KENDRIYA VIDYALAYA SANGATHAN
18 Institutional Area,
Shaheed Jeet Singh Marg,
New Delhi-110001
TENDER FOR PRINTING WORKS
NOTICE INVITING TENDERS (NIT) FOR PRINTING WORK OF KVS FOR 2017-18
Kendriya Vidyalaya Sangathan is an Autonomous body of Ministry of human Resource Development funded by Government of India. The Sangathan intends to empanel the printers for printing work of Student PHYSICAL HEALTH AND FITNESS PROFILE CARD for the 25 Regional Offices of KVS functioning in i) Ahmedabad ii) Agra iii) Bhubaneshwar iv) Bangalore v) Bhopal vi) Chandigarh vii) Chennai viii) Dehradun ix) Delhi x) Ernakulam xi) Guwahati xii) Hyderabad xiii) Jammu xiv) Jabalpur xv) Jaipur xvi) Kolkata xvii) Mumbai xviii) Patna xix) Raipur xx) Ranchi xxi) Gurgaon xxii) Silchar xxiii) Tinsukia xxiv Varanasi xxv) Lucknow, which is to be distributed at concerned Regional Offices.
Interested Printers may obtain the tender document from Room No. 202, Kendriya Vidyalaya Sangathan, 18, Institutional Area, Shaheed Jeet Singh Marg, New Delhi 110016 on any working day from 12.01.2018 to 01.02.2018 upto 17.00 AM. It can also be downloaded from KVS website (www.kvsangathan.nic.in) .
Sd/
Joint Commissioner (Acad.)
PART –I
NOTICE INVITING TENDER AND
TERMS & CONDITIONS
Sealed tenders are invited in Two Bid format (Technical and Financial bid) on per page basis for finalization of rate contract for the printing of Student PHYSICAL HEALTH AND FITNESS PROFILE CARD/any other printing material, from the agencies specialized in printing works. The firms/agencies are also required to carry adequate financial status with an annual turnover of Rs 200 lakhs for each of the last two years(2015-16 & 2016-17) as per audited financial statements and a solvency status of Rs 50 Lacs issued by their bankers on or after 01.01.2018. Technical & Financial bids to be submitted in separate sealed envelopes “A” and “B”.
As per the tender document there shall be two types of bids namely Technical bid and Commercial bid. The technical bid and commercial bid should be sent in separate sealed envelopes marked as “A” and “B” respectively addressed to the Joint Commissioner, (Acad), Kendriya Vidyalaya Sangathan, 18, Institutional Area, Shaheed Jeet Singh Marg, New Delhi 110016. The technical bid should accompany the Earnest Money Deposit of Rs 5,00,000/- (Rs. Five Lakh only) in the form of account payee demand draft/banker’s cheque of any scheduled bank in favour of ““KVS SPORTS CONTROL BOARD FUND” payable at New Delhi” or through RTGS/NEFT in A/c No 405039846, IFSC code IDIB000M089. The tenders containing technical bid and commercial bid in separate envelopes as above should be put and sealed in an outer cover (bigger envelope) super-scribed as “Tender for printing of STUDENT PHYSICAL HEALTH AND FITNESS PROFILE CARD” due on 01.02.2018 at 1700 hrs and addressed to Joint Commissioner (Acad.), Kendriya Vidyalaya Sangathan, 18, Institutional Area, Shaheed Jeet Singh Marg, New Delhi 110016. The tenders will be received upto 1700 hrs. on 01.02.2018. The tender received after stipulated date and time shall not be considered and liable to be rejected summarily.
The technical bids in envelop “A” will be opened on 02.02.2018 at 1000 hrs in the presence of the representative/s of the bidders, who wish to be present (with proper photo identity duly authenticated by the firm), in Dronacharya kaksh, Kendriya Vidyalaya Sangathan, 18, Institutional Area, Shaheed Jeet Singh Marg, New Delhi 110016. The tenders not conforming to the requirements mentioned above and as laid down in the terms and conditions or not accompanied by earnest money are liable to be rejected summarily. All pages of the tender should be signed by the bidder with seal. The technical and commercial bids shall be duly filled in and submitted in original. The writing should be clear and legible. Where figures are furnished, the same are to be written in words also within brackets. All columns in the tender documents should be filled up. Attach Separate sheets wherever necessary.
Sl No / Particulars1 / Description of work / Printing and supply of Student PHYSICAL HEALTH AND FITNESS PROFILE CARD
2 / Volume of work / Estimated Qty- 10-12 Lacs numbers of cards consisting of upto 16-20 pages
3 / Owner / Kendriya Vidyalaya Sangathan, New Delhi
4 / Bid Security / Rs.5,00,000/- (Rs. Five lakh only) drawn in favour of “KVS SPORTS CONTROL BOARD FUND” payable at New Delhi” or through RTGS/NEFT in A/c No 405039846, IFSC code IDIB000M089
5 / Time of Completion / 7 to 10 days from the date of placing the supply order
6 / Performance Security Deposit / 5% of the contract value
7 / Schedule of submission of tender / Up to 1700 hrs on 01.02.2018
8 / Date & time of opening / 1000 hrs on 02.02.2018
9 / Place of opening / Dronacharya Kaksh, Kendriya Vidyalaya Sangathan, 18, Institutional Area, Shaheed Jeet Singh Marg, New Delhi 110016.
Submission of sealed envelope of tender containing Technical and Commercial Bid will be as follows:
Part-I NIT and Terms and Conditions- To be submitted by the bidder with the technical bid after signing each and every page indicating the acceptance of all the terms & conditions.
Part-II Technical Bid - To be submitted in original completed in all respect alongwith Documents to be attached after duly self-attested.
Part-III Commercial Bid Forms- To be submitted in original as completed in all respect.
(a) The Terms and Conditions as prescribed in Part –I and Technical bid in Part-II of the tender document should be filled in original and should be sealed in a separate envelope “A”. The Technical Bid should be super scribed as “Technical Bid-Envelope A” .
b) The commercial bid as prescribed in Part-III of the tender document should be filled in original and sealed in a separate envelope “B”. The commercial bid envelop be super scribed as “Commercial Bid- Envelope “B”.
c) The tender comprising the technical and commercial bid should be signed by all the partners in case of partnership firm and by Managing Director or Director or Secretary authorized by the resolution of Board of Directors, in case of private/public limited firm.
d) The bid must be unconditional and in the format given in the tender document. Both the envelopes carrying (i) Technical Bid - Envelop A (ii) Commercial Bid -Envelope B should then be put in a single outer bigger envelope, sealed and addressed to the Joint Commissioner (Acad.), Kendriya Vidyalaya Sangathan, 18, Institutional Area, Shaheed Jeet Singh Marg, New Delhi 110016 and superscribed Tender for printing and delivery STUDENT PHYSICAL HEALTH AND FITNESS PROFILE CARD .
TERMS & CONDITIONS
1. This document states the complete information of date of submission & opening of tenders, period allowed for the work etc.
2. The tenderers shall be deemed to have studied the items, specifications and details of the supplies to be made within the time schedule attached and to have acquainted himself/ themselves with the conditions attached. The bidders/their representatives are permitted to be present at the time of the opening of the tenders.
3. The tenderer shall quote rates inclusive of all taxes etc as applicable, whatsoever. The rates have to be FOR to the respective 25 Regional offices located at i) Ahmedabad ii) Agra iii) Bhubaneshwar iv) Bangalore v) Bhopal vi) Chandigarh vii) Chennai viii) Dehradun ix) Delhi x) Ernakulam xi) Guwahati xii) Hyderabad xiii) Jammu xiv) Jabalpur xv) Jaipur xvi) Kolkata xvii) Mumbai xviii) Patna xix) Raipur xx) Ranchi xxi) Gurgaon xxii) Silchar xxiii) Tinsukia xxiv Varanasi xxv) Lucknow, which is to be distributed at concerned Regional Offices.
4. Rates quoted should include Binding, Stitching, Transportation, Freight and all kinds of taxes, GST, Octroi, etc. Separate mention for these activities of Binding, Stitching, Transportation, Freight and taxes, GST, Octroi etc, will not be accepted. Incomplete / Conditional tenders are liable to be summarily rejected. However, the undersigned reserves the right to decide on such a matter in the interest of the Sangathan, if felt necessary.
5. The rates are to be quoted in Indian Rupees only. The bidder shall quote the prices both in words in figures. In case of difference in words in figures, the rates offered in words shall prevail for consideration.
5. The rates quoted by the contractor shall hold good and valid for initially one year. No amendment in the rate except increase in the rates of GST during the period of execution of the contract will be accepted.
6. There should not be any overwriting or corrections in the tenders. If the figure is required to be amended, it should be neatly scored out, the revised figure written above and the same attested with signature and date; otherwise their tender will be liable for rejection.
7. The sample of the PAPER to be used is required to be submitted with tender duly stamped with SEAL of the firm. The paper of the finished book may be got tested, if felt necessary. If the paper is not found as per specifications in the finished product, the supplier shall be penalised by either rejecting the whole lot of the material or penalty of proportionate cost, as may be decided by the undersigned while reserving all the rights in this regard, further without prejudice to blacklist the supplier accordingly, if deemed fit.
8. In the event of acceptance of the quotation and placing of the order for purchase, the articles ordered may be subjected to an inspection by the undersigned or representatives and are liable to be rejected if the articles supplied are not according to the approved samples or do not confirm to the specifications prescribed.
9. The printer should have at least one single colour & one 4- Colour offset machine, in-house Plate making, stitching & Binding unit. The printing facilities of the firm may be subjected to physical inspection by the team authorized by Kendriya Vidyalaya Sangathan, if required. The firm owning web printing machines will be treated advantageous for speedy completion of works, if other conditions are same. As such, the facility layout may be attached.
10. The bidder must have the sufficient experience in the job of designing & printing of similar work. At least 4 (Four) copies of work orders of Rs. 20 Lakhs each or 2 (Two) copies of single work order of Rs 40 lakhs during the last two years (2015-16 & 2016-17) from Central/State Govt./PSUs/reputed organisation be attached. However, given the credentials of the bidder, the undersigned reserves the right of any discretion in this regard.
11. If the supplier fails to supply any quantity of materials within the time stipulated in the supply order, the undersigned will be at liberty to cancel the order and procure the materials from other sources and the EMD amount shall stand forfeited. In case of partial supplies, a penalty @ 0.5% of the balance value shall be deductible for first 15 days and 1% of total value till one month. In case of delivery beyond 1 month, no delivery may be taken by the undersigned and the transaction may stand cancelled and shall entail forfeiture of performance security. However, in case of delay on account of unavoidable and beyond control circumstances of the supplier, necessary permission will be taken from the Competent Authority for extension of the time limits.
12. It would not be binding upon the authority to accept the lowest tender. The authority reserves the right to accept the tender in whole or in part, as may be decided. Any dispute shall be subject to the jurisdiction of appropriate Hon'ble Courts of the respective Regional Office.
13. Bid Security :
(a) The Bid Security of Rs 5,00,000/- (Rs.Five Lakh only), will be deposited by the tenderer through bank DD / Pay order drawn in favour of the “KVS SPORTS CONTROL BOARD FUND” payable at New Delhi” or through RTGS/NEFT in A/c No 405039846, IFSC code IDIB000M089. The tenders without enclosing Bid Security will be rejected summarily. The quotations without Bid Security, will not be accepted in accordance with Article 182.1 of the Accounts code of KVS. However, exemptions from EMD as per GFR provisions will be entertained.
(b) The Bid Security of those firms whose tenders are not approved will be refunded. However, no interest will be payable by Kendriya Vidyalaya Sangathan.
(c ) Performance Security Deposit : The successful bidders will have to deposit the performance security at the rate of 5% of estimated value within a weeks time from the date of the award of the contract and should be valid up 60 days after the date of completion of contract. The amount of Bid Security will be refunded on receipt of performance Security. If the accepted bidder fails to remit the Performance security within prescribed time, the Bid Security remitted by him will be forfeited and his bid may be held void. The performance security will be released only after the successful completion and final payment of the job. The deposit is liable to be forfeited, if during the period of contract, the services are found to be unsatisfactory in any respect and/or if any of the condition of the contract is contravened/breached, an/or towards any damage caused due to negligence of the contractor or his employees. This forfeiture will be in addition to any action by Kendriya Vidyalaya Sangathan that the contracting firm may invite upon themselves due to any of the reasons specified above.
14. Evaluation of Bid:- Kendriya Vidyalaya Sangathan reserves all the rights for placing the orders for STUDENT PHYSICAL HEALTH AND FITNESS PROFILE CARD to any reliable supplier at the L1 rates quoted by any other bidder, if deemed fit, in the interest of the organization. Further, in order to have prompt delivery of the booklet of cards, the supply orders may be bifurcated into more than a printer, at L1 rates quoted by the lowest bidder. The bidder shall be deemed to have agreed to the condition. The competent authority has the right to decide such bifurcation, as deemed fit.