CDAA Executive Board Meeting Agenda

Rebel Youth Athletic Building

September 25, 2016

7:00 PM

Gambling meeting started @ 7:05

Call to order

·  Approve previous Meeting Minutes

o  Motion KF

o  Second BF

Monthly gambling report

Made a Profit, Taxes

Reco: Computers not to exceed $2000 for three new laptops and IT support

Motion: CW Second: KF

Motion carries

John dropped off check for water fountains at CPHS, huge impact to school

Finance Committee Report and Recommendation

CD motion for approval of notes

·  Gambling audit-two months ago

o  Paying in incorrect month and needed a different form

o  Positive thoughts from auditor

o  Ok with wages for employees

In JA’s absence, AB presented the August monthly gambling report to the membership.

The gambling budget:

Games/Distributor Taxes Not to exceed $15000

Telephone $130

Payroll $10,500

Accounting Services $700

Rent & Utilites $1,905

State Gambling Taxes Not to exceed $25,000

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Adjourn @7:13 pm

Motion JW

Second CW and RK

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Executive Board meeting started at 7:14

Call to Order

·  Approve the Agenda

·  Motion: CW, Second:BB

o  Motion carries

·  Approve previous Meeting Minutes

o  Motion: RK, Second MC

o  Motion carries

City Business:

Doug (city of Dayton)

·  Less 3rd grade games will be played at Dayton fields

City of Champlin-not in attendance

New Business – PUBLIC (15 minute limit): none

Executive Director’s Report:

Thanks to everyone showed up at HH at Broadway, free, thanks for service to Cindy and Gina. 45,000 kids have gone through the program. Applause for CINDY!!!

-Open positions: Notifications / Nominations / Elections

Baseball director: DB

Baseball director at large: SF

Elections will be next month

Softball:

Director elect: no one to name

Pushing for next year for succession planning. Per John, coordinators are good place to start.

Soccer: BB and SK are staying, waiting RS, AC-waiting to hear at large

-Q&A:

Secretary’s Report:

AM, ML, BF, JH need cards for entry to the CDAA building. JW will speak with CL

Treasurer’s Report: Monthly Financial Reports; Budgets

The following reports were distributed via email for August:

1.  2016 CDAA Admin. Income and Expenses-August 2016

2.  2016 Gambling Income and Expenses-August 2016

3.  CDAA Cash Balance Sheet

4.  CDAA consolidated report as of August 230, 2016

5.  CDAA Profit &Loss Detail-Monthly-August 2016

6.  CDAA Profit & Loss Detail-ALL-August 2016

7.  Individual Sports Budgets and reports(those with actitivty)

Further Minutes:

·  Emailed out financials, close to being done with old checking account, waiting on BBall budget.

·  Paid soccer refs

·  Football expenses have not gone out yet

·  User fees to the city are paid at end of month

o  will most likely pay out of gambling

·  Angie motioned to approve financials as emailed, Second: CW

·  Motion Carries

Committee Reports:

Sport Reports:

·  Baseball,

o  David recruiting for new positions

§  Cage and all equipment

§  One individual to handle tryouts

Working on budget for October approval

§  Due in November

o  Fall ball is almost over

·  Basketball

o  Registration is open

§  Not at high as would like

o  Angie needs budget

Information to schools going in on Weds

Approval information has been emailed to Anthony Schaefer by Rick K

Most registrations come in last week

o  Walk in registration on Friday

§  Looking for assistance from someone from Technology

o  Can extend registration if needed

·  Football

US Bank week for 3-6 grade-October 15

§  Eric to send information to board to possibly attend

§  $10 to attend

§  First youth teams to play there

o  No official mini bowl any longer

Iinflatable tunnel for kids to run through

·  Soccer

o  Drone footage has arrived

§  Editorialized the footage

§  If going to use footage for advertising, need approval

Looking to get more involved with training, Pro Connect

§  Working with Rebels club

§  Possible clinic at first game of Pre-K and K

Considering breaking out genders for pre-k and K if the #”s are there

o  Ryan Stupsky- yes

·  Softball

o  Need to pay Champlin Athletics

§  Each sport has had a different process

§  Director must sign off before Treasurer can pay

Need training equipment for practice team

§  Possibly using training t-balls

§  11 inch softball is used

o  Residence vs. non residence fees

§  75% Champlin

§  10% Dayton

§  15% Non Champlin or Dayton

·  Volleyball

o  No one in attendance

o  Volleyball started 3rd wknd in Sept

·  Track & Field

o  Nothing to report

Non-Sport Reports:

·  Ethics

o  Incident free

·  Public Relations

o  No one in attendance

·  Technology

o  Laptops purchase is in process

Meeting with baseball in regards to website

·  Advising Directors

o  Nominate for CDAA Hall of Fame

§  Kevin, Marty, Liz and Cindy

Old Business:

New Business - BOARD (15 minute limit):

Next month’s CDAA board meeting: October 23rd at 7:00 p.m.

Motion CW, 2nd was RK

Adjourn 8:08

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