Rachel Oxenham
Direct Line: (01398) 322 219
Date as postmarked
Dear Applicant,
Facilities and Premises Assistant
Thank you for your interest in this vacancy. I am pleased to enclose the following:-
i)Job Description(Appendix 1)
ii)Person Specification(Appendix 2)
iii)A summary of the Conditions of Service(Appendix 3)
iv)Background Information about ENPA(Appendix 4)
v)An Application Form and Equal Opportunities Monitoring form
The closing date for receipt of application forms is 12.00pm on 9 July 2012.
Please return your completed application form to:
Personnel Office (Confidential), Exmoor House, Dulverton, Somerset, TA22 9HL
or via email to
The interviews for this post are planned for 17 July 2012.
If you need further information about the post or help with the application process, please contact Matt Harley, Land and Property Manager on 01398 322274.If you require this information in a different format, please contact Ellie Woodcock, Corporate and Personnel Assistant, on 01398 322231.
Thank you for your interest this post, we look forward to receiving your application.
Yours faithfully
Rachel Oxenham
Head of Personnel and Corporate Support
APPENDIX 1
JOB DESCRIPTION
Department/Service / Corporate Services – Land and Property TeamJob Title / Facilities and Premises Assistant
Reports To / Land and Property Manager
Work base / Dulverton, Somerset. Travel required within the National Park
Main Purpose of Job:
To assist with the maintenance and improvement of Authority facilities and premises.
Main Responsibilities and Duties:
- Carry out a range of caretaking duties in Exmoor House (Dulverton); Pinkery Centre (Nr Simonsbath) and the Field Services Depot (Exford) and other Authority premises:
- Inspect facilities/premises to identify any defects/breakages;
- Carry out a wide range of minor maintenance and improvement activitiesand temporary emergency repairs.
- Test premises security systems;
- Carry out office/equipment moves;
- Maintain a safe working environment and clean and tidy appearance in and around premises (including Exmoor House car park and garden);
- Arrange rooms and organise facilities for meetings and general staff use.
- Carry out internal redecoration of premises as required.
- Assist with warehouse related duties.
- As formal keyholder, assist with the opening and closing of Exmoor House and attend in response to intruder alarms.
- Assist with risk management inspections of Car Park and Toilets throughout Exmoor.
- Responsible for the emptying of car park pay and display machines.
- Undertake any other duties appropriate to the level of the post under the direction of the Land and Property Manager.
APPENDIX 2
Person Specification – Facilities and Premises Assistant
Knowledge, Skills, Experience and Personal QualitiesEssential / Desirable
Experience and practical knowledge of basic building maintenance. /
Competent use of hand and power tools such as handsaws, drills. /
Experience within a similar role. /
A good level of literacy and numeracy in order to follow written instructions and keep necessary records. /
GCSE/Level 2 national qualification or equivalent ability in Maths and English. /
Knowledge and understanding of relevant Health and Safety issues. /
Driving Licence: The post will require routine travel within the National Park including to remote areas. Applicants should therefore possess a full driving licence to enable them to make use of the pool vehicle.
[Any journeys necessary using their own vehicle will be reimbursed for business mileage at the agreed NJC rate for casual users.] /
Ability to communicate clearly with colleagues and members of the general public. /
Able to work both independently and within a small team. /
A flexible, customer focussed approach. /
Willingness to assist colleagues and provide cover to ensure the safe and efficient running of the Authority’s premises. /
Ability to manage own time and prioritise tasks within an agreed work programme. /
Ability to improvise and solve problems. /
APPENDIX 3
CONDITIONS OF SERVICE
Post title / Facilities and Premises AssistantLocations / Exmoor House, Dulverton (main work base)
Pinkery Outdoor Education Centre, Nr Simonsbath
Field Services Depot, Exford
ENPA car parks/toilets/National Park Centres
Conditions of Service / In accordance with the Scheme of Condition of Service agreed by the National Joint Council for Local Government Services together with other local conditions of service as set out in the Authority’s Personnel Policies and Procedures.
Grade & Salary / Grade C £15,444-£16,830pro rata per annum. Starting salary will depend on skills/experience brought to the post.
Employment Status / This is a core funded post.
Hours / The hours of work are 22.2 per week (equivalent to 3 full working days) to be worked between Monday to Friday.
Flexibility over start/finish times is required to ensure premises can be opened/closed mornings and evenings between the hours of 7.30am and 7.00pm. Actual work pattern will be in agreement with the Land and Property Manager.
The postholder may be asked to work additional hours including occasional weekends to carry out work that cannot be done during normal office hours. Overtime payments will be made for such additional work.
The postholder will be a keyholder for Exmoor House in Dulverton and may be required to respond to out of hours emergency calls (for which additional payments will be made).
Leave / The annual leave entitlement will be 16working days (or equivalent hours)plus Authority recognised public/bank holidays.
Pension / The post is superannuable under the Local Government Pensions Scheme but membership is not compulsory. There will be a choice on whether to join the Scheme or to contribute to the State Earnings Related Pensions Scheme or to arrange a personal pension.
Notice Period / To terminate the appointment, at least 1 calendar months’ notice will be required on either side.
Probationary Period / The appointment will be subject to a 6 month probationary period.
Health / The Authority will require the successful candidate to undertake a medical assessment to ensure it is aware of any matters that may affect the candidate’s ability to carry out the role. This assessment is initially made through the completion of a medical questionnaire.
Equal Opportunities / The Exmoor National Park Authority intends to ensure that no employee or job applicant should receive less favourable treatment than another on grounds of sex, age, race, disability, sexual orientation, political or religious belief or any other protected characteristic. Its recruitment practices will exclude all assumptions, preferences or judgements that are not strictly job-related. Information provided will be treated as confidential.
/ The Authority welcomes applications from people with disabilities. If you require information about this post or an application form in a different format, please contact Rachel Oxenham or Ellie Woodcock on 01398 323665.
Working in the UK:
For more information about working in the UK, please refer to the up to date advice on the UK Borders Agency Website
/ All shortlisted applicants will be required to produce at interview a ‘defined’ document which must be one of the following:-
- A passport showing that the holder is a British citizen, or has a right of abode in the United Kingdom.
- A document showing that the holder is a national of a European Economic Area country or Switzerland. This must be a national passport or national identity card. If you are a national of the Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Slovakia or Slovenia you will need to register under the Worker Registration Scheme when you take work in the United Kingdom. If you are a national of Bulgaria or Romania you must hold a valid accession worker authorisation document.
- A residence permit issued by the Home Office to a national from a European Economic Area country or Switzerland.
- A passport or other document issued by the Home Office which has an endorsement stating that the holder has a current right of residence in the United Kingdom as the family member of a national from a European Economic Area country or Switzerland who is resident in the United Kingdom.
- A passport or other travel document endorsed to show that the holder can stay indefinitely in the United Kingdom, or has no time limit on their stay.
- A passport, identity card or other document endorsed by the UK Borders Agency to show that the holder can stay indefinitely in the United Kingdom; and that this endorsement allows the holder to do they type of work you are offering if they do not have a work permit; or an Application Registration Card issued by the Home Office to an asylum seeker stating that the holder is permitted to take employment.
- a document from a previous employer, the Inland Revenue, Benefits Agency, Contribution Agency or Employment Service containing their name and NI number. This could be a P45, a P60 or a letter from a government agency.
- a birth certificate confirming birth in the U.K. or Republic of Ireland, Channel Islands, Isle of Man (this must be a full birth certificate as a short birth certificate is not acceptable)or a certificate of registration or naturalisation stating that the holder is a British citizen or a letter from the Home Office confirming that the person is allowed to live and work in the U.K
APPENDIX 4
Exmoor was designated as a National Park in 1954, and is one of the UK’s 15 National Parks. As such, it is part of a global family of 6,555 protected areas, covering one million square kilometres or 12% of the Earth’s surface. It is linked to Europe through the EUROPARC Federation – a network of European protected areas with 360 member organisations in 37 countries.
The purposes of National Parks in England were redefined in 1995 by the Environment Act which says that National Parks are:
“for the purpose (a) of conserving and enhancing the natural beauty, wildlife and cultural heritage of the areas specified; and (b) of promoting opportunities for the understanding and enjoyment of the special qualities of those areas by the public.”
In meeting those purposes, the NPA must seek to foster the social and economic well-being of local communities.
Exmoor consists of 693km2 of varied wild countryside, including moorland, woods, farmland, river valleys and a magnificent coastline. About 11,000 people live in the National Park which receives an estimated 1.4 million visitors each year.
Most land in the National Park (80%) is privately owned, as are the majority of its buildings. The NPA’s regulatory powers are limited. Therefore, in order to achieve national park purposes, the Authority works closely with land and property owners and managers to help and encourage them to take the conservation and enhancement of natural beauty, wildlife and cultural heritage into account in their own plans.
Candidates may like to visit the Authority’s website or National Park Portal for more information:
Application for employment with Exmoor National Park Authority
Please type or write in BLACK ink for photocopying purposes
Application for the Post ofFacilities and Premises Assistant Closing Date: 9 July 2012 (12.00pm)
How did you hear about this job? …………………………………… (Please specify which website/newspaper)
If you require acknowledgement of receipt of this application form, please enclose a stamped addressed envelope or provide your email address and tick the box.
Unless otherwise requested in the advertisement or job details, you are asked not to send curriculum vitae, testimonials or other documents. Further relevant information may be submitted on a separate sheet if there is insufficient space on the form.
Please post your completed form to: Personnel Office (Confidential), Exmoor National Park Authority, Exmoor House, Dulverton, Somerset, TA22 9HL
or email to:
PART A: Personal Details (If handwritten, Part A in CAPITALS please)Preferred Title (e.g. Mr, Mrs, Ms, Dr): Family Name/Surname:
First name(s): Known/preferred name:
(if different to first name)
Home Address:
Post Code:
Date of Birth: ………../………./…………… National Insurance No:
Tel/Mobile No where you can be contacted during office hours (9-5):
Tel/Mobile No evenings (if different from above):
Email Address:
Personal Transport – for posts which involve travel within ExmoorNational Park please answer the following questions:
Are you able to travel within the National Park? / YES / NO
Do you have a current full driving licence? / YES / NO
Do you have a car or other means of transport available for work? / YES / NO
Disability Discrimination Act 1995
Exmoor National Park Authority welcomes applications from people with disabilities. Wherever possible and reasonable we will make adjustments and offer alternatives to enable a person with a disability to access the application and appointment process fairly.
Do you consider yourself to have a disability? / YES / NO
If you have answered YES to the above question and are offered an interview, would you welcome a pre interview meeting or discussion to identify any particular needs that you may have?
YES / By telephone / In person / NO
Disclosure of Criminal Offences – Rehabilitation of Offenders Act 1974
The Rehabilitation of Offenders Act 1974 gives individuals the right not to disclose details of old offences, which are seen as ‘spent’. Please give details, including dates and places, of pending prosecutions and any convictions, cautions and bind-overs since the age of 17 years, which are not ‘spent’.
This post involves contact with children or other vulnerable members of society and you will therefore be required to apply for a Disclosure Certificate from the Criminal Records Bureau. The disclosure of a criminal record will not debar you from apppointment unless the selection panel considers the conviction renders you unsuitable for appointment. In making this decision, the Authority will consider the nature of the offence, how long ago, what age you were when it was committed and any other factors which may be relevant. Failure to declare a conviction, caution or bind-over may disqualify you from appointment and result in summary dismissal if the discrepancy comes to light.
References
Please provide the names of two referees, both of whom can write with authority about your performance/abilities/
competence in a work, voluntary or educational environment. One should be your current or most recent employer/
line manager. References will normally be taken up if you are shortlisted for interview.
You may approach this referee if I am shortlisted for interview: Yes / No *please delete as applicable
Name of current/most recent line manager: Job Title:
Address:
Post Code: Daytime Tel No: Email:
You may approach this referee if I am shortlisted for interview: Yes / No *please delete as applicable
Second referee (name): Job Title:
Address:
Post Code: Daytime Tel No: Email:
Relationship to you (e.g. Supervisor/Tutor):
Declaration of Interest:
Please disclose if related to any member/senior officer of the Authority:
Declaration:
- The information provided on all sections of this form is accurate. I understand that any incorrect information may lead to my application being disallowed or to my dismissal should I have taken up an appointment.
- I am willing for this data to be held and processed by Exmoor National Park Authority under Data Protection legislation and for Exmoor National Park Authority to verify the information given with relevant third parties.
- I confirm that I am entitled to live and work in the United Kingdom.
If submitting application via email please type your name above to confirm acceptance of the declaration statement.
Candidates applying via email will be asked to sign the declaration if selected for interview.
Notes:
Medical
If an offer of the post is made, you will be required to complete a confidential medical questionnaire which will be sent to the Occupational Health Physician. A medical examination may be necessary to establish whether the role can be taken on without reasonable adjustment or, if adjustment is required, what the Authority may reasonably do to help you take up the role successfully. An offer of employment may be withdrawn if no reasonable adjustment can be found to enable you to take up the post.
Canvassing
Any form of canvassing will lead to disqualification.
Equal Opportunities
Exmoor National Park Authority intends to ensure that no employee or job applicant should receive less favourable treatment than another on the grounds of race, nationality, ethnic or national origins, religion, gender, sexual orientation, disability, age, marital status, domestic responsibilities, political or trade union activity or other form of discrimination. Its recruitment practices will exclude all assumptions, preferences or judgements that are not job-related and information provided by applicants will be treated as confidential. Part A of this form will be detached and only Parts B-D used for shortlisting.
Flexible Work Patterns
Where job requirements allow, Exmoor National Park Authority will consider any reasonable requests for flexible working patterns, including part-time, home-working or job share arrangements. However, for operational reasons it may not always be possible to meet such requests.
Working in the UK – the legal position
We have to ask you for proof of your right to work in the UK. Therfore, you will be asked to provide a ‘defined’ document such as a passport at interview see UK Border Agency Advice – EU Citizens or UK Border Agency Advice – non-EU citizensfor more details.
Data Protection Act
Exmoor National Park Authority is registered under the Data Protection Act 1998 to hold some information about employees and applicants on computer systems. This data is primarily for salaries, pension administration and statutory reporting purposes. Application forms from unsuccessful candidates will be kept for 12 months and then destroyed.
Contacting Candidates
To help reduce paper use and keep postal costs to a minimum we will email you to let you know if your application has been successful. If you do not have an email address or are not able to access email easily, please let us know on this form.
PART B: Education, Training and Development
Name of Secondary and Further Education Establishments Attended / Qualifications Gained
(Grades)
Higher Education/Universities Attended / Qualifications Gained
(Grades)
Course Details (name and where attended) / Exams passed/Qualifications gained or outcome
PART C: Occupational History
Present (or most recent) Employment
Name and Address of Employer:
Type of Business: / Your Job Title:
Reporting to (Job Title):
Date Started:
Notice Required (or date left):
Salary / Range:
Please give details of your main tasks and responsibilities:
Reason for wanting to leave:
Previous Employment (most recent first) – Please use separate sheet if needed
Employer’s Name and Type of Business / Job Title, key Responsibilities and Relevant Experience / Reason for Leaving
PART D: Personal Statement
Please explain why you have applied for this post at this time
Experience, Knowledge and Skills
Your application form will be used to assess your match with the responsibilities outlined in the job description and person specification. Please use the space below to tell us about your relevant experience, knowledge and skills. You may use experience gained from within and/or outside the workplace to provide these examples.It is important that you refer to the job description and person specification provided to fully demonstrate your match with the role. You may add additional sheets if necessary.
Thank you for completing and returning this form