Justify Your Attendance

Thank you for your interest in attending Rave Mobile Safety’s Annual User Summit in April in Denver, Colorado. We are incredibly excited about this year’s event and it’s shaping up to be the biggest and best Rave Summit yet with opportunities to provide critical input into Rave’s product roadmap, product-specific best practices and training sessions, discussion of the latest trends in public safety and emergency management, and, of course, networking with your peers from across the country.

Below is a template and budget worksheet for you to provide to your employer to help justify your attendance at the Rave User Summit. Feel free to copy and paste it and fill in the highlighted portions. This will outline the value that attending the Summit will provide to not only you, but also your entire organization.

Subject: Request to Attend 2018 Rave Mobile Safety User Summit

Dear[Decision Maker Name],

The 2018 Rave Mobile Safety User Summit takes place from April 16 – 18at the Grand Hyatt in downtown Denver, Colorado. The Summit offers two full days of educational training and round table discussion. It is widely regarded as the leading forum for public safety, emergency management and security professionals. Therefore, I would like to request approval to attend, as I believe it will further develop my technical knowledge of the Rave solutions that we use at [organization name], give me the opportunity to provide direct product feedback to Rave’s engineering team and build knowledge around new innovations and shared best practices.

The Rave User Summit ( offers comprehensive, cutting-edge educational sessions presented by leading industry experts. It covers a number of critical safety and emergency management issues and emerging concepts facing our organization.

If permitted to attend I’ll receive:

  • 8 hours of learning in keynote and breakout sessions. There will be approximately 20 sessions to choose from covering topics such as best practices in the delivery of emergency notifications, community engagement through public safety, enhancing 9-1-1 efficiency and emergency response, and protecting the workplace, critical infrastructure and schools.
  • 4 hours of hands-on product training. There are opportunities for me to receive training directly from Rave’s product team, as well as from my public safety and emergency management peers.
  • 1 on 1 product technical expertise. Rave’s product team and solutions architects will be available for 1 on 1 sessions to help our organization further refine and implement industry best practices through the use of our Rave solutions.
  • I’ll also be given the opportunity to understand the latest trends from industry leaders and guest speakers from major metropolitan areas, universities and the private sector.
  • Approx. 9 hours of high level networking.Throughout the course of the program, there is time dedicated to networking, plus special events, so I’ll have a chance to develop our relationships and contacts, as well as represent our organization.

Costs

The approximate investment for my attendance is as follows[complete the information as appropriate]:

Travelcosts[airfare, ground transportation, parking] / [$XXX]
Accommodation(2 or 3 nights at $239/night plus tax) / $549 - $823
Meals(continental breakfast and lunch are included x 2 days with registration) / $207
DelegatePass (for 2.5 days) / $186†
Totalcost to attend: / [$XXXX]

*Rave Mobile Safety has a specially negotiated hotel rate of $239 + tax per night at the Grand Hyatt Denver for attendees.

†This registration rate is discounted, provided I register by September 30th, 2017. The registration rate increases to $291 on October 1st, 2017 and again to $423 on February 1, 2018.

Payback: Our ROI

I believe the insights learned by attending the 2018 Rave User Summit will enhance our ability to provide for the safety and security of our community through implementation of the best practices discovered through the various sessions, keynotes and networking opportunities.

When I return from the Summit, I will compile a short presentation covering speakers presentation notes, useful product information, new contacts made and a proposal for implementing new ideas that will benefit our organization. I will also make any Summit materials available to my colleagues.

To benefit from the lowest possible registration rate, I will need to register by September 30, 2017, so I appreciate a quick response. Thank you for your consideration.

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