Job Title:Reducing Re-Offending Events Co-Ordinator

Job Title:Reducing Re-offending Events Co-ordinator

Contract:3 month full time, fixed term contract (mid January – mid April 2012)

Location:London, N1

Salary: Circa £20,000 pro rata for fixed term contract

Department:Work Inclusion

Reports to:Campaign Manager for Reducing Re-offending

Background

Business in the Community mobilises business for good. We work with business to build a sustainable future for people and planet. We are a not-for-profit movement of over 800 member companies concerned with making a positive impact in the community.

Our approach to responsible business provides a clear framework to support and challenge business to improve its performance and benefit society through our four areas of expertise – community, environment, workplace and marketplace.

Purpose of Job

On March 14th and 15th, Business in the Community will run a Responsible Business Convention at the Business Convention Centre in Islington. As part of the large scale event we will be running our Annual Employers’ Forum for reducing re-offending event as a fringe to the Convention at the end of day one. We expect a group of over 100 business delegates to attend the fringe event.

The Event co-ordinator will develop and deliver the communications and logistics related to the event. The eventsco-ordinator will be supported by the Campaign Manager throughout the process. In addition the events co-ordinator will help to organise and promote smaller regional workshops and will support the wider communications strategy for the Employers’ Forum as appropriate.

Main Responsibilities / Accountabilities

Events

• Support the Employers’ Forum for Reducing Re-offending Annual Event
• Generate booking forms and promotional materials (eg. flyers) for Annual Event
• Recruit delegates for Annual Event

• Work in collaboration with BITC Responsible Business Convention to cross-reference event with proceedings of the Convention
• Support Campaign manager with recruitment of speakers and contributors to Annual Event
• Co-ordinate literature/delegate pack for the Annual Event
• Co-ordinate the logistics for the Annual Event
• Use salesforce (our CRM database) to manage and record all activity
• Generate feedback survey and circulate to delegates

• Explore how salesforce can be used to track activity and engagement – particularly following event
• Contribute to the development of speaker briefs and all other written materials for the Annual Event
• Create booking form, recruit delegates and create delegate pack for other smaller regional workshops

Support internal engagement and communications

• Update account managers on Annual Event
• Work with account managers to recruit delegates to the Annual Event

Support external communications

• Ensure the website is maximised as a tool to communicate the Reducing Re-offending agenda, including regular updates on news and case studies
• Raise the profile of BITC as an authoritative voice on responsible business issues in Reducing Re-offending
• Send out updates to Forum members

Wider campaign support

• Help to develop a list of employer-friendly prisons/probation services with a description of the current employer relationships they manage and the type of employer relationships they would welcome
• Work with the wider Work Inclusion team to ensure that Reducing Re-offending messages and activity are incorporated in internal and external communications

Other

This job description reflects the current requirements of the post. As duties and responsibilities change and develop due to changes in organisational and other circumstances, so the actual duties and responsibilities will vary from the particulars of this job description.

Special working conditions:

• Some travel within London will be required

The post holder may be required to carry out other duties that are reasonably to be considered as within the scope and purpose of the job and the aptitudes of the job holder.

Person Specification

• Interest or knowledge of corporate social responsibility would be beneficial
• Experience of event co-ordination
• Experience of managing relationships with external contacts

• Excellent event management skills
• Creative and innovative in creating materials for events
• Ability to build excellent relationships with a wide range of stakeholders at different levels
• Confident, passionate and persuasive verbal communicator
• Strong project management skills
• Strong communication skills; verbal and written
• Self-motivated and able to manage own time to be able to deliver results effectively and consistently
• Ability to work flexibly and manage competing demands
• Strong team player
• Strong attention to detail and ability to prioritise workload
• Committed to working within an equal opportunities environment

• Pioneering
• Passion
• Collaboration
• Integrity
• Focus / Delivering results
• Recognise the implications of working in a charity

• Some travel within London will be required