Riverdale Jr. Rams Basketball

Jr. Rams Board Meeting

May 31, 2017

Minutes

Chair: Renee Richmond, Interim President

Guest speaker: none

Jr. Rams Board members: See Attendance Roster

Purpose: The general purpose of the Jr. Rams Board is to provide a coordinated basketball program for the children of Riverdale School District in grades two (2) through eight (8).

Focus / TOPIC / Take Aways - Assignments / Owner
Old Business
April 26th meeting follow ups: / /
Insurance meeting /
  • Insurance meeting with current insurance carrier to review policy
/
  • Meeting with K & K Insurance
  • 5/31 update: Jamie, Renee and Colleen met with Mike Moorhusen regarding Jr Rams insurance coverage-
  • No discount for 501C3
  • We need to let Mike Moorhusen know the registration numbers when completed
/ Officers
Tug Fest meeting regarding 3:3 /
  • Renee and Jamie to meet with Tammy Knapp regarding 3:3 tournament at the Tugfest
/
  • Renee and Jamie to meet with Tammy Knapp regarding potential 3:3 tournament for the Tugfest
  • 5/31/17 update: Renee reached out to Tammy Knapp and due to changes in leadership and “volunteer” hours required to make a 3:3 a success, will review again in 2018-19 season.
/ Renee/Jamie
Webmaster research /
  • Colleen to give update on Sportsengine webmaster for web host
  • Do we want a demo of this?
/
  • Cost is $595.00 per year
  • Around $200-$300 cost to transfer the “Jr Rams name” to the Sports engine
  • 5/31/17 update: Colleen has reached out to several vendors- one retiring, one declined and referred us back to Sports Engine; trying to set up a meetings with several local vendors
/ All
Colleen
Concession Program software update /
  • Kelly to provide update regarding concession program update
/
  • 5/31 update: Kelley needs to f/u with Ted D
  • Renee suggested budgeting for chrome books when we know more about the program.
/ Kelley
Email from Coach Mitchell /
  • Renee to provide update on communications with Coach Mitchell regarding ongoing support for the Jr Rams program
/
  • Renee reached out to Coach Mitchell and he appreciates the communication and will continue to review the minutes.
/ All
Knapp Storage Shed /
  • Kelly to f/u with Mr. Knapp
/
  • Kelley- no update
/ Kelley- parking lot item
New Business
Treasurer’s Report /
  • Jamie reports that Jr Rams current balance is: $8281.25
/
  • Complete Treasurer’s report given
/ All
Jersey Bids /
  • See attached grid for bids
  • Renee – current jersey grid
/
  • Jr Rams received four official bids for uniforms.
  • After much discussion, Renee R will approach “RAD” regarding costs/prices/ timeline for jerseys
  • Goal is to upgrade all jerseys to look the same and order girls jerseys
/ Renee
Officers / •Nomination for Officers (President and Vice President will be in May 2017.
•June Board meeting will be final vote for officers /
  • President nominations:
  • Vice President nominations:
  • Will continue these discussions at the June meeting
/ All
Jr Rams Scholarships /
  • Jr Rams scholarship winners:
  • Lindsey Berge- $500
  • Dalton Beale- $500
/
  • Marla S presented scholarships.
  • Congrats to our Jr Rams scholarship winners
/ All
Future meeting discussion /
  • Establish committees/committee chairs for 2017/18 season
  • All members need to be engaged on a team
  • Jr Rams Facebook page
/ 2017/18 committee suggestions (with minimum member needed):
  • Tournament—4 members
  • Concessions—2 members
Kelley & _____
  • Practice schedule- 1 member
Renee
  • Fundraiser- 3 members
  • Scholarship- 3 members- need to review and recommend application changes by Sept 1.
  • Patty D
  • Colleen
  • Equipment—4 members
  • Colleen
  • Audit on bank records—2 members
Jamie & ______
  • Bylaws—3 members- Officers to review and bring back recommendations
  • Colleen
  • PR—2 members
  • Insurance committee review—
Officers - Completed
  • Spirit wear—2 members
  • Patty D
  • Who, what to post, guidelines
/ All
Ongoing
Colleen, Renee, Jamie
Share monthly Task list for feedback /
  • Any proposed changes to the list?
  • Are we on track?
/
  • On track—will continue to review every month


Next meeting /
  • June 7, 2017 from 6:00pm-7:30pm at the Cordova Library
/
/
“Parking lot items” to review monthly and complete /
  • Shirt ideas (Kelly D) from Ad Craft—can pick sizes/styles & mail to parent homes(Spirit )
  • Knapp Storage- Kelley
  • Concession program- Kelley