Journal title

Editorial Office Manual

Pub Code:

Frequency:

Annual Page Budget:

EM Website URL:

Journal Website URL:

Editor-in-Chief:

Editor-in-Chief E-mail address:

Publisher:

Publisher E-mail address:

Production Editor:

Production Editor E-mail address:

Production Manager:

Production Manager E-Mail address:General Information

SCOPE

--enter the aims and scope of your journal here--

ARTICLE TYPES

--enter the article types published by your journal below and a brief description of each.—

  • Original Articles – reports of original research; include abstract, methods, results, discussion, and reference sections.
  • Review Articles -
  • Case Reports –
  • Letters to the Editor -
  • Book Reviews –

ASSOCIATE EDITORS

--if the journal has associate or assistant editors, list their names and emails here.-----also, if an editor handles a specific section or topic, you should note that here--

EDITORIAL BOARD

--enter a brief description of the Board members’ role in journal operations here--

--enter the steps/procedure for making changes to the Editorial Board here—

COPYRIGHT TRANSFER AGREEMENTS (CTAs)

Signed CTAs are required from all authors before a manuscript can be published. These can be sent to the Editorial Office via fax, email (scanned) or mail; hard copies are not required. The authors don’t all need to sign the same copy of the form and are allowed to sign and return separately if they choose.

If Supplemental Digital Content (SDC) is provided and was created by someone other than the author of the manuscript, a separate SDC copyright form is needed.

--enter your regular CTA handling procedure here--

FIGURES & TABLES

Format: Figures should be submitted in one of the three acceptable formats: TIFF, EPS, or PPT. PowerPoint (PPT) files are generally used as a last resort for authors who cannot get their figures to pass the Artwork Quality Check in Editorial Manager. Use of PPT files is discouraged by Production, since the figures do not meet the minimum resolution requirements for print.

Resolution: The most common reason for an AQC failure is low resolution. Images must have a resolution of 300dpi or higher, while line art (graphs, etc.) must be at least 1200dpi.

Color: Files submitted in the wrong color format will also fail the AQC. Color figures should be submitted in the CMYK color format, not RGB. Production can easily correct this error, however, so this is an allowable failure.

Tables: Tables must be submitted as MS Word (or other compatible word processor) documents.

Each table and figure should be uploaded separately.

Permissions

Permission to reprint figures and/or tables that have previously been published may be required. If the author notes in the cover letter or in the manuscript that the figures or tables are not original, be sure to follow through for the permissions documentation. It is the author’s responsibility to obtain permission and pay any fees, but it is your responsibility to ensure that proof of the permission being granted is received.

EDITORIAL WORKFLOW

New Submission

When a manuscript (MS) is submitted to Editorial Manager, a letter will be sent informing you that it requires your attention (this feature can be turned off).

Log in to EM and take the following steps:

--enter your processes for handling new submissions below--

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TYPE OF REVIEW PROCESS

--enter the type of review process the journal enforces (single-blinded, double-blinded?) and any information that may be relevant to this type of process--

Inviting Reviewers

--enter your process for inviting reviewers here--

Manuscripts Under Review

The default timeframe for reviews is xx days.

It’s a good idea to keep track of outstanding reviews through the Reports function. This will let you see when reviews are due and allow you to easily send reminders to late reviewers.

(Tip: You may find it useful to designate one day per week every week to run reports and send reviewer reminders)

Invitation reminders:

You can check the status of your reviewer invitations with the Reports function (on the Main Menu page).

Click on ‘Reports’, then on ReviewerInvited-NoResponseReport,

  1. enter the search parameters
  2. click Submit

A list of the reviewers who were invited but who have not yet replied will appear.

  1. Select all of the reviewers you would like to send reminders to
  2. click ‘Send Reminders’
  3. on the next page you can select which letter you’d like to send

Late Review Reminders:

Click on ‘Reports’, then on Reviewer Reminder Report.

  1. enter the search parameters
  2. click Submit
  3. select the reviewer(s) to whom you’d like to send a reminder
  4. click ‘Send Reminders’
  5. on the following page, select the appropriate letter from the drop-down box
  6. click either ‘Customize Letter’ or ‘Send Reminder’. Only use ‘Customize Letter’ if you’d like to customize the reminder letter.
  7. on the following page, click ‘Send All Letters’ to send the reminders

--enter how frequently reminder emails should be sent here--

Revised Submission

--enter your process for handling revised submissions here--

Re-review:

--enter your process for handling re-review of revised submissions here--

Decision

--enter your process for handling Editor decisions here--

Transmittal

--enter your process for transmitting accepted manuscripts to the publisher’s Production Department here--

Notes:

If you receive an E-mail telling you the MS was not properly transmitted to Production, contact the Production Editor to verify that the files were not received; copy Editorial Solutions () on the email. If the files were not received, ask Editorial Solutions to re-release the files. This is a minor tick that happens very rarely.

Once you transmit a manuscript to Production, you cannot add anything to the submission via EM and must notify the Production Editor if you want to add any missing items. The Production Editor will contact you with any questions or problems (author corrections, other forms of author contact etc.).

Issue Line-Up

--enter your procedures for setting the line-ups for issues here—

Notes

--enter any notes regarding the editorial process here; this may include a checklist of items required for new and revised submissions--