BNSYS Agenda05/04/2017

I. Call to Order / The President called the meeting to order at 7:11 pm.
II. Roll Call / Ed Shaughnessy, Justine Fournier, Rob Zielinski, Jesse Griffin, Dave Spinney, Kristen West, Camila Devlin, Carrie Guerrette
III. Approval of Minutes / Review April Meeting Minutes
Motion to approve the March meeting minutes. Approved
IV. Reports of Board Members / President’s Report:
●Snack shack/Concession sign – Need a Menu chalk board outside and big sign saying “Snack Shack”
●Carrie wants Chalk Markers!
●Maintenance of Brown Shattuck Field
●Tick control update – Very successful thus far
●VP / Soccer Co-Director
●Board credit – still need enough voters, can do an email vote.
●Website – Theo has been updating it.
●Coaching background check update - Ed had list
●Sears Mower not here yet – may need one temporarily
Treasurer
●Checking $19,500 and Savings Accounts $11,288
●Need to pay Baseball League Fee
●Insurance has been paid.
●Other business/reimbursements – want to see break down of registrations, field expenditures – looking at the big picture, baseball income vs expenses, equipment costs (do we need to fund raise?), want to make sure our prices are where they should be.
●Invoice will now go to who orders it, so they can approve it and assign to the sport/activity, then return to Camila
Fundraising Director
  • D.A.R.E. Softball Tournament is June 3rd, rain date June 4th. Plan for volunteers to run concessions.
  • Plan for volunteers to run snack shack during t-ball, baseball and softball season as well as 100 Inning game. Leave $50 in cash box. Need tracking sheet to log business left in binder in snack shack. Make deposits in night box at LakeSunapee in banks deposit box weekly or monthly. Leave envelopes in the freezer. Ed will send out process to coaches.
  • Need to assign/sign up a parent for snack shack. Dave S will take care of minors. Have the coach assign a rotation to parents…
  • KRES side concession stand needs some attention
  • Acceptance of donated chest freezer – McKenna has offered one. Need to go get it.
  • Snack Shack on elementary school side needs a cleaning! Mouse piss stinks!
  • 100 Inning game recap
Field Director
●Field cleanup – river runs through Sam Emery field. Berm band-aid built by Jesse in the time being.
●Atlantic Golf & Turf – fertilizer, did not work in the spreader last year, too thick, like mulch. We need something we can spread like a granular. We want to see the soil test.
●Status of fields (bases, base pegs, mounds, plates, dugouts)
Pitcher mound changed on the softball, Emery is moved, base pockets don’t fit the bases we have but will keep them because we will have to replace in the next year or two. Need to get the standard size. New base 40-70$, pegs are $25, we have 6 pockets.
●Dogs are an issue! Need a sign. Bigger sign, more signs. Place a notice on the website. Rob will get 4 signs.
Equipment Director
  • Uniform order update - Uniforms are out except for 1 t-ball team
Wrestling Director
Baseball Director
●Update on coaches in place and plan to fill open spots – Ed has list
●100 inning game recap - $201.60 , $100 placed in start up. Elementary school side kids did not know about the other snack shack. Need a sign to direct people across the street.
Softball Director
●Update on coaches in place and plan to fill open spots
●Practice and game schedule planning?
●16 on rookies
Soccer Director
  • June soccer camp – Run by Carrie
  • Maybe 60 kids.
  • Will need set up right before camp starts.
  • U10 try outs May 12 & 13
  • Early bird signups for fall soccer going on shopper.
  • Need more easy up tents for camp. Purchase 2 more. Ed will hit up Sears before Sams Club
  • Wedding tent from Barn to batting cage to be left up for the summer. Make sure you know what grass you want to kill.
  • Need tick stuff spread on field – must get wet

V. Public Comments
VI. New Business / Movie night – every 3 weeks, first one last day of school. Will need a license which cost 1k. Town of Bradford has one and will provide to us for advertisement. Kid friendly movies. No charge for admission but can sell concessions. Dave S has a projector, Rob Z has speakers.
June 16 - 1st Movie night (Sandlot)– End of school Celebration, Saturday rain date June 17. Movies starts 8:05, donations, BNS Fundraiser
Purchase – White like pool cover
Activities (3) – 1 person in charge of each activity, kick ball (Justine) & soccer (Dave S)
Adult activities – Can Jam (Ed), Corn hole
Concessions – Andy Spiegel
Hal Liberty – has a giant toy making shed. Ed wants a huge board with spacers for letters.
VII. Adjourn / The meeting was adjourned at 8:45
Next Meeting / June 01, 2017 at 7pm