Minutes of General Meeting held on 18th April, 2006 at the Library Board of Victoria, State Library
Meeting opened at 11am

  1. Attendance and apologies

Present: John Murrell, Julie Rae, Carolyn McVean, Sally Armistead, Karen Hudson, Jenny Mustey, Jeannette Moore, Kaye Challis, Bryan Amarant, Christine Payne

Apologies:Roger Coleman, Elaine Richmond, Julie Smith, Sue Kelly, Anna Cook, Stephen Dempsey, Bruce Myers, Margaret Smith

John welcomed Karen Hudson, Acting Library Operations Manager at West Gippsland

  1. Minutes of General Meeting held 21st February at DVC

Moved by Sally Armisteadthat the minutes for the last meeting be accepted.

SecondedCarolyn McVean
Carried

  1. Business arising

3.1. CPLG Rep for the Workforce Group

Action : Leave nomination until June changeover

3.2 Framework Collaborative Action Draft

Action : Collective work of ACPL, reinforces 3 year projects, members are happy with framework

3.3. Statewide Training

Several options, proposal going to Viclink re a coordinator under the auspices of Viclink to interact with sub committees, work with Library Service CEOs and Managers to work on individual needs. Sally Armistead spoke about new option. Round table discussion, Julie R and John M are to meet with Acting SLV CEO Sue Hamilton re funding for training. Statewide projects have training components. The issues of distance, time, money were raised. Regional training preferred. Subsidization is unlikely to come back, need more criteria for recurrent funding. Discussions took place about the formula for new option, also raised was Has the training calendar had impact over the years. There seems to be a trend for more “whole of council” training in areas of risk management, first aid, driver safety. The differences between single and regional libraries were acknowledge. Coordination of regional training is the issue, can regional groups do this together?

  1. Correspondence
  2. Out

None

4.2.In

Living Libraries Program, Colin Morrison

  1. Financial report

-Current balance $15,620.41.

Moved by Sally Armisteadthat the financial report be accepted.

Seconded- Julie Rae

Carried

  1. Chairperson’s report
  2. MAC

-Met on the 16th March, 8 libraries now in SWIFT with 4 others sitting in the wings. 4 potential suppliers. Next steering meeting will make recommendation. 4 weeks behind schedule due to amount of work. Initial rollout may take up to 12 months. On the 26th April, detail, timeframe and cost will be available

6.2.Partnerships agreement

-Wording, waiting on MAV

6.3. Communication Strategy

- Keen to communicate with Local Government Industry, “The Library” Vision will be promoted next financial year

6.4. Living Libraries Program

- noted the March 8th announcements

6.5. Filtering internet

- Julie advised MAC of Viclink policy Net Alert, ALIA policy would be supported.

6.6 ACPL

- John Cain, new chair, Sam Lipski will not be seeking re-election

6.6 Asset Replacement

- Discussed at next MAC meeting on 18th May, plus SWIFT, Portals and Community Museum Strategy

  1. General Business
  2. Mobile Muster

-20-21st October. Working group via the internet, set budget for attendees, vehicles available, will need mobiles for conference – need to know for parking purposes, West Gippland will bring theirs. The conference is a “work in progress”

7.2.SWIFT.

-Tender process underway, Recommendation on the 26th, spent 2 days per supplier, 190+ different criteria to look at, was a very in-depth process. Wimmera has recently joined in, there will be parallel implementations, Yarra Melbourne will probably be the first, indications are that the pricing is attractive.

7.3.Metropolitan Libraries Meeting

-Met a few weeks ago, interested in establishing a forum for metro libraries, may have impact on CPLG, is this fragmentation? Relationship with Viclink? Julie R. mentioned at this point that Viclink will need to look at its meeting structure.

7.4.Blueprint Regional Forums

-A number of CPLG members attended the forums held in Traralgon, Shepparton and Ballarat. Lots of issues came out of workshops, a lot of things to prioritise. The workshops were more directed towards an outcome, feedback was positive, the workshop was more specific

  1. Other business
  2. Next meeting

-Julie R. mooted the idea of all day Viclink Meetings, discussion took place on the implications for CPLG. Jeannette suggested that CPLG could be a special interest group. Chris P. stated that 4 meetings a year would be acceptable. The discussion raised the question “where forward” from here.

-In June we would have normal meeting in CBD and August is AGM. Will need to seriously discuss what CPLG does in the future at next meeting.

.

Next meeting: TBA.

Meeting closed: 12.30pm.