Arts & Architecture
Joint Finance Office/Human Resources Meeting Minutes
April 25, 2013
10:00am – 11:30am
In attendance: Janet Bergamaschi, Mary Cavanaugh, Dyann Confer, Ronda Craig, Barb Cutler, Dawn Datt, Dan Heckman, Dee Heichel, Tammy Hosterman, Diane Kerstetter, Judy King, Cynthia Mannella-Nickell, Shelly Marquardt, Flora Marynak, Karen McNeal, Wanda Scaife, Lynda Schreffler, Tracey Spicer, Michelle Stine, Kathy Walker, Betsy Warner
Finance Office:
· Reminders/Update
o Payroll Related
§ Wages cards – (WAGC) need to be paid in a timely manner-follow up with them regularly to turn hours in. All wages need to be background checked before they can start to work.
§ July, August and September deadlines – Payroll will be implementing a 12:00pm final processing time to insure all forms are processed
o Fiscal Year End
§ CRFN screens need to be cleaned up
· All budget amendment transactions must be resolved by April 26, 2013 by 12:00pm
· TNS Direct Billing
o Moving to a system to a standing order system like used in OPP (this program is OPT-IN and there will be controls in place to monitor charging of accounts).
o Streamline processes and eliminate need for completion of TSR forms
· GRAD Sheet - Dyann
o There was an update made to the sheet and we will be sending out the updated sheet shortly. We added an External option in the drop down menu for the awards. The external option would be used when tuition or the tuition and stipend are being charged to budgets outside of our college. In this situation you will want to put the budget and fund number for the tuition and/or stipend in the comments section.
o If you select No under Has a background check been done? The cell will flag in blue, in the comments section please give a brief description of the status of the background check. Example: the student won’t be on campus until classes start, or 2nd year Grad, already background checked.
o Please utilize the additional comments section for anything you feel we might need to know. For example if Bill Doan has granted additional GIAs above your normal allotment.
Human Resources:
· New I-9 required to use by May 7 – Changes to I-9 process are as follows and are added to the meeting minutes:
o Only the pages of the Form I-9 on which you/the employer or the employee enter data must be retained. Please only retain the two-sided Form I-9 (pages 7&8) and copies of the supporting document (s) (i.e., passport, driver’s license, social security card, etc.). Only forward these pages to OHR. Do not save or submit copies of the I-9 instructions (pages 1-6) or Lists of Acceptable Documents (page 9) to be stored with each individual Form I-9.
o Please no longer complete the I-9 Checklist.
· Performance Management evaluation tool proposed time line - The tool will be developed this fall with the review period September 1 – August 31. Dawn will notify us prior to August so that we may review the new tool before it goes into effect.
· SRDP’s due to the HR office by April 30, 2013-Professional Development Plan included (reminder to add Mandatory Child Abuse Training) - We have extended the due date to May 3, 2013.
· Proposed Health Plan changes – Overview of purposed healthcare changes reviewed and there will be more information forthcoming.
Next scheduled meeting: May 23, 2013 at 10:00am – 11:30am in 121 Borland Bldg. Conference Room.