plus
  • Alan Whiting on diesel/electric 4WDs
  • Other possible demonstrations (in prep.)
  • One hour total needed, including presenters and a range of representative vehicles – e.g. Rav4, HiLux, Subaru and “real”: 4WDs
  • Vehicle setup and wheel travel
  • Tyre repair (Jan Lockley and Ian Toten have volunteered.)
  • Organisation and setup
  • Keys to site obtained 8 Jan
  • Spectacular Committee meets 10 January; weekly meetings thereafter until event
  • Rosters incomplete – Mary Bergstrom to summarise gaps and send to members.
  • Maximum 20 signs per club.
  • Shirts (Kevin Phillips)
  • 67 orders to date
  • Add some more (in several M & F sizes) for possible extra volunteers.
  • A few more added “live”.
  • Place order tomorrow, so they will be ready for the show.
  • LRC Tent at the Spectacular (Russell Speldewinde and Gemma Zeitlhofer)
  • Sides of tent previously green; standard only needed, this time.
  • Posters and banners in process
  • Big banners replaced by 2m PVC ones on 4 themes ($125 each)
  • Row of conference boards ($37 each @ Officeworks) with 7 trip reports from 2017 – example looked really good.
  • Hay bales from show
  • 2 series vehicles on display –Land Rover and Nissan Patrol.
  • Equipment list for tent – Merle Hunt is organising tender.
  • Russell to bring 2 burner BBQ for early starters on Sunday morning.
  • Other items dealt with below, as appropriate.

Email Problems: (Bob Zeitlhofer)

  • For access problems, liaise between Bob Z and Michael Thompson
  • Paul Koppe’s member emails are sporadic
  • Others?

Trip Coordinator: (Ian Toten).

  • 70th Anniversary event
  • 10 LRC vehicles allocated out of 50 on the Happy Jacks Trip.
  • Other restrictions, such as trip participants must be registered for the 70th anniversary event and Land Rover brand vehicles only.
  • For insurance and other reasons, it needs to be an official LRC trip, using primarily the LRC website for registration, etc.
  • Ian to liaise with Ray Atkins re the circa 20 people who have already expressed an interest.
  • Ian to set up a process at next LRC ordinary meeting for a ballot, if interest is oversubscribed.

Treasurer’s Report: (John Reis)

  • Treasurer’s report (attached).
  • Need to update administrators and operators of the LRC bank accounts
  • Andrew, Bob, John and Peter Mercer to meet up in early 2018 to solve problems
  • Confirm continued use of PayPal, since it is expensive. Yes, continue; it reduces the complexity of transaction operations.
  • Trailer-hire needs to be via the LRC Website.

Secretary’s Report: (Matt Bolton)

  • What to do with correspondence (hard copy and emails) and Treasurer’s reports? The committee agreed to:-
  • Attach them to minutes
  • Publish on the LRC Website (members only section)

Membership Secretary: (Michael Thomson).

  • Nil report.

Social Secretary: (Kaylene Koppe).

  • Nil report.

Merchandising and 4WD Association: (Kevin Phillips)

  • Nil reports.

Website manager: (David Wilson)

  • Remove website from ongoing actions in agenda; otherwise, nil report.

Other business/New business:

  • Nil.

Meeting closed 9:10 pm.

Next meeting: 19February 2018 at Eastlakes Football Club

Attachments

  • Treasurer’s Report
  • 18 December 2017
  • Secretary’s External Correspondence Report
  • October-November 2017 (tabled at the 4 December ordinary meeting)

LRC Treasurer’s report 18 December 2017

Bank account balances as at 30 November 2017

LRC Investment Account $14,495.84

LRC Cheque Account $8,403.52

Total Cash at Bank $22,899.36

Monthly Transactions

Income

Memberships (22)$1,650

Xmas function $660.00

Trailer $30.00

Interest$0.62

Total$2,340.62

Payments

MYOB$732.00

Paypal$45.00

Total$777.00

External Correspondence

October -November 2017

Hard Copy to LRC Post Box

Date / Sender / Title / Type / Follow-up Action
October / Range Rover Club of NSW / Marque, September(?) issue / Magazine / Circulated at November ordinary meeting.
October / Toyota Land Cruiser Club of Australia / Newsletter / Magazine / Circulated at November ordinary meeting.
October / Australia Post / Changes to PO Box Terms and Conditions / Leaflet / Noted minor “authority to deliver” changes
October / Enthusiast Motor Insurance / - / Advertising brochure / Referred to LRC committee for clarification of policies on commercial material
October / All British Day, SA / All British Day: Sunday 11 Feb 2018, Echunga, South Australia / Promotional brochure / Scanned and sent to Web Manager for posting on LRC website
November / Range Rover Club of NSW / Marque, October / Magazine / For circulation at December ordinary meeting
Oct & Nov / Australia Post / Numerous fliers for Xmas junk / Advertising brochures / WPB
27 Nov / Julia Creek Dirt and Dust Festival / Leaflet and 5 postcards / Promotional materials / For circulation at December ordinary meeting
27 Nov / Frontier Services / November newsletters (2 copies) / Newsletters / For circulation at December ordinary meeting
27 Nov / Land Rover Owners Club of Vic / Review, Oct/Nov issue / Magazine / For circulation at December ordinary meeting
3 Dec / Wildbrumby / Have a schnappy Christmas / Promotional flier / WPB

Emails to

Date / Sender / Title / Follow-up Action
20/10 / Sydney 4WD and Adventure Show / Tell us what you think / Forwarded to Web Manager for possible action
24/10 / Business Development / Thunderbird Park (Tamborine Mountain in SE Queensland) opportunity for your club - rallys/tours to Qld / Forwarded to Web Manager for possible action
26/10 / Gates Australia / Fan Pulley Brackets - NEW to Gates / Forwarded to Web Manager for possible action
26/10 / Jumbuck Sheepskins / Australian Made Custom Sheepskin Seat Covers / Forwarded to Web Manager for possible action
6/11 / Team Bannerworld / we only do this once a year / Forwarded to Web Manager for possible action
14/11 / Neltronics / Exclusive Auto Club Member Specials / Filed locally
15/11 / Design Identity / Introducing our new website! / Filed locally
15/11 / Four Wheel Drive NSW & ACT and Clever Club Products / Are you attending Four Wheel Drive NSW & ACT AGM? / Forwarded to 4WD Association Rep and President
17/11 / Kombat / Say Hi from Melbourne - We're Kombat Sportswear! / Filed locally
20/11 / Bannerworld / Get a head start on summer / Filed locally
23/11 / Design Identity / 4 Exclusive Deals This Christmas / Filed locally
24/11 / Info@bigskytagalong / Big Sky Tagalong Tours / Filed locally
24/11 / Kombat / Kombat Sportswear 25-Year Recap & A special gift / Filed locally
29/11 / / Cars - Scarce Mini Moke 4WD - What is it worth? / Filed locally
30/11 / Gosford Classic Car Museum Newsletter / New Online Store, School Holiday Fun and Christmas Wishes from the Museum! / Filed locally
1/12 / Gates Australia / Win an Adelaide 500 & Robbie Williams VIP Package / Filed locally