JUNIOR AUXILIARY OF SEARCY, ARKANSAS
CHAPTER CONSTITUTION
NATIONAL ASSOCIATION OF
JUNIOR AUXILIARIES, INC.
April 12, 1973
Chapter Incorporation Date
BYLAWS
Junior Auxiliary of Searcy, Arkansas
ARTICLE I-NAME
THE NAME OF THIS ORGANIZATION SHALL BE THE JUNIOR AUXILIARY OF Searcy, Arkansas, INCORPORATED.
ARTICLE II-PURPOSE
SECTION 1. PURPOSE
THE PURPOSE OF THIS ORGANIZATION SHALL BE TO ENCOURAGE MEMBERS TO RENDER CHARITABLE SERVICES WHICH ARE BENEFICIAL TO THE GENERAL PUBLIC, WITH PARTICULAR EMPHASIS ON CHILDREN; TO COOPERATE WITH OTHER ORGANIZATIONS PERFORMING SIMILAR SERVICES.
THIS ORGANIZATION IS ORGANIZED EXCLUSIVELY FOR CHARITABLE, EDUCATIONAL, RELIGIOUS, OR SCIENTIFIC PURPOSES WITHIN THE MEANING OF SECTION 501 (3)(C) OF THE INTERNAL REVENUE CODE.
SECTION 2. POLICIES
THE POLICIES OF THE JUNIOR AUXILIARY OF Searcy, Arkansas, SHALL BE IN HARMONY WITH THE POLICIES OF THE NATIONAL ASSOCIATION OF JUNIOR AUXILIARIES, INCORPORATED (HEREINAFTER REFERRED TO AS NAJA).
ARTICLE III-FIELD OF SERVICE
THE FIELD OF SERVICE SHALL BE the city of Searcy, Arkansas, and surrounding areas.
ARTICLE IV-MEMBERSHIP
SECTION 1. CLASSES OF MEMBERSHIP
A WOMAN WHO IS AT LEAST TWENTY-ONE YEARS OF AGE and who has been a resident for at least one year of Searcy, Arkansas, or a surrounding community in one of the following counties: White, Cleburne, or Woodruff MAY BE CONSIDERED ELIGIBLE FOR MEMBERSHIP.
THE CLASSES OF MEMBERSHIP SHALL BE AS FOLLOWS:
A. PROVISIONAL – PROVISIONAL MEMBERS ARE THOSE WHO ARE ENGAGED IN COMPLYING WITH THE REQUIERMENTS FOR ADMISSION TO ACTIVE MEMBERSHIP AND ARE NOT ELIGIBLE TO VOTE OR HOLD OFFICE. PROVISIONAL MEMBERS ARE REQUIRED TO SERVE A TERM OF SIX MONTHS AND TO COMPLETE A PROVISIONAL COURSE WITHIN THIS PERIOD. ONE EXTENSION OF SIX MONTHS MAY BE GRANTED BY THE LOCAL BOARD IN THE CASE OF A PROVISIONAL WHO, FOR UNAVOIDABLE REASONS, IS UNABLE TO COMPLETE THE COURSE WITHIN THE REQUIRED TIME. PROVISIONAL MEMBERS SHALL BE REQUIRED TO COMPLETE PROVISIONAL EDUCATION AND TRAINING IN A MANNER SATISFACTORY TO THE LOCAL BOARD AND IN ACCORDANCE WITH ASSOCIATION PROVISIONAL TRAINING MANUAL; SHALL ATTEND AT LEAST 2/3 OF THE REGULAR MEETINGS HELD BY THE CHAPTER DURING THIS PERIOD AND SHALL PAY DUES TO THE CHAPTER. ALL HOURS ACCRUED BY A PROVISIONAL SHALL BE RECORDED AS PROVISIONAL HOURS UNDER EDUCATION. A CHAPTER MEMBERSHIP CARD SHALL BE SENT TO NAJA HEADQUARTERS WITHIN THIRTY DAYS UPON ACCEPTANCE OF THE PROVISIONAL MEMBER.
B. ACTIVE - ACTIVE MEMBERS ARE THOSE WHO HAVE COMPLETED THE REQUIREMENTS FOR PROVISIONAL MEMBERSHIP AND HAVE BEEN ADMITTED TO ACTIVE MEMBERSHIP BY A TWO-THIRDS VOTE OF THE LOCAL BOARD.
THEY SHALL BE ENTITLED TO ALL THE PRIVILEGES AND RIGHTS OF MEMBERSHIP, INCLUDING THE RIGHT TO HOLD OFFICE AND TO VOTE AND ARE RESPONSIBLE FOR CARRYING OUT THE ACTIVITIES OF THE CHAPTER.
1. REQUIREMENTS:
TO MAINTAIN MEMBERSHIP IN GOOD STANDING, A MEMBER SHALL PAY DUES TO THE ASSOCIATION ANNUALLY, AND SHALL OBTAIN A MINIMUM OF TWENTY-FOUR SERVICE HOURS, eight of which must come from the Sunshine School, AND TWELVE EDUCATION HOURS PER YEAR, (seven) 7 of which must come from chapter meetings. FOR EDUCATION PURPOSES, CHAPTER MEETINGS SHALL COUNT ONE HOUR EACH. SIX CHAPTER MEETINGS MUST APPLY TOWARD THE ANNUAL EDUCATION REQUIREMENT. OTHER EDUCATION HOURS MAY BE OBTAINED FROM ADDITIONAL CHAPTER MEETINGS, ANNUAL MEETING, AREA MEETINGS, AND CHAPTER/COMMUNITY SEMINARS. Finance and administration hour requirements shall be at the discretion of the Chapter. Ten (10) finance hours are required of each member. ALL HOURS SHALL BE ACCRUED UNDER THE SUPERVISION OF AND IN A MANNER SATISFACTORY TO THE LOCAL BOARD. A member may submit a request to the local board for a leave of absence for up to one year at a time, with leaves not to exceed two consecutive years. Interim members are those who, for a one-year period, are unable to attend regularly scheduled meetings and/or are unable to perform the active membership requirements. This period may be extended, if approved by the Board.
a. Requirements – At the discretion of the local board, an active member in good standing for a minimum of eighteen months may apply in writing for interim membership. She must submit a letter to request a leave of absence before the fourth consecutive missed meeting. She shall pay dues and she shall be relieved of all other obligations to her chapter. She shall not have the right to vote, hold office, nor propose new candidates for membership. No time shall be accredited towards her eligibility for associate membership.
b. Privileges – When her interim membership terminates, she may return to active status.
2. PENALTIES:
AN ACTIVE MEMBER FAILING TO FULFILL THE YEARLY REQUIREMENTS FOR MEMBERSHIP FORFEITS THAT YEAR OF WORK ACCREDITED TOWARD ASSOCIATE MEMBERSHIP ELIGIBILITY. Any member failing to fulfill requirements of two (2) consecutive years will automatically be dropped.
3. PRIVILEGES:
a.) ANY MEMBER WHO, AFTER HAVING SERVED A MINIMUM OF FIVE ACTIVE YEARS AND HAVING PAID TO THE ASSOCIATION A TOTAL AMOUNT EQUAL TO TEN ADDITIONAL YEARS OF CURRENT ASSOCIATE DUES, SHALL BE ABSOLVED FROM FURTHER FINANCIAL OBLIGATION.
b.) AT THE DISCRETION OF THE LOCAL BOARD, A MEMBER MAY BE TEMPORARILY EXCUSED FROM ACTIVE SERVICE.
C. ASSOCIATE – ASSOCIATE MEMBERS ARE THOSE WHO, WHILE SERVING AS ACTIVE MEMBERS IN GOOD STANDING OF A PROVISIONAL OR ACTIVE JUNIOR AUXILIARY CHAPTER, HAVE ACCUMULATED A MINIMUM OF FIVE YEARS OF ACTIVE SERVICE AND WHO DESIRE TO CHANGE MEMBERSHIP CLASSIFICATION. THE MEMBER SHALL PAY ASSOCIATE DUES. AT THE DISCRETION OF THE CHAPTER, AN ASSOCIATE MEMBER MAY BE ACCORDED ASSOCIATE ACTIVE STATUS. An associate member wishing to retain the right to vote on new members may do so by participating in twenty-four (24) hours of service per year. She shall notify the chapter of her desire to change classifications, in writing, by the date of her last active meeting.
D. LIFE – LIFE MEMBERS ARE THOSE WHO, AFTER HAVING ACCUMULATED A MINIMUM OF FIVE YEARS OF ACTIVE SERVICE, HAVE PAID TO THE ASSOCIATION A TOTAL AMOUNT EQUAL TO TEN ADDITIONAL YEARS OF CURRENT ASSOCIATE DUES. AT THE DISCRETION OF THE CHAPTER, A LIFE MEMBER MAY BE ACCORDED LIFE ACTIVE STATUS.
E. SUSTAINING – SUSTAINING MEMBERS ARE THOSE PERSONS IN THE COMMUNITY WHO ARE NOT ELIGIBLE FOR ACTIVE MEMBERSHIP AND UPON WHOM THE CHAPTER DESIRES TO BESTOW AN HONORARY MEMBERSHIP DUE TO OUTSTANDING SERVICE OR FINANCIAL CONTRIBUTION TO THE CHAPTER.
F. NON-RESIDENT – ACTIVE MEMBERS IN GOOD STANDING ARE ENTITLED TO NON-RESIDENT MEMBERSHIP, WHICH IS OPEN TO THOSE WHOSE RESIDENCE IS CHANGED TO THAT OF ANOTHER COMMUNITY.
IF A NON-RESIDENT MEMBER WISHES TO COMPLETE ACTIVE OBLIGATION AND ATTAIN ASSOCIATE STATUS THE MEMBER MUST:
1. COMPELTE TWENTY-FOUR HOURS OF VOLUNTEER COMMUNITY SERVICE WITHIN THE COMMUNITY AND TWELVE EDUCATION HOURS PER REMAINING YEAR TO FULFILL THE REQUIREMENTS;
2. PAY NON-RESIDENT DUES TO CHAPTER OF RECORD;
3. REPORT SERVICE AND EDUCATION HOURS TO CHAPTER OF RECORD.
UPON ATTAINING ASSOCIATE STATUS, THE MEMBER PAYS TO THE ASSOCATION A TOTAL AMOUNT EQUAL TO TEN (10) YEARS OF ASSOCIATE DUES TO ATTAIN LIFE STATUS.
SECTION 2. ADMISSION TO MEMBERSHIP
A WOMAN WHO IS AT LEAST TWENTY-ONE YEARS OF AGE (Local Chapter may elect to have a higher minimum age requirement.) The woman needs to reside in White County, Arkansas and MAY BE CONSIDERED ELIGIBLE FOR MEMBERSHIP. The candidate must be proposed in writing by one member and seconded by two others. Only active members in good standing may propose candidates for membership. No member may propose or second more than 5 candidates a year.
SECTION 3. MEMBERSHIP PROCEDURE
Each year the Chapter would like to propose at least 20 new provisionals a year.
SECTION 4. CHANGES IN MEMBERSHIP
Application to change to another class of membership must be made in writing to the Recording Secretary. Changes to another class of membership shall become effective upon the approval of the executive board, and members shall be notified in writing of the action of the board.
ANY MEMBER IN GOOD STANDING WHO CHANGES RESIDENCE SHALL BE PERMITTED TRANSFER PRIVILEGES TO A CHAPTER IN THE NEW LOCALITY. THE RIGHT OF TRANSFER GRANTED IN THIS SECTION DOES NOT EXTEND TO A PERSON WHO HAS BEEN DROPPED OR WHO HAS RESIGNED FROM MEMBERSHIP. PROVISIONAL MEMBERS SHALL TAKE ANY ADDITIONAL TRAINING REQUIRED BY THE CHAPTER TO WHICH THEY TRANSFER. IF THERE ARE NO VACANCIES IN THE CHAPTER TO WHICH A MEMBER IS TRANSFERRING, THE NAME OF THE MEMBER SHALL BE PLACED ON THE WAITING LIST AND SHALL BE ACCEPTED IN ORDER OF APPLICATION.
ARTICLE V – DUES AND CHARGES
ALL CLASSES OF MEMBERSHIP WITH THE EXCEPTION OF PROVISIONAL AND LIFE MEMBERS SHALL PAY ANNUAL DUES TO THE ASSOCIATION.
PROVISIONAL, ACTIVE, (INCLUDING MEMBERS ON LEAVE OF ABSENCE), AND NON-RESIDENT MEMBERS SHALL PAY $75 ANNUAL DUES. ASSOCIATE MEMBERS SHALL $45 ANNUAL DUES.
Provisional and active members may also be assessed a hospitality fee that will be determined by the local board on a yearly basis and added to the annual dues.
PROVISIONAL MEMBERS SHALL BE LIABLE FOR CHAPTER DUES IMMEDIATELY UPON ACCEPTANCE OF THE INVITATION TO MEMBERSHIP. ACTIVE, ASSOCIATE, AND NON-RESIDENT DUES FOR THE COMING YEAR SHALL BE PAYABLE TO THE CHAPTER NO LATER THAN THE FIRST DAY OF THE FISCAL YEAR, MAY 1. ALL DUES ARE PAYABLE TO THE ASSOCIATION UPON RECEIPT OF STATEMENT AND ARE DELINQUENT AFTER JULY 15. AN ASSOCIATE MEMBER MAY, AT ANY TIME, PAY THE EQUIVALENT OF TEN YEARS ASSOCIATE DUES TO ATTAIN THE STATUS OF LIFE MEMBER. THIS AMOUNT MUST BE FORWARDED IMMEDIATELY TO HEADQUARTERS IN ORDER FOR LIFE MEMBERSHIP STATUS TO BE GRANTED.
REFUNDS OF DUES WILL NOT BE MADE TO MEMBERS RESIGNING DURING THE FISCAL YEAR.
REFUNDS WILL NOT BE MADE TO PROVISIONAL MEMBERS FAILING TO MEET THE REQUIREMENTS.
ARTICLE VI-CHAPTER MEETINGS
SECTION 1. REGULAR AND SPECIAL MEETINGS
Regular meetings shall be held on the first Thursday of each month. FOR EDUCATION PURPOSES, CHAPTER MEETINGS SHALL COUNT ONE HOUR EACH. SIX CHAPTER MEETINGS MUST APPLY TOWARD THE ANNUAL EDUCATION REQUIREMENT. CHAPTER MEETINGS HELD IN AN ELECTRONIC FORMAT ARE PROHIBITED.
Special meetings shall be held at the discretion of the Executive Board or upon written request of three (3) members of the chapter. Notice of special meetings will be given within at least five (5) days of meeting date.
SECTION 2. QUORUM
A quorum shall consist of a majority of the voting members. Members must be present to vote. All votes shall be counted by the treasurer, co-treasurer, and finance chair. In the event of the absence of one of these three, the president appoints another board member.
SECTION 3. VOTING
ABSENTEE BALLOTS AND PROXY VOTING ARE PROHIBITED.
ARTICLE VII-OFFICERS
CHAPTER OFFICERS ARE THE PRESIDENT, VICE-PRESIDENT, RECORDING SECRETARY, Corresponding Secretary, parliamentarian, ex-officio, TREASURER, and Assistant Treasurer.
SECTION 1. NOMINATION AND ELECTION
The nominating committee shall present a slate of candidate(s) at the February meeting. Nominations from the floor can be made at this time. However no member shall hold more than one position on the board.
Officers shall be elected by ballot no later than the March meeting of the chapter for a term of one year or until their successors are elected. At the February meeting, the nominating committee shall present a slate of candidates for each office to be filled. The vice-president shall keep and prepare all ballots for nominating officers. If the vice-president is unable to assume the office president, the candidate shall be selected from the present board or she shall have served on the board at some time. The outgoing president shall serve as ex-officio.
OFFICERS ASSUME DUTIES AT THE BEGINNING OF THE CHAPTER FISCAL YEAR, MAY 1.
SECTION 2. DUTIES
THE PRESIDENT IS THE CHIEF EXECUTIVE OFFICER OF THE CHAPTER, PRESIDES AT ALL CHAPTER AND EXECUTIVE BOARD MEETINGS AND IS AN EX-OFFICIO MEMBER TO ALL COMMITTEES EXCEPT THE NOMINATING COMMITTEE. THE PRESIDENT APPOINTS ALL COMMITTEES, INCLUDING THE CHAIRMAN, UNLESS OTHERWISE APPROVED. She will assist in preparing the Annual Standards Review (ASR).
THE VICE-PRESIDENT ASSUMES THE DUTIES OF THE PRESIDENT IN THE ABSENCE OF THE PRESIDENT. She shall assume the duties of the constitutional chairman. She shall also assume the office of the president the following year.
The ex-officio shall have the option of serving as provisional training chairman.
THE RECORDING SECRETARY KEEPS THE MINUTES AND THE ROLL OF THE MEETINGS OF THE CHAPTER AND THE EXECUTIVE BOARD; KEEPS A CORRECT, CLASSIFIED LIST OF THE NAMES AND ADDRESSES OF ALL MEMBERS AND MAINTAINS A FILE OF ESSENTIAL RECORDS ON EACH MEMBER. THESE FILES ARE TRANSFERRED TO THE SUCCESSOR AT THE CLOSE OF THE TERM OF OFFICE. The recording secretary shall send a letter to each member who has missed three (3), four (4), and five (5) meetings. She shall also receive all requests for change in membership and will present them to the executive board.
The Corresponding Secretary answers and keeps on file all correspondence relating to the chapter.
THE TREASURER and Assistant Treasurer ARE CUSTODIANS OF ALL CHAPTER FUNDS; COLLECT ALL DUES AND ASSESSMENTS AND RECEIVE MONIES; KEEP FULL AND ACCURATE ACCOUNTS AND PRESENT FINANCIAL STATEMENTS AT THE REGULAR MEETINGS OF THE CHAPTER AND THE BOARD; PRESENT AN ANNUAL REPORT OF THE BALANCE SHEET AT A CHAPTER MEETING AND TRANSFER TO SUCCESSORS ALL BOOKS AND FINANCIAL RECORDS. THE TREASURER and Assistant Treasurer ARE RESPONSIBLE FOR FILING ONLINE THE STATEMENT OF CASH BALANCES BY MAY 15, FOR PROMPT PAYMENT OF ALL DUES AND FEES TO HEADQUARTERS BY JULY 15, AND FOR SENDING A COPY OF FORM 990 OR 990-N FILED WITH INTERNAL REVENUE SERVICE, TO HEADQUARTERS BY OCTOBER 15 OF EACH YEAR. The president, vice-president, treasurer, and assistant treasurer shall sign signature cards at banks where monies are kept. The treasurer shall send statements of dues to associate, interim, and non-resident members to be paid before April 20. They will assist in preparing the Annual Standards Review (ASR).
ARTICLE VIII-EXECUTIVE BOARD
SECTION 1. COMPOSITION AND DUTIES
THE EXECUTIVE BOARD IS COMPOSED OF THE OFFICERS AND THE CHAIRMEN OF COMMITTEES INVOLVING ADMINISTRATIVE OR PROGRAM RESPONSIBILITY. THE EXECUTIVE BOARD CONSISTS OF:
President- Emily Boyd
Vice President-Leah Cook
Treasurer- Karen Gossett
Co-Treasurer-Alecia Hastings
Ex-Officio- Audra Wray
Corresponding Secretary- Jessica Collins
Recording Secretary- Stephanie Ramsey