78167
PROCUREMENT PLAN FOR 2013
KERALA LOCAL GOVERNMENT SERVICE DELIVERY PROJECT (KLGSDP)
I. General
1. Project information:
Country: India
Borrower: INDIA, (Government of Kerala)
Project Name : Kerala Local Government Service Delivery Project (KLGSDP)
Responsible Agency: Local Self Governance Department, Government of Kerala
Project at a Glance:
The project envisages to enhance and strengthen the institutional systems and capacities of local governments to improve the quality of services delivered and undertake their basic administrative and governance functions effectively. The long term vision is that the system introduced through this project will become an integral part of the PRI fiscal framework supported by the state budget. The project will have four components with an estimated cost of Rs 1196 Cr. Component 1 will provide annual performance based block grant to all 978 Grama Panchayats and 60 municipalities in Kerala. Component 2 comprises of a comprehensive capacity building for the LSGs. Component 3 aims at enhancing the State monitoring of local Government fiscal systems through establishment of a Decentralization Analysis cell and other activities which includes (a) Database of GP and Municipal Information; (b) LSG Service delivery Survey; (c) Project evaluations, and (d) provide policy advisory functions with independent analysis of the fiscal system and service delivery and Component 4 component provides support for managing and implementing the project.
2. Bank’s approval Date of the procurement Plan : ……………..
3. Period covered by this procurement plan: FY 2013-14
II. Goods and Works and non-consulting services.
Prior Review Threshold:
Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement and applicable thresholds for this project are as follows:
Procurement Method / Value per contract for Application of Method / Prior Review Threshold1. / ICBand LIB (Goods) / Contracts estimated to cost more than US$ 300,000 / All ICB & LIB contracts
2. / NCB (Goods) / Contracts estimated to cost more than US$ 50,000 and <= US$300,000 equivalent / First two contracts regardless of value and all subsequent contracts costing more than US$ 300,000 equivalent each will be prior reviewed by the Bank
All other contracts will be subject to post review by the Bank.
3. / Shopping( Goods -including issue of supply orders under DGS&D rate contracts) / Contracts estimated to cost the equivalent of US$50,000 or less / Post Review only.
4. / Direct Contracting (Goods) / All contracts to be awarded on direct contracting basis will be subject to prior review and agreement with the Bank.
5 / ICB (Works) / Civil works estimated to cost more than US$10 million equivalent / All ICB contracts
6. / NCB (Works) / Civil works estimated to cost more than US$100,000 and less than or equal to US$ 10.0 million equivalent / First two contracts regardless of value and all subsequent contracts costing more than US$ 1 Million equivalent each
7 / Shopping (Works) / Civil works estimated to cost the equivalent of US$100,000 or less / Post review only
1. Pré-qualification. Not Applicable
2. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines):
As per World Bank Guidelines for Procurement in CDD Projects.
3. Reference To (If Any) Project Operational/Procurement Manual:
Kerala State Procurement Manual for Goods and Services; and Consolidated Government orders for Works Rules for GPs and Municipalities are applicable only for Component 1.
4. Any Other Special Procurement Arrangements:
5. Procurement Packages with Methods and Time Schedule for Goods & Services are as follows:
Sl. No / Goods & Works / EstimatedCost in $'000 / Estimated
Cost in INR '000 / Procurement Method / Pre-qualification (Yes/No) / Review by Bank (Prior/ Post) / Expected Proposal Bid Opening/Purchase Date / Comments /
I / GIFT
1 / Office equipments - computers, printers, photocopiers, softwares etc. / 33,25.8 / Shopping / No / Post / 31-03-2013
2 / Furniture & fittings / 486 / Shopping / No / Post / Completed
3 / Vehicle hire / 1,759 / Shopping / No / Post / Completed
II / KILA-SIRD / -
4 / Classroom equipment for upgrading of training facilities at KILA* / 65,00 / Shopping / No / Post / Partially completed
5 / Classroom equipment for upgrading of training facilities at SIRD* / 30,00 / Shopping / No / Post / 31-03-2013
III / PMU / -
6 / Office equipments - computers, printers, software etc.* / 2,056 / Shopping / No / Post / Major procurement
completed / Small quantities of occasional requirements will be met following Shopping procedure
7 / Furniture and Fittings* / 3,910 / Shopping / No / Post / -Do- / -Do-
* Many single items to be procured. Value of each procurement will not exceedRs.7 lakhs.
III. Selection of Consultants
Prior Review Threshold:
Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants and applicable thresholds for this project are as follows:
Selection Method / Value per Contract for Application of Method / Prior Review Threshold1. / QCBS / All contracts valued above US$ 200,000 equivalent / First 2 contracts irrespective of value and all others valued above US$ 300,000
2 / QCBS/QBS/FBS/LCS / Any method usable for Contracts estimated to cost less than or equal to US$ 200,000 equivalent / Post review
3 / CQS / Method applicable only for Contracts estimated to cost less than or equal to US$ 100,000 equivalent / Post Review
4. / Single Source (Firms) / Prior Review by the Bank
5. / Individual Consultants on competitive basis (Para 5.2 of the Consultant Guidelines) / Contracts estimated to cost less than or equal to US$ 50,000 equivalent / Post Review by the Bank
6. / Single Sources Selection of Individuals / Prior Review by the Bank for all contracts
All consultant contracts to be hired on single source selection basis, (including the packages given in the Procurement Plan), will be submitted to the Bank for prior agreement with the required justification to comply the provisions of Paras 3.9 and 3.10 of the Bank’s Consultant Recruitment Guidelines.
1. The Request for Expression of Interest for consultancy services estimated to cost above US$200,000 equivalent per contract for firms will be submitted to the Bank for advertisement in UNDB online and DgMarket in accordance with other provisions of Para 2.5 of the Consultant Guidelines.
2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $500,000 equivalent per contract, will comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.
3. The Project intends to engage and train IT personal for data entry activity to upload the legacy data pertaining to Planning, Budget, accounts in the GPs and Municipalities, It is proposed to engage the locally trained youth for this activity by the LSGIs concerned and hence the competitive selection will be restricted to the locality. Selection will be on the basis of education, knowledge and skills on a competitive basis. Preference will be given to identify suitable the candidates from the local youth trained under Akshaya program and women drawn from Self Help Groups under the Kudambashree Program. All such selection will be carried out on a competitive basis where in minimum of 3 persons resume will be compared and best suited selected. All documentation related to the selection will be maintained at appropriate levels for review, if needed.
4. a. Consultancy Assignments with Selection Methods and Time Schedule
Sl. No / Consulting Services / Type / 2010 -12 (US$'000) / Estimated Cost in INR '000 / Selection Method / Review by Bank (Prior/ Post) / Expected Proposal Submission/advt. Date / Comments /I / GIFT
1 / Consultants - DAC Cell* / (Individuals) / 200 / 8800 / Competitive basis / Post / Completed / Competitive Selection each from a minimum of 3 qualified candidates
2 / Consultants for various studies / (Individuals) / 200 / 8800 / Post / new proposals to be submitted from DAC
II / KILA-SIRD
3 / Support for development of Statutory Audit Manual / (Individuals) / 15 / 660 / Competitive basis / 01-06-2013 / Competitive Selection each from a minimum of 3 qualified candidates
4 / Support to KILA/SIRD for development of Toolkits for Performance Assessment, Audits, ESMF, DPR) / (Individuals) / 60 / 2640 / Post / 15-06-2013
5 / Development of Grievance Redrressal Mechanism / (Individuals) / 15 / 660 / Post / 01-06-2013
6 / Development of Office Management Manual / (Individuals) / 11 / 484 / Post / 01-06-2013
7 / Development of Admin. Mgt. Manual for Transferred institutions / (Individuals) / 11 / 484 / Post / 01-06-2013
8 / Support to KILA for design of ESMF training including ToT / (Individuals) / 5 / 220 / Post / Kept pending
9 / Support to KILA design course on budget and planning public report Manual / (Individuals) / 5 / 220 / 01-06-2013
10 / Support to SIRD for design social audit training / (Individuals) / 5 / 220 / Procurement completed
11 / Support to KILA for design for ToT on Procurement systems, Financial Management & Accountability / (Individuals) / 5 / 220 / Competitive basis / Post / 01-06-2013
12 / Support for LSG Project Orientation / (Individuals) / 3 / 132 / Completed
13 / Expansion of Help Desk / (Individuals) / 120 / 5280 / Post / 01-06-2013
14 / Additional Faculty for (FM/Accts/Social) (intermittent)* / (Individuals) / 160 / 7040 / Post / Interview over
15 / Consulting services (PRA/Gender Budget) (intermittent)** / (Individuals) / 80 / 3520 / Post / 01-07-2013
16 / Monitoring & Evaluation of Capacity building / 0
- M&E specialist / (Individuals) / 44 / 1936 / Post / 15-06-2013
- Consultant Services** / (Individuals) / 135 / 5940 / Post / 15-06-2013
III / PMU / Competitive basis
17 / PMU core Consultant-specialists ** / (Individuals) / 116 / 5104 / Post / Procurement completed / Competitive Selection from a minimum of 3 qualified candidates
18 / Data Entry services ( legacy data)* / (Individuals) / 720 / 31680 / Post / 15-07-2013
19 / Expansion of IKM's Technical support to roll out Sulekha & Sankhya Softwares / (Individuals) / 5120 / 225280 / Post / Procurement Completed
20 / Support for preparation of Budget Manual, Planning Manual, Finance Management, Asset Management Manuals and Public Works & Maintenance Manual(combination of International and Domestic Consultants) / Firm/individuals / 300 / 13200 / QCBS / Post / 15-06-2013 / KILA seeks to do it as individual consultancies. Decision pending with Govt.
21 / Project Performance Assessment / Firms / 660 / 29040 / QCBS / Prior / Procurement of Lead firm completed. That of Assessment firms underway
22 / LSG Service Delivery Survey State (Baseline) / Firm / 109 / 4778 / QCBS / Post / Procurement completed
23 / Capacity Building Evaluation / Firm / 455 / 20033 / QCBS / Prior / 05-12-2013
24 / LSG Service Delivery Technical Evaluation / Firm / 568 / 24988 / QCBS / Prior / 01-11-2013
25 / State wide Capacity development assessment, Capacity Development, Strategy Formulation & Review / Firms / 300 / 13200 / QCBS / Prior / EoIs Received decision pending with Govt. whether further action is to be pesued by PMU or by KILA
26 / Development of Pedagogy skills of faculty members / (Firm/ University) / 352 / 15488 / QCBS / Prior / ToRs pending with WB
* Individuals as detailed in para 4 above.
** Individual contracts may not exceed $50,000)
IV. Implementing Agency: Originally KILA however PMU took over based on urgency of requirement with WB consent.
Following are the training and capacity building activities for procurement proposed to be taken up during the plan period:
No. / Expected outcome /Activity Description / Estimated Cost In INR / Estimated Duration / Start Date / Comments
1 / Training and Capacity building of LSG staff on the new Procurement Guidelines for Goods and Services and Consolidated Work Rules / 9,00,000 / 1 day in each of the 14 districts / October to November 2012 / Training programs were carried out in all 14 Districts covering all the Panchayats and Municipalities in the State directly by PMU.
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Ajit Kumar I.A.S
Project Director
KLGDP,