KANSAS SECTION ASABE

ANNUAL BUSINESS MEETING MINUTES

August 28, 2009

Manhattan, KS

Members Present (27)

M. Alam, E. Brokesh, G. Clark,C. Cowley, R. Davis, M. Eilert, J. Harner, M. Herron, L. Hess, L. Jensen, J. Koelliker, T. Kolb, R. Maghirang, D. Maier, H. Manges, F. Mercurio, J. Murphy, J. Ourada,D. Rogers, L. Sample,D. Snethen, J. Steichen, D. Turner,D. Wang, X. Wu, W. Yuan, N. Zhang

Student Members Present (20):

O. Aguilar, J. Boac,H. Bonifacio, R. Burns, J. Dvorak, H. Gonzales,L. Guo, W. Han, C. Leiker, N. Li, P. Li, L. Pena,E. Razote, S. Shultz, K. Theerarattananoon, M. Traboulsi, X. Wang, F. Xu, S Yan, H. Zhang

Speakers (2): Ron Madl and Richard Nelson (M. Herron was also a speaker)

The 40th Annual Kansas Section ASABE Business Meeting was called to order at approximately11:00 am by Chair Craig Cowley at the KSU Alumni center at KansasStateUniversity, Manhattan,KS.

After distribution of 2008 minutes to members, Bob Davis moved and Troy Kolb seconded a motion to approve the minutes of the previous meeting. The motion passed.

Announcements

None.

Committee Reports

Treasurer’s Report

Kansas Section ASABE

129 Seaton Hall, Manhattan, KS66506-2906Page 1 of 6

ANNUA

L BUSINESS MEETING MINUTES – 2009

Danny Rogers presented the Fiscal Year 2009 Treasurer’s Report as shown below. Jim Koelliker moved and Donghai Wang seconded a motion to accept the treasurer’s Report. The motion passed.

Final Financial Report for FY2009: Checking Account at Sunflower Bank

Initial Balance July1, 2008: $1697.86

Income:

2009Kansas Section Dues from ASABE and

Rebates on 2009 KS Section Dues from ASABE $1360.00

Registration Fees – 2008 Meeting $540.00

Total Income $1900.00

Expenditures:

2008 Kansas Section Award Plaques and Pins 122.32+ 144.00 ($266.32)

Room Rental Fee - 2008 Meeting ($386.46)

Student Support-BAE Fountain Wars Design Team ($350.00)

Student Support-BAE Robotics Design Team ($350.00)

Student Support-BAE ¼-Scale Tractor Design Team ($350.00)

KSU Foundation (Supplement to Scholarship Account) ($500.00)

Total Expenditures ($2202.78)

Totals:

Internal Scholarship Endowment Fund $0.00

General Fund $1539.08

Final Balance June 30, 2009 $1539.08

Web Site Committee Report

Danny Rogers gave the Web Site Committee report. The current Kansas Section Web Site is available via the BAE homepage. It needs to be updated with the information from 2006 through current year. He indicated he had the records up to the meeting ready for the site. It had not been updated last year due to work on the new BAE site but will update it. ASABE needs to be contacted to get the site linked to the national site.

Scholarship Committee

Danny Rogers reported that there would be insufficient funds from the foundation account to award two $500 scholarships and he had transferred $500 to the expendable fund portion of the account, although approximately $100 more would be needed to get to the $1000 level. In 2009, a $500 scholarship was awarded to BSE student Kevin Urban.

Kansas Section Awards

Chair Craig Cowley presented the following members with membership pins. Members with 25 years of service: Thomas Berry, Craig Pecenka, and Gary Clark; Members with 40 years of service: Robert Davis, Kenneth Oliver, and Richard Wenstorm. Richard Parks received a 50 year pin and William Johnson a 60 year pin. Naiqian Zhang was named the Kansas Section Member of the Year and Audrey Alexander was named the Young member of the Year. Craig Cowley also received a plaque for his service as Kansas Section Chair.

OLD BUSINESS

No old business items were brought before the membership.

NEW BUSINESS

Support for BAE Student Design Teams and Kansas Section Scholarships

Section finances were reviewed, including discussion of the potential amount of ASABE rebates to the section. The general census was to maintain the scholarship awards at least at the $500 amount. Dan Rogers moved and Maynard Herron seconded a motion to award two $500 student scholarships with funds being transferred from the general fund to supplement the scholarships as needed. The motion carried. A motion to support the three BAE student design was made and seconded by Maynard Herron. The motion was to direct the treasurer to review the Kansas Section checking balance on or around April 1, 2010 (after ASABE dues and rebates) and equally split any of the balance in excess of $1500 between the three design teams. (Note: Previous directive is to maintain a $1500 reserve at end of fiscal year. Funds in excess of $1500 are added to the Foundation Scholarship account.)

Nominations and Elections

The nomination committee did not have a candidate for the second vice chair/secretary position and no nominations were made from the floor. Dan Rogers moved and Troy Kolb seconded a motion to cast a unanimous ballot for the current positions and authorize the executive committee to fill any officer or committee positions by executive committee appointment. Motion carried

Future Meetings

Troy Kolb will be the program chair next year with the meeting likely to be held in Hiawatha in the September/October time frame. The date and time will be announced later.

Adjournment

Donghai Wangis the incoming Chair. The meeting was adjourned at approximately 11:45 to begin the campus tours and later presentation.

Respectfully submitted,

Danny H. Rogers

Kansas Section Treasurer

Kansas Section ASABE

Officers for July 1, 2009 – June 30, 2010

COMMITTEE

/ MEMBER / TERM ENDS
Executive Committee
Past Chair / Naiqian Zhang / 06/30/10
Chair / Craig Cowley / Rotate
1st Vice Chair / Donghai Wang / Rotate
2nd Vice Chair /
Troy Kolb
/ Rotate
Secretary/Treasurer / Danny Rogers / 06/30/10
Nominating Committee
Chair (Art. VI, Sec 1e) / Naiqian Zhang(Past Chair) / 06/30/10
______
______
Public Relations
Chair (Art. Vi, Sec 1g) / Troy Kolb / 06/30/10
Others by appointment / Dan Rogers
Program
Chair (Art. VI, Sec 1f) / Donghai Wang / 06/30/10
Others by appointment
Awards, Section Member of the Year (MOY) & Young Member of the Year(YMOY)
Chair (Art. VI, Sec 1a) / MOY 2007 – Bob Davis / 06/30/10
Last Two Years’ Recipients / YMOY 2007 – Jim Schmidt / 06/30/10
MOY 2008–_________ / 06/30/11
YMOY 2008–_________ / 06/30/11
Awards, Recognition Mid Central and National ASABE
Chair (Art. VI, Sec 1b) / Naiqian Zhang(Past Chair) / 06/30/10
Gary Clark / 06/30/10
Ed Brokesh / 06/30/11
Wenqiao Yuan / 06/30/12
Membership
(Art. VI, Sec 1d) / ______ / 06/30/10
______ / 06/30/11
______ / 06/30/12
Continuing Education – Career Guidance
(Art. VI, Sec 1c) / Jim Steichen / 06/30/10
______ / 06/30/11
______ / 06/30/12
Student Section Liaisons
(Art. VI, Sec 1h appointed by Chair) / ATM – Bob Wolf / 06/30/10
BAE – Donghai Wang / 06/30/10

Kansas Section ASABE

129 Seaton Hall, Manhattan, KS66506-2906Page 1 of 6