KEYES UNION ELEMENTARY SCHOOL DISTRICT
BOARD OF TRUSTEES
NOTICE OF REGULAR BOARD MEETING
Wednesday, August 10, 2016
Closed Session – 5:30 p.m.
Keyes Elementary School Tour – 5:40 p.m.
Regular Session – 6:00 p.m.
A regular meeting of the Keyes Union Elementary School District Board of Trustees:
1. OPENING
1.1. Call to Order – The meeting was called to order by Jeff Reed, President, at 5:30 p.m. at Keyes Elementary School Cafeteria.
1.2 Roll Call – A quorum was established and roll was taken.
Present: President, Jeff Reed; Vice-President, Wesley Greene.; Clerk, Jimmy Emmons, Sr.; Member, Harinder Grewal; Member, Bob Edwards.
Tardy: None.
Absent: None.
Others Present on Roster: Cynthia Schaefer, Superintendent; Tim Torres, Principal; John Stuart, Principal; Rusty Wynn, Principal; Cyndi McDaniel, Curriculum/Instructional Support Coordinator; Stephanie Morris, CBO; Michelle Christiansen, Co-CBO; Marilyn Croft, Recorder.
Others Present: Jerry Hines, Carolyn Stewart
2. INVITATION TO ADDRESS THE BOARD OF TRUSTEES ON CLOSED SESSION ITEMS
As provided by law, the Board of Trustees may request to meet in Closed Session for consideration of personnel qualifications, possible or pending litigation, employee grievance, student discipline or employee organization items which are timely.
Motion by Jimmy Emmons, Sr., Seconded by Wesley Greene to go into Closed Session at 5:30 p.m.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
3. CLOSED SESSION
3.1 Negotiations Update with District Chief Negotiator – By Cynthia Schaefer
Motion by Jimmy Emmons, Sr., Seconded by Harinder Grewal to come out of Closed Session at 5:37p.m.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
4. BOARD REPORTS OUT CLOSED SESSION ITEMS
4.1 Report Out Closed Session Items – No action taken in closed session.
Motion by Wesley Greene, Seconded by Bob Edwards to begin the tour at Keyes Elementary School.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
5. GOVERNING BOARD FACILITIES TOUR
5.1 The Governing Board of Keyes Union School District will tour the facilities at Keyes Elementary School.
Board ended the tour at 5:58 p.m.
6. APPROVAL/AMENDMENT OF AGENDA
6.2 Approval/Amendment of Agenda
Motion by Harinder Grewal, Seconded by Jimmy Emmons, Sr. to update 12.1 and add 11.5.2 to board agenda.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
7. FLAG SALUTE
7.1 Flag Salute - By Tim Torres
8. INVITATION TO ADDRESS THE BOARD OF TRUSTEES on any items listed or not listed on agenda
This item is placed on the Agenda so that members of the audience have an opportunity to speak regarding subjects or concerns that appear, or do not appear, on the agenda. The Board President reserves the right to limit speaking time to 5 minute per person and 20 minutes for all comments. The Board of Trustees is prohibited from discussing or acting upon matters not on the agenda. Anyone wishing to speak to the Board of Trustees is requested to fill out a form “Request to Address the Board” located at the back of the boardroom. Please submit the form to the Executive Assistant to the Superintendent.
8.1 Invitation to Address the Board of Trustees on any item listed or not listed on the agenda
9. ANNOUNCEMENTS
9.1 Parent Night at Spratling Middle School – August 17, 2016 at 6:00 p.m.
9.2 Back to School Night at Keyes Elementary School – August 18, 2016 at 6:00 p.m.
9.3 PACE Parent Night at Spratling Middle School – August 23, 2016 at 6:00 p.m.
9.4 SMS Back-to-School Night/Hot Dog Social – August 25, 2016 with hot dog social 5:00-5:30 p.m.; Back-to-School Night at 5:30-7:00 p.m.
9.5 Picture Day at Spratling Middle School – August 26, 2016
9.6 Labor Day – No School – September 5, 2016
9.7 Picture Day at Keyes Elementary School – September 12, 2016
9.8 Annual Fall School Boards and School Administrators Dinner Meeting – Thursday, September 29, 2016 at 6:00 p.m. at Peterson Event Center
9.9 Site Visitation by Two Board Members and Superintendent – Monday, October 24, 2016
9.10 Site Visitation by Two Board Members and Superintendent – Tuesday, December 6, 2016
9.11 Site Visitation by Two Board Members and Superintendent – Thursday, March 2, 2017
10. RECOGNITION/PRESENTATION
10.1 District Office Construction Update Presentation – By Heather Steer
Presentation was given to the board by Heather Steer and Gary Gery.
Motion by Jeff Reed, Seconded by Harinder Grewal to table the presentation/discussion.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
Motion by Jeff Reed, Seconded by Harinder Grewal to take a recess at 6:40 p.m.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
Board Meeting reconvened at 6:46 p.m.
10.2 Staff Reports – The Board of Trustees has received written reports by staff. At this time, we would like to invite the board to ask any questions they might have of the management and administrative team.
John Stuart: Discussed PACE Program at SMS where students are mentoring students (free program)
Tim Torres: Thank you to the District Office and Business Office staff for helping them get classrooms set up and cheer/welcome students on the first day of school.
Motion by Jimmy Emmons, Seconded by Harinder Grewal to pull out item 11.5.2 to discuss.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
11. CONSENT AGENDA ITEMS
Actions prepared for Consent Calendar are consistent with adopted and approved policies of the District and are deemed routine in nature. They will be acted upon in one motion without discussion, unless members of the Board request that an item be removed from the Consent Calendar. In that event, it will be taken up in the order indicated on the main agenda.
11.1 Approval of Minutes
We request the Board of Trustees approve the minutes for the following:
- Special Board Meeting of June 8, 2016
- Regular Board Meeting of June 22, 2016
- Special Board Meeting of June 29, 2016
11.2 Approval of Claims and Payroll
We request the Board of Trustees approve the Claims and Payroll for the month of June and July, 2016. These documents have been provided to the Board under separate cover and are available to the public upon request.
11.3 Approval of Administrative/Management Reports
We request the Board of Trustees accept the school site and management reports from schools in Keyes Union School District as presented.
11.4 Approval of Head Start Documents
11.4.1 EHS/RHS Program Data Summary Report
11.4.2 EHS/RHS Program Information Report
11.4.3 Head Start Budget Revision/Salary Change Early Home Visitor
11.4.4 Program Goals and objectives for 2016-17
11.4.5 Low Income MOU from SCOE
11.5 Approval of Contract for Keyes Union School District
11.5.1 Agreement for Foothill Horizons Outdoor Education Program and KUSD
11.6 Approval of Keyes To Learning Charter School Handbook
We request the Board of Trustees approve the revised Employee Handbook for the 2016-17 school district.
11.7 Approval of Williams Quarterly Report
No complaints filed for the Williams Quarterly Reports for April through June, 2016.
11.8 Approval of California Healthy Kids Surveys for 2015-16 School Year
11.8.1 Keyes Elementary School
11.8.2 Spratling Middle School
These documents have been provided to the Board under separate cover and are available to the public upon request.
11.9 Approval to Change State Preschool Executive Director for KUSD
We request the Board of Trustees approve to change the executive director for Keyes State Preschool from Cynthia Schaefer to Cyndi McDaniel effective July 1, 2016.
Motion by Bob Edwards, Seconded by Jimmy Emmons to approve items 11.1 to 11.9 (except 11.5.2) as presented.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
Motion by Jimmy Emmons, Sr., Seconded by Harinder Grewal to direct Jerry Hines to negotiate a better price for transportation services with Turlock School District.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
12. ACTION ITEMS
12.1 Approval of Certificated/Classified/Confidential/Management Personnel Actions
We request the Board of Trustees approve the Personnel Actions listed on the attached document, as presented.
Motion by Jimmy Emmons, Sr., Seconded by Bob Edwards to approve personnel actions as presented.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
12.2 Approval of Revised Salary Schedules for the 2016-17 School Year
12.2.1 Head Start Support Salary Schedule (Revised)
Motion by Wesley Greene, Seconded by Bob Edwards to approve revised head start salary schedule as presented.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
13. REPORTS
13.1 Superintendent’s Report – By Cynthia Schaefer
Today was the first day of school; Cindy reminded the Board and audience of the District Purpose, Vision and Mission. Thank you to all the staff that put in extra time and hard work to get the school ready for the new school year.
13.2 Board Member Comments
13.2.1 Bob Edwards - None
13.2.2 Jimmy Emmons, Sr. – Great job to Jerry and his staff for their hard work.
13.2.3 Wesley Greene – Thank you to Jerry and his staff for a great job done.
13.2.4 Harinder Grewal - None
13.2.5 Jeff Reed – Impressed with the Board working together.
14. INFORMATION
14.1 Next Board Meeting – A Regular Board Meeting will be held on September 14, 2016 at Spratling Middle School Cafeteria. Closed Session will begin at 5:30 p.m. and Regular Session will begin at 6:00 p.m.
15. ADJOURNMENT
Motion by Bob Edwards, Seconded by Jimmy Emmons, Sr. to close the Regular Board Meeting at 7:30 p.m.
Vote: Bob Edwards - Yes; Jimmy Emmons, Sr. - Yes; Jeff Reed - Yes; Wesley Greene – Yes;
Harinder Grewal – Yes
Prepared by,
Cynthia Schaefer
Secretary to the Board of Trustees
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