CDAA Executive Board Meeting Agenda
Rebel Youth Athletic Building
September 25, 2016
7:00 PM
Gambling meeting started @ 7:05
Call to order
· Approve previous Meeting Minutes
o Motion KF
o Second BF
Monthly gambling report
Made a Profit, Taxes
Reco: Computers not to exceed $2000 for three new laptops and IT support
Motion: CW Second: KF
Motion carries
John dropped off check for water fountains at CPHS, huge impact to school
Finance Committee Report and Recommendation
CD motion for approval of notes
· Gambling audit-two months ago
o Paying in incorrect month and needed a different form
o Positive thoughts from auditor
o Ok with wages for employees
In JA’s absence, AB presented the August monthly gambling report to the membership.
The gambling budget:
Games/Distributor Taxes Not to exceed $15000
Telephone $130
Payroll $10,500
Accounting Services $700
Rent & Utilites $1,905
State Gambling Taxes Not to exceed $25,000
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Adjourn @7:13 pm
Motion JW
Second CW and RK
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Executive Board meeting started at 7:14
Call to Order
· Approve the Agenda
· Motion: CW, Second:BB
o Motion carries
· Approve previous Meeting Minutes
o Motion: RK, Second MC
o Motion carries
City Business:
Doug (city of Dayton)
· Less 3rd grade games will be played at Dayton fields
City of Champlin-not in attendance
New Business – PUBLIC (15 minute limit): none
Executive Director’s Report:
Thanks to everyone showed up at HH at Broadway, free, thanks for service to Cindy and Gina. 45,000 kids have gone through the program. Applause for CINDY!!!
-Open positions: Notifications / Nominations / Elections
Baseball director: DB
Baseball director at large: SF
Elections will be next month
Softball:
Director elect: no one to name
Pushing for next year for succession planning. Per John, coordinators are good place to start.
Soccer: BB and SK are staying, waiting RS, AC-waiting to hear at large
-Q&A:
Secretary’s Report:
AM, ML, BF, JH need cards for entry to the CDAA building. JW will speak with CL
Treasurer’s Report: Monthly Financial Reports; Budgets
The following reports were distributed via email for August:
1. 2016 CDAA Admin. Income and Expenses-August 2016
2. 2016 Gambling Income and Expenses-August 2016
3. CDAA Cash Balance Sheet
4. CDAA consolidated report as of August 230, 2016
5. CDAA Profit &Loss Detail-Monthly-August 2016
6. CDAA Profit & Loss Detail-ALL-August 2016
7. Individual Sports Budgets and reports(those with actitivty)
Further Minutes:
· Emailed out financials, close to being done with old checking account, waiting on BBall budget.
· Paid soccer refs
· Football expenses have not gone out yet
· User fees to the city are paid at end of month
o will most likely pay out of gambling
· Angie motioned to approve financials as emailed, Second: CW
· Motion Carries
Committee Reports:
Sport Reports:
· Baseball,
o David recruiting for new positions
§ Cage and all equipment
§ One individual to handle tryouts
o Working on budget for October approval
§ Due in November
o Fall ball is almost over
· Basketball
o Registration is open
§ Not at high as would like
o Angie needs budget
o Information to schools going in on Weds
o Approval information has been emailed to Anthony Schaefer by Rick K
o Most registrations come in last week
o Walk in registration on Friday
§ Looking for assistance from someone from Technology
o Can extend registration if needed
· Football
o US Bank week for 3-6 grade-October 15
§ Eric to send information to board to possibly attend
§ $10 to attend
§ First youth teams to play there
o No official mini bowl any longer
o Iinflatable tunnel for kids to run through
· Soccer
o Drone footage has arrived
§ Editorialized the footage
§ If going to use footage for advertising, need approval
o Looking to get more involved with training, Pro Connect
§ Working with Rebels club
§ Possible clinic at first game of Pre-K and K
o Considering breaking out genders for pre-k and K if the #”s are there
o Ryan Stupsky- yes
· Softball
o Need to pay Champlin Athletics
§ Each sport has had a different process
§ Director must sign off before Treasurer can pay
o Need training equipment for practice team
§ Possibly using training t-balls
§ 11 inch softball is used
o Residence vs. non residence fees
§ 75% Champlin
§ 10% Dayton
§ 15% Non Champlin or Dayton
· Volleyball
o No one in attendance
o Volleyball started 3rd wknd in Sept
· Track & Field
o Nothing to report
Non-Sport Reports:
· Ethics
o Incident free
· Public Relations
o No one in attendance
· Technology
o Laptops purchase is in process
o Meeting with baseball in regards to website
· Advising Directors
o Nominate for CDAA Hall of Fame
§ Kevin, Marty, Liz and Cindy
Old Business:
New Business - BOARD (15 minute limit):
Next month’s CDAA board meeting: October 23rd at 7:00 p.m.
Motion CW, 2nd was RK
Adjourn 8:08
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