Kentucky ACE Network for Women in Higher Education (KANWHE)

Advisory Board Members and Institutional Representatives

Conference CallMeeting

April 22, 2016 10:00 am to 11:00 am EST

Minutes

  1. Welcome and roll-call

Sonja called the meeting to order and Janet took the roll call.

Those on the conference call included: Rosemary Allen – Georgetown; Penny Cox, Sonja Feist-Price. Bessie Guerrant, G.T. Lineberry, Angie Martin, and Hollie Swanson – UK; Janet McCoy – MoSU; Sarah Thomas Baldwin – Asbury; Lee Nimocks – CPE; Sara Zeigler – EKU; Renae Duncan – MuSU; Samantha Langley – NKU; Laura Bryan – Transylvania; Tracy Eells – UofL; Roya Attar – Upike.

  1. Results from motions

Sonja provided an update on the motions below. Both were approved via an email vote.

  • KANWHE should adopt the proposed very low “Introductory Membership Fee” that covers April 1 – June 30, 2016 (See attached Membership form). Each institution should have at least one representativeattend the June 3rd workshop. The registration fee is $50 per person.

VOTE: 10 Institutions voted. They were all in favor of the motion.

  • KANWHE should elect Dr. Laura Bryan as Vice-Chair/Chair Elect

VOTE: 10 Institutions voted. 9 Institutions in favor of this motion, 1 institution abstained.

  1. Workshop Update

Sonja provided an update on the workshop planning process and the floor was opened for discussion.

  • Theme: Moving the Needle for Women in Higher Education

Date: June 3, 2016Time: 9:30 a.m. to 3 p.m. EST

Location: Georgetown College Conference Center

Confirmed the target audience for the afternoon strategic planning session is Advisory Board members, Institutional Representatives, and backup Institutional Representatives. It was noted, Presidents and/or Provosts need to be contacted if their institution currently is not represented.

It was decided by consensus, the keynote address and a networking lunch would be open to others and Institutional Representatives were encouraged to promote the workshop on their campuses.

Sonja reported the keynote speaker, Dr. Kim Bobby (Director of the Inclusive Excellence Group of ACE), prefers to make her own reservations and the date is set on her calendar.Transylvania University confirmed, they will be covering Dr. Bobby’s hotel accommodations.

ACTION ITEMS: Sonja will confirm how many hotel nights are needed. Laura will follow up and make the hotel reservation. Sonja will work with Kim on transportation from the airport to the hotel then the hotel to the Georgetown Conference Center.

After some discussion, suggestions for the workshop included:

  1. Be intentional about seating to mix people up—try to avoid having participants sit with others from their own campus.
  1. Have a targeted discussion, perhaps using cards with words/phrases or photos to trigger conversation. Ask the question, “What does this card mean about women in higher education?” It was also suggested there be an activity at lunch to support conversation at lunch. ACTION ITEM: UofL rep will check to see if the photos of bridges are available to trigger the suggested discussions and/or conversations.
  1. Spokesperson from each campus will talk about what is being done at their institution to support women in higher education during Item IV/Strategic Planning of the workshop agenda. During this segment, there will also be reports about exemplary programs around the country—such as Michigan.
  1. The Status of Women in Higher Ed. in Kentucky

Lee Nimocks agreed to work with the keynote speaker regarding the status of women in higher education in the state. This data, along with questions Laura and Sonja developed, will be critical at the strategic planning meeting in the afternoon. For questions, see the handout Sonja emailed prior to the meeting.

  1. Workshop Agenda Draft (See attached) see revised agenda

ACTION ITEM: The workshop agenda sent before the meeting will need to be revised to reflect the decisions made during the conference call. Namely, the starting and ending times for the strategic planning session must be adjusted to accommodate the inclusion of additional participants for Dr. Bobby’s presentation and the networking lunch. Namely, the opening session will be at 9:30 a.m. – 1:30 p.m. with the strategic planning session at 1:30 – 4:30 p.m.

  1. Workshop registration (

After some discussion, by consensus it was agreed the registration deadlines are:

May 20 – soft deadlineMay 26—hard deadline

  1. Registration Process for Workshop
  • There will be a flyer with a link
  • ACTION ITEMS: (1) Sonja will contact Murray and WKU specifically to encourage their involvement. (2) Laura will reach out to the independents since a personal touch is important, including Gary Cox, Executive Director at AIKCU. (3) Sonja will reach out to the new commissioner at the KY Commission on Women and will provide a report at the next meeting.
  1. Collection of Introductory Membership Fee
  • Goal is to accept at many methods of payment methods as possible—including credit cards. Bessie and Sonja reported the credit card process is still being figured out.
  • Institutions are encouraged to pay the reduced introductory fee for 2015-2016 ASAP. Fees for 2016-2017 will be due on July 1. It was noted some institutions will need invoices to pay these registration fees. ACTION ITEM: Sonja and Bessie will work on invoices.
  • The possibility of offering a half-year registration fee for the 2016-2017 cycle was discussed. AAUW uses this strategy, calling it a “special offer,” in order to boost participation and paid memberships in the last six months of each 12-month registration cycle.
  1. Next Meeting: Thursday, May 12 at 10:00 a.m. via conference call
  1. Meeting Adjourned