minutes

KPTC – Committee Meeting Minutes –13March 2018

ATTENDEES AND APOLOGIES

Present: Elizabeth Byrne, Jeff Byrne, Jan Christie, Don Simpson, Ben Liu, Peter Budd, Warren Booth, Dylan Edgley

Apologies: Gayle Powell

PREVIOUS MINUTES

Minutes of the previous meeting- held on 13 Februaryat 7.30 pm were approved

ACTION ITEMS

New action itemsarising from this meeting (see details in the matters considered):

  1. Cleaning: Jeff to ask Sue Lake for a list of items in the cleaning process to understand what is being cleaned.
/ Jeff / When Sue returns.
  1. Strategic plan: Jeff to tidy up the strategic plan for next steps.
/ Jeff / ASAP
  1. Open day: Discussion to occur at the next meeting.
/ Jeff / April Meeting
  1. Insurance: Keep the insurance at the required level as nominated by the Council.Jan to get another quote for insurance as the current option seems expensive. The actual building is covered by WHC with current building insurance of $456,000. Ancillary equipment eg water tanks, bbq facilities need to be added.
/ Jan / ASAP
  1. Fences: Front and middle fences will be replaced.Get updated quotes. (Don). Visit toMichael Sukkar by Jeff and Donto explore possible funding, however fences will be replaced regardless.
/ Jeff/Don / ASAP
  1. Banking: Jan to approach Bendigo Bank Blackburn to see what they can offer
/ Jan / April
  1. Facilities: Don to take away old pot plants and trellis along the tanks.
/ Don / ASAP
  1. Painting outside trim: Jeff to arrange quote
/ Jeff / April
  1. Mens’ washbasin: Arrange for the new basin and taps to be installed.
/ Don / ASAP

Action items completed:

Action items still to be completed (carried over):

  1. Life membership –held over
  2. Taps priced: $600 in total- Still waiting for plumber to action. Taps have been purchased.
  3. Named bricks: Wait to midyear for further people. Order current requirements early April.
  4. Plant pots: Asked if any member would like to take them.
  5. Painting: Focus working bee on inside and get quote for outside. Jeff to arrange quote.

MATTERS CONSIDERED

  1. Facilities update on various current activities (all)

Facilities improvement has been steady. Possible safety strip on the steps at the front – to be discussed later.Pots and waste around the area to be cleaned up. Need further ideas for surround of bbq area. The cleaning contract was also discussed.

  1. Coaches report (Dylan)

Dylan gave his report. There has been a massive increase in participants. Up by 20 students mainly between the ages of 8-11. Ties in with the school program. There is now a reduced program at Old Orchard Primary with complications offered by another party. The school charges$35 per hr per court hire. Dylan recommended that the club consider regular advertising in school newsletter. $25 per ad (each entry). This could be done possibly prior to comp times. Coaching at the club is conducted - Tues Thurs Sun mornings. Dylan has visited a High schools tennis program at Blackburn HS and this could develop into an academic program. He also mentioned work at a school in the area with difficult students. Dylan also suggested a dedicated ERT Sat afternoon team for juniors.

  1. Strategic plan (Jeff)

The plan still focusses on replacement of courts 6 &7 including lights, plus some fence replacement. Jeff to tidy up the strategic plan ready for a discussion with Michael Sukkar.

  1. On line payments/change of bank (Jan)

Jan went to Bendigo bank. There appear to be 4 banks in a pod: eg Ashburton, Surrey Hills, Next step is to go to the Blackburn bank. They do electronic payments for non-for profits. Need form completed for Westpac to update the authorisations.

  1. New middle fence (all)

After much discussion it was agreed that the fences were in urgent need of replacement. It was agreed to replace the middle fence and also the front fence at the same time.

  1. New membership special offers report (Jeff)

The offer is working well with new members flowing through with 6 recent members signed.

REPORTS

Treasurer

Report was tabled. Approved.

Membership

No report.

Mid-week ladies

No report

Juniors.

No report

Pennant:

No report

ERT Sat/Night tennis:

No report

Mid-week masters comp:

No report

Night tennis:

No report

CORRESPONDENCE

nil.

GENERAL BUSINESS

xxx

Next Committee Meeting

Next meeting10 Apr 7:30pm.

Meeting closed at9:50pm

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