Legacy Tower Apartment Association Constitution

Updated August 2015

Preamble

We, the residents of the Legacy Tower Apartment Association, in order to form an effective voice to the Iowa State University community, to ensure the rights and privileges of Legacy Tower residency, and to create a forum for discussion of issues pertaining to life in the Legacy Tower Community, do establish this constitution of the Legacy Tower Apartment Association.

Article I: Name

  1. The name of this organization shall be Legacy Tower Apartment Association, and shall hereafter be referred to as the “Association”.

Article II: Purpose

  1. The purpose of the Association shall be to offer its members the opportunity to supplement their academic education with the experience of leadership through self-government. This government shall provide for the members a social recreational program, and shall encourage activities to further their education and development.

Article III: Statement of Compliance

  1. The Legacy Association abides by and supports established Iowa State University policies, State and Federal Laws and follows local ordinances and regulations. Legacy Tower Apartment Association agrees to annually complete President’s Training, Treasurer’s Training and Adviser Training (if required).

Article IV: Non-Discrimination Statement

  1. Iowa State University (and name of organization) do not discriminate on the basis of genetic information, pregnancy, physical or mental disability, race, ethnicity, sex, color, religion, national origin, age, marital status, sexual orientation, gender identity, or status as a U.S Veteran.

Article V: Membership

  1. Membership shall be open to all students at Iowa State University and include all residents of the floors as designated be the Department of Residence.

Article VI: Risk Management

The President of the Association shall serve as the Risk Management Officer.

  1. The role of the risk management officer is to:
  2. Help minimize potential risks for Association activities
  3. Recommend risk management policies and procedures to the Legacy Tower Apartment Association.
  4. Submit documentation to ISU’s Risk Management Office
  5. Ensure that Iowa State University policies are followed at all the organization’s events
  6. Ensure that proper waivers and background checks are on file with Risk Management for events

Article VII: Legislative Body

Section I: Purpose

The legislative body shall have the power to enact such legislation as shall be necessary to establish and enforce the policies of the Association, provided such policies do not conflict with those of the Department of Residence, or Iowa State University.

Section II: Members

The legislative body of the Association shall consist of any floor representatives, as well as additional delegates and those designated by the Department of Residence. All members shall have a vote in all ballots. During Association meetings, voting will be based on a majority poll. When the issue is brought to question, the voting members will raise their hands for, against, or abstaining from the vote. Non-student members, the CA-Adviser, and the ACM Adviser cannot vote. The President is to decide how voting is to be done for each circumstance. Robert’s Rules of Order may be implemented depending on the business before the Association.

Section III: Meetings

  1. Regularly Scheduled Meetings
  2. Meetings for the Association will take place at a time and a space designated at the beginning of each school year.
  3. Emergency Meetings
  4. The President or Adviser may call an emergency meeting. There must be at least 12 hours notice and attendance at the emergency meeting will not count against participation in the Association.

Article VIII:Officers

Section I: Names and Election Dates

The officers of the Association, known as the Executive Team, shall consist of a President, Treasurer, and Secretary. The Apartment Community Manager will be a non-voting member of cabinet and will act as an adviser to the Executive Team. The office of Presidentwill be elected the week prior to ‘Dead Week’ in the spring semester. All remaining open positions we will be elected between the last week of August and the first week of September. In the case of no interest in positions, all positions will be elected in the beginning of the school year.

Section II: Eligibility

Any candidate running for Presidentmust have lived on campus one semester prior to taking office. The officers of this organization must meet the following requirements:

  1. Have a minimum cumulative grade point average (GPA) as stated below and meet that minimum cumulative GPA in the semester immediately prior to the election/appointment, the semester of election/appointment and semesters during the term of office. For undergraduate students, the minimum GPA is 2.00. In order for this provision to be met, at least six hours (half-time credits) must have been taken for the semester under consideration.
  2. Be in good standing with the university and enrolled: at least half time (six or more credit hours), if an undergraduate student (unless fewer credits are required to graduate in the spring and fall semesters) during the term of office, and at least half time (four or more credits), if a graduate level student (unless fewer credits are required in the final stages of their degree as defined by the Continuous Registration Requirement) during their term of office.
  3. Be ineligible to hold an office should the student fail to maintain the requirements as prescribed in A & B.

Section III: Terms

Elected officers shall take office the first day of fall semester following their election into office through the rest of the academic year in the spring.

Section IV: Officer Duties

  1. President
  2. Shall be Chief Executive Officer
  3. Shall preside over the Association and Executive meetings
  4. Shall appoint committees, and fill all vacancies, which might occur in said committees.
  5. Shall perform other such duties, as their office requires
  6. Shall be accountable to the Association members
  7. Shall attend President Meetings as determined by the ACM.
  8. Shall attend Association meeting weekly and preside over Executive Meetings as necessary.
  9. Shall serve as Risk Management Officer (as stated above)
  10. Secretary
  11. Shall keep minutes of the meetings within 24 hours of said meetings
  12. Shall email the minutes of the meetings within 24 hours of said meetings
  13. Shall be responsible for all balloting and shall announce results of ballots within 12 hours of said ballots
  14. Shall be accountable to the President and the members of the Association
  15. Treasurer
  16. Shall prepare and submit a proposed budget to the Executive Team and the Association by the third week of each semester for approval.
  17. Shall maintain financial records of the Association
  18. Shall pay all Association bills upon approval of the President and the Apartment Community Manager
  19. Complete mandatory training through the Campus Organization Accounting Office
  20. Maintain all Purchasing Card records.
  21. Shall be accountable to the President and the Association members

Section V: Impeachment Procedures

  1. Initiation of Impeachment
  1. Any elected Association officers may be impeached.
  2. Impeachment proceedings may be initiated by a majority vote of the Association or by a majority position.
  1. An Association meeting shall be called one week after the initiation of impeachment proceedings. At this time the officer in question may present his defense to the Association members. A secret ballot shall then be made. A vote of 75% of all Association members is required for removal from the office.
  2. The Apartment Community Manager shall conduct impeachment proceedings.

Section VI: Methods of election- every election will be won by simple majority of those voting.

  1. The Presidentand Apartment Community Manager will monitor election procedures.
  2. Special Elections, to fill new or vacant positions, must be brought up and voted on in weekly Association meetings.
  3. Vote will be conducted by write in ballot. Ballots will include space for write in candidates. Absentee ballots will be available three days prior to the election for Hall members unable to attend the meeting. Absentee ballots must be given to the Apartment Community Manager prior to the Hall election meeting.
  4. The election will only be considered valid with a minimum of 50 percent of the hall voting
  5. The candidate receiving the greatest number of votes shall be elected. In the event of a tie, the President shall cast a vote to resolve the tie.
  6. For offices with more than one seat, Hall members will vote for one individual and the positions will be filled according to the highest number of votes.
  7. Should an office other than President be vacated, a special election shall be held consistent with the aforementioned procedures.

Article IX: Adviser

  1. The Adviser of the Association shall be the Apartment Community Managerof the building.
  2. In the case that the ACM is a graduate student, their supervisor shall be listed as the Adviser through the Student Organization Database.
  3. The ACM (or supervisor) is responsible for authorizing all purchases of the Association through both the Voucher system and the Purchasing Card system.
  4. The Adviser shall serve their term as seen fit by the Department of Residence, usually during their tenure as ACM of Legacy Tower.

Article X: Finances

  1. All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization at the Campus Organizations Accounting Office and or approved institution office. All funds must be deposited within 48 hours after the collection. The Adviser to this organization must approve and sign each expenditure before payment. These responsibilities will be put on the shoulders of the Treasurer.
  2. The Association collects $7 dues from each resident of Legacy Tower per year. No dues are collected over the summer term.

Article XI: Amendments to the Constitution

  1. Proposed Amendments must be submitted to the Executive Team, posted for one week and then voted on. Amendments to the constitution may be enacted by an affirmative vote of 2/3 of those voting.

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