DRAFT
AREA 12 AGENCY ON AGING
JPA BOARD OF DIRECTORS MEETING
Minutes of May 4, 2017
Amador Co. Administrative Building, Conf. Rm. A, 810 Court St., Jackson, CA
JPA Board Chairperson, Sherri Brennan, called the meetingto order at 10:07a.m. Directors’Morgan, Clapp, and Brennan present. Quorum is met.
- PLEDGE OF ALLEGIANCE
- ROLL CALL AND INTRODUCTIONS
Board Members present: 3
Director Lynn Morgan, Amador County
Director Clyde Clapp, Calaveras County
Director Rosemarie Smallcombe, Mariposa County (excused absence)
Director Sherri Brennan, Tuolumne County
A12AA Staff: 5
Kristin Millhoff, Executive Director
Tracey Sawyer, Assistant Director
James Maltese, Fiscal Officer
Doreen Schmidt, Planner
Janet Mumford, Administrative/Fiscal Assistant
Guests:3
Jan Clark, Advisory Council Vice-Chair
Kevin Ost, Calaveras County
Elizabeth Thompson, Advisory Council Chairperson, Provider
- ORAL COMMUNICATIONS –
Jan Clark announced that the Advisory Council Membership and Recruitment Committee and the Public Information Committee will hold an informational meeting for the public on May 17th from 4pm – 5pm at the Calaveras Co. Main Library in San Andreas. The topic is how to become a member of the Advisory Council. Jan also statedthere is need for Amador Co. representation on theMembership and Recruitment Committee.
Elizabeth Thompson announced that Common Ground Senior Services, Inc. will hold its annual Ms. Senior Citizen Beauty Pageant on May 5th. Elizabeth invited Director Clapp to tour the Jackson CGSSI office.
IV.CONSENT AGENDA
A.Approve April 6, 2017 meeting Minutes.
Motion: It was moved by Director Morgan and seconded by Director Clapp to approve April 6, 2017 meeting Minutes.
Vote:The motion carried 3-0 (Director Smallcombe absent).
V.BUSINESS REQUIRING BOARD ACTION/DIRECTION
- Consider approving the Fiscal Year 2017-18 Area Plan Update for submittal to the California Department of Aging with the signatures of the Governing Board Chair, Advisory Council Chair, and Executive Director.
Motion: It was moved by Director Clapp and seconded by Director Morganto approve the Fiscal Year 2017-18 Area Plan Update for submittal to the California Department of Aging with the signatures of the Governing Board Chair, Advisory Council Chair, and Executive Director.
Vote:The motion carried 3-0 (Director Smallcombe absent).
- Consider approving the Area Plan Budget Revision #2 for AP-1617-12.
Motion: It was moved by Director Morgan and seconded by Director Clapp to approvethe Area Plan Budget Revision #2 for AP-1617-12.
Vote:The motion carried 3-0 (Director Smallcombe absent).
- Consider approving the Fiscal Year 2017-18 Contract Extension Proposals (CEP) from Providers for funding and units of service as detailed on Action Item with instructions to A12AA staff to negotiate as necessary.
Directors reached a consensus to table this item until the June 1st JPA Board meeting in order to give A12AA staff time to seek legal counsel from the CDA regarding the acceptance of a donated vehicle.
- Consider approving for signature by the Executive Director the Health Insurance Counseling and Advocacy Program (HICAP) Contract HI-1718-12 with the California Department of Aging in the amount of $822,397.
Motion: It was moved by Director Morgan and seconded by Director Clapp to approvefor signature by the Executive Director the Health Insurance Counseling and Advocacy Program (HICAP) Contract HI-1718-12 with the California Department of Aging in the amount of $822,397.
Vote:The motion carried 3-0 (Director Smallcombe absent).
- Consider approving for signature by the Executive Director the Fiscal Year 2017-18 Multipurpose Senior Services Program (MSSP) Contract MS-1718-32 with the California Department of Aging in the amount of $342,800.
Motion: It was moved by Director Clapp and seconded by Director Morgan to approvefor signature by the Executive Director the Fiscal Year 2017-18 Multipurpose Senior Services Program (MSSP) Contract MS-1718-32 with the California Department of Aging in the amount of $342,800.
Vote:The motion carried 3-0 (Director Smallcombe absent).
- Consider approving for signature by the Executive Director the Fiscal Year 2017-18 Area Plan Contract AP-1718-12 with the California Department of Aging in the amount of $1,252,558.
Motion: It was moved by Director Morgan and seconded by Director Clapp to approvefor signature by the Executive Director the Fiscal Year 2017-18 Area Plan Contract AP-1718-12 with the California Department of Aging in the amount of $1,252,558.
Vote:The motion carried 3-0 (Director Smallcombe absent).
- Consider approving the Cost Allocation Plan for Fiscal Year 2017-18.
Motion: It was moved by Director Clapp and seconded by Director Morgan to approvethe Cost Allocation Plan for Fiscal Year 2017-18.
Vote:The motion carried 3-0 (Director Smallcombe absent).
- Consider approving $295,512 for the Administrative Match for Fiscal Year 2017-18 and the release of Administrative Cash Match Agreements signed by the Executive Director.
Motion: It was moved by Director Morgan and seconded by Director Clapp to approve $295,512 for the Administrative Match for Fiscal Year 2017-18 and the release of Administrative Cash Match Agreements signed by the Executive Director.
Vote:The motion carried 3-0 (Director Smallcombe absent).
- Consider a request for a short-term loan from each member county to assist with operational expenses for Area 12 Agency on Aging until the 2017-18 State and Federal Budgets are passed and the State and Federal Grant dollars are received.
Motion: It was moved by Director Morgan and seconded by Director Clapp to consider a request for a short-term loan from each member county to assist with operational expenses for Area 12 Agency on Aging until the 2017-18 State and Federal Budgets are passed and the State and Federal Grant dollars are received.
Each Director will inform respective CAOs of the possibility of a request from A12AA for a short-term loan and that additional information will be provided if a loan request becomes necessary.
Vote:The motion carried 3-0 (Director Smallcombe absent).
- Consider approving the amended Advisory Council By-Laws.
Motion: It was moved by Director Morgan and seconded by Director Clapp to approve the amended Advisory Council By-Laws.
Vote:The motion carried 3-0 (Director Smallcombe absent).
VI.NON-ACTION ITEMS
- Executive Director Report, Kristin Millhoff
- Fiscal Officer Report, James Maltese
- Advisory Council Report, Elizabeth Thompson
Director Brennan instructed A12AA staff to include discussion itemregarding revisiting the 2017 JPA meeting schedule on next meeting agenda.
Discussion was held regarding acceptance of a vehicle donated to Common Ground Senior Services from the Calaveras Cannabis Alliance for use by Calaveras County MOW program. There were a few questions regarding the donation and ifthe donation would have any potential impact on the Agency’s federal contracts. Director Brennan asked Elizabeth Thompson, Executive Director of Common Ground, if they could not use the vehicle to deliver MOW until A12AA staff could seek guidance from CDA and fellow Directors could seek counsel from their respective counties. Elizabeth Thompson agreed to this request.
MEETING ADJOURNED at 11:45 a.m.