Lake Armington Association Executive Committee

Lake Armington Association Executive Committee

Meeting Minutes for September 2, 2007

September 5, 2007

Members Present

Bill Cahill, Walter Donovan, Barbara Fitzpatrick, Polly Tafrate and Alice Wellington. There were not sufficient members present for a quorum. (Harry Burgess, Charles Davis, Shawn Hennessey, Will Hill, Linda Michelsen, and Mike Poole were not present). The meeting took place at the Cahill’s dining room table.

Summary

Old Business

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Result & Future Actions

Slate for 2008 Board – discussion re: members wanting to leave the board and new volunteers who have offered to come on. / Bill will contact absent board members who terms are up. The nominating committee will recommend a course of action at the next meeting.
Reviewed the LAA By-Laws / Further review and possibly a vote on changes will take place at the next meeting.
Joint Lake Host Program – send in a joint grant application with Lake Tarleton Association. / Bill will work this with Charlie Muntz. The state makes its decisions by October.
Update and communication the “Lake Usage/Courtesy Guidelines” document. / Bill will complete updating an earlier document. Alice will communicate on the web site.
Join Loon Preservation Committee / Alice will coordinate this with Linda Michelsen.
Look into LAA’s 501(c)(3) organization status for charitable contributions. / Bill will renew the 501(c)(3) status. Alice will communicate on the web site.
Set next Annual Meeting date for August 9, 2008 / Alice will post on website and send “mark the date” email in January.
Next Executive Committee Meeting / Mid-winter meeting, some members may participate by conference call.

Agenda – Old Business

Slate of New Board Members for 2008

Bill Cahill had difficulty this year getting volunteers to replace Board Members whose terms were up. Consequently, we agreed to keep all the current board members and presented that slate for a vote at the Annual Meeting. Following the vote, three people volunteered to be on the board in the future: Carlos Manrique, Evie Conroy and Ann Soloway.

At the Executive Committee meeting, we noted that the By-Laws state that a board member may be in a position for a maximum of 6 years, and that two or three current members likely exceed that limit. Two of these members were not present, and Bill will contact them to discuss. Separately, the nominating committee will consider the three volunteers and recommend a course of action at the next Executive Committee meeting.

Lake Association By-Laws Review

We reviewed the LAA By-Laws, especially sections IV and VIII on the composition and terms of the Officers and full Executive Committee. Some changes were suggested, among them: (a) the number of Executive Committee members needed for a quorum (5 rather than 6) and (b) a “simple majority” rather than a 2/3 majority to suspend the 6 year limitation of service. No vote was taken and the issue will be further considered at the next meeting.

Lake Host Program – joint program with Lake Tarleton Association

Bill Cahill is will work with Charlie Muntz to jointly apply Lake Host program funding for next year. The grant application must be in shortly and the decision is made by October. Alice noted that if we join this program, somebody must coordinate this activity for LAA.

Guidelines for Lake Usage & Courtesy

Bill has nearly completed the update for the Guidelines document. It should be out soon. Alice will post it on the LAA web site.

Loon Preservation Committee

Alice will coordinate with Linda Michelsen to become members, probably at the $60.00 level.

Lake Armington Association as a 501(c)(3) Organization

Bill found that the LAA already is set up as a 501(c )(3) organization and a renewal is all that is required, which Bill will do. Alice will communicate the tax-deductible charitable contribution status to the membership. People may donate an amount of their choosing, and may include LAA in their estate plans.

2008 Annual Meeting Date

We selected Saturday August 9 as the 2008 Annual Meeting date. Alice will communicate this on the web site and with a “mark your calendars” email in January or February. Early notification will hopefully increase membership participation.

Next Executive Committee Meeting

Expect our next meeting to be in mid-winter, with conference call participation encouraged. Bill will be in touch with us in the interim with any updates of interest.

Respectfully submitted,

Alice Wellington

LAA Secretary

Lake Armington Association Executive Committee Minutes, August 4, 2007 Page 2