(EVENT/ACTIVITY NAME)

(EVENT/ACTIVITY DATE)

(VENUE)

(ORGANIZER)

(CO-ORGANIZER)

EXECUTIVE SUMMARY

(EVENT/ACTIVITY NAME)

(CLUB/SOCIETY)

Event/Activity Name
Date
Time
Venue
Objectives / 1.
2.
3.
4.
Organizer
Co-organizer (if any)
Participation
Estimated Expenditure / RM

1.0Purpose

1.1To request for the approval from Student Service Department to organize (Event/Activity Name)

1.2To request for facilities and equipment support from Student Service Department and KDU University College Penang

1.3To apply for financial assistance from Student Service Department

1.4To request for approval to conduct promotional activity such as;

1.4.1To open promotion and tickets selling booth

1.4.2To place posters around campus

1.4.3To request for promotion in KDU Facebook Page

1.4.4…………..

1.4.5……………

1.4.6…………

2.0Introduction

KDU Clubs and Societies Week 2016 is an event organized by all clubs and societies registered with Student Service Department. This event is to create a platform for all the clubs and societies to be united and communicate. It also provides opportunity to all students to have the student experience and learn more about the clubs and societies in the university college. Students also have opportunity to showcase their talent throughout the event.

This event also;

2.1Open to all students in KDU University College Penang

2.2Will have the registration counter for all the clubs & societies to recruit members

2.3Performance by clubs and societies

2.4……….

2.5………

3.0Objective

3.1…

3.2…

(Objectives must be in accordance with the club/society objectives and will gives positive impact to the club/society, KDU University College and public)

4.0Theme (if any)

5.0Organizer

Clubs & Societies

Student Council

6.0Co-Organizer (if any)

7.0Date & Time

Date: …

Time: …

8.0Venue

(Venue)

9.0VIP

9.1Opening Ceremony

Prof. Khong Yoon Long

Vice Chancellor

9.2Closing Ceremony

Assoc. Pro. Dr. Hon Wei Min

Deputy Vice Chancellor- Academic

10.0Speakers/Panel/Presenters/ Facilitators/ Coaches/ Vendors

(If the Event/Activity involves any of the party above, attached External Parties Information)

11.0Target Participant

Students: 200

Organizing Committee: 20

12.0Organizing Committee

Name / Position / Student Id. / Contact Number

13.0Event Itinerary

Proposed Time / Proposed Activity

14.0Proposed Budget

No. / Description / Budget / Remarks
Quantity / Per Unit
A / INCOME
B / EXPENSES
i)Variable Costs
xxxxx
xxxxx
ii)Fixed Costs
xxxxx
xxxxx
iii)Others
Total Fixed Cost
Total Cost
Profit/Loss

15.0Conclusion

______

16.0Verification

Prepared byVerified byApproved by

………………………………………….…………………….

Name:Name:Name:

Position: Position:Position: Advisor

SSD-C&S-14

2016_03_16