KENDRIYA VIDYALAYA, NO. 2 AGRA CANTT ( UP)

F. No. Quotation/ KV-2 Agra/2017-18/ Date: 10.01.2018

Quotation for online UPS

  1. Sealed Quotation for the supply of the articles shown in the attached statement is invited by the undersigned up to 2 PM on 30.01.2018. Quotations should be sent under strong sealed cover marked as Quotation for online UPS for the session 2018-19 and not by same. The quotation will be opened in the office of the undersigned at 2.30 PM on 30.01.2018. (Date).
  2. The quotation shall be submitted according to the terms and conditions specified in paragraphs 3 to 15 unless specified otherwise in the quotation it shall be construed that the terms and conditions stipulated hereunder have been agreed to.
  3. The rate should be F.O.R and should include excise duty, sales tax, freight charges, any other taxes, freight etc.; which has been expressly stipulated in the quotation in the event of acceptance of the quotation.
  4. There should not be any overwriting or correction in the quotation. If a figure is to be amended it should be neatly scored out. The revised figure written above and the same attested with full signature and date, In the absence of attested signature the quotation is liable to be rejected.
  5. The undersigned does not bind himself to accept the lowest quotation and reserves the right to accept the quotation in whole or in part i.e. with respect to all articles mentioned in the attached statement or in respect of any one or more than one articles specified in the attached statement as he may decide.
  6. On acceptance of the quotation it will become a contract and the supplier shall be bound be the terms and conditions of the quotation.
  7. The bid shall be submitted along with EMD for Rs. 10,000/- by bank draft or bank guarantee in favour of Principal , Kendriya Vidyalaya No.2, Agra VVN Account payable at Agra. The EMD will be returned in case of unsuccessful bidders within 90 dys from the date of opening of the tenders. Quotations without EMD shall be rejected.
  8. Evaluation of quotations:-The Purchaser will evaluate and compare the quotations determined to be substantially responsive, i.e. which are:

a) Properly signed, and

b) Conform to the terms and conditions and specifications.

The evaluation would be done items wise. The items/services for which no rates have been quoted would be treated as zero. The contractor shall keep in mind that the rates quoted shall be competitive and do not in any manner whatsoever compromise with the quality of items and services to be provided by him as per the terms and conditions. K.V. No.2, Agra will award the contract to the responsive bidder whose total cost for all the items put together is the lowest. However, this does not restrict the purchaser from imposing any further conditions before awarding the contract.

  1. Award of contract:

a) The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest price.

b) The bidder whose bid is accepted will be notified of the award of the contract by the Office prior to expiration of the quotation validity period.

c) The Notification of Award shall clearly specify any change in the unit price or any other terms and conditions accepted.

d) Normal commercial warranty/guarantee shall be applicable to the supplied goods/services.

e) Payment shall be made within 15 days after the supply/works is completed.

f) Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

g) The successful bidder has to deposit performance security @ 5 % of the total value of the contract in favour of “ Principal Kendriya Vidyalaya No.2 Agra Cantt VVN Account” payable at Agra I the form of DD/Bank Guarantee, at the time of award of contract. The EMD of Rs. 10000/- will be adjusted against the security deposit amount, if paid by DD/Bank Guarantee.

  1. If the contractor fails to supply the articles within the date stipulated , the undersigned shall be at liberty to purchase the articles from the market to get rest of the contract completed by any other person or firm and the difference of price, if any shall be deducted from the earnest money, Security deposit & in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.
  2. The quantity articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason. In case and order for any articles is placed for quantity 1000 or more one sample shall be retained by the school and no cost will he paid for the same.
  3. Prior to acceptance of the quotation, the undersigned reserves the right to call for sample or demonstration and the contractor shall be liable to supply the sample or give the demonstration free of cost.
  4. In the event of acceptance of the quotation and placing of the order for purchase the articles ordered for would be subjected to an inspection by the undersigned or his representative and are liable to be rejected if the articles supplied are not according to approved samples or do not confirm to the specifications prescribed.
  5. The rate quoted by the contractor shall be valid up to 31.03.2019 No amendment in the rate except on account of increase in the rate of Tax during the period of execution of the contract, will be accepted.
  6. The Security deposit shall be retained by the Vidyalaya for a period of six months from the date of completion of suppliers as a safeguard against any defect appearing in the articles supplied within this period.
  7. Quotations which do not comply with the above conditions are liable to be rejected.
  8. These instructions to tenders are to be signed by the contractors and returned with the tender.

(SUDHAKARAN P.V.)

Principal

All the above conditions are accepted by me/us

Signature of the Tenderer

With seal of the firm

Date:______

KENDRIYA VIDYALAYA

No.2, Agra Cantt ( UP)

Quotation for Online UPS

  1. Name and Address of the Firm: ______

______

  1. Registration No.______
  2. PAN No. of Firm______
  3. We agree to abide by all the conditions mentioned in tender notice issued by Vidyalaya and also further conditions of the said tender given in the attached sheet.

S. No. / Name of the Articles with Specifications / Brand / Rate / GST
1. / 5 KVA Online UPS Non-Isolation 28 AH Battery Exide ( 16 pcs) With 2 Hrs. Backup time on full load with
(stand +Rack + Installations) / Numeric
2. / 5 KVA Online UPS Non-Isolation 28 AH Battery Exide ( 16 pcs) With 2 Hrs. Backup time on full load with
(stand +Rack + Installations) / APS
3. / 5 KVA Online UPS Non-Isolation 28 AH Battery Exide ( 16 pcs) With 2 Hrs. Backup time on full load with
(stand +Rack + Installations) / EMERSON

Note:- 1. Rates will be valid for one year.

2. Rates will be FOR KV No.2Agra Cantt.

Signature of the Firm with seal

Date:______

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