Job Title:Programme Coordinator

Responsible To:Country Director

Responsible For:Projects Officersand Project Assistants in field offices

Location:Kampala, but with regular travelling to Northern Uganda region and Karamoja sub-region

Overall Job Purpose:

The post-holder will:

  • Be responsible forstrengthening HelpAge International Uganda’sprogramme strategies, program quality, partnerships and accountability in accordance with organisational and donor policies.
  • Be responsible forproviding oversight of the total quality of existing projects as well as for providing technical support in designing new programmes.
  • Play a key role in the overall management, leadership and direction of the organizationand act as a role model to staff.
  • Be responsible for the effective management and implementation of the AFFORD project by both partners in Northern Uganda and in Karamoja sub-region.

Key responsibilities

  1. Strategy:
  • Support development and review of HelpAge International – Uganda’s strategyand annual plans to ensure maximum impact on global actions.
  • Effectively manage program growth and oversee the implementation of all of HelpAge International current projects in Ugandaespecially the AFFORD Project
  • Transfer learning and best practices to new program development that meets the strategic interests ofHelpAge International -Uganda taking special consideration of quality, efficiency and sustainability.
  1. Project Management:
  • Collect information for the submission of annual plans and budgets from the country office to both the EWCA Regional Office in Nairobiand the headquarters in London in accordance with the agreed timetable and standards.
  • Manage contracts (in particular for the AFFORD project) in consultation with the Regional Finance Department and be responsible for ensuring compliance to the terms and conditions of grants as agreed with the donors and HelpAge internal contract management policies and procedures.
  1. Proposal development and resource mobilization:
  • Develop and design innovative project initiatives and open new avenues for funding in liaison with the CD, Program Staff, partners and affiliates, all in correspondence with HelpAge International 2020 Strategy.
  • Writeconcept papers and proposals in line with HelpAge International’s global actions and program strategyand maximise the submission of quality proposals to donors.
  1. Monitoring & Evaluation:
  • Vet and support a culture of reflection, impact measurement, and impact-evidence generation in programmes; monitor this and make recommendations to CD, Program staff, partners and affiliateson any improvements needed.
  • Establish and maintain effective program reporting, monitoring and evaluation systems for both internal and external use in coordination with the program staff.
  • Lead preparations for project baseline surveys, mid and end of project evaluations.
  1. Technical assistance (TA) & Training:
  • Provide technical assistance to project officers, and affiliates across HelpAge program focus areas
  • Design appropriate capacity development measures for partners, to enable effectively implement programmes
  • Support the CD in identifying programmes skills gap and recommend appropriate solutions.
  • Regularly review field staff programme skills and maintain an on-going training and coaching programme.
  • Assist in recruitment.
  • Liaison and support to consultants hired by HelpAge International Uganda to ensure performance of timely and high quality tasks.
  1. Documentation & learning:
  • Develop organisational learning and sharing platforms to include programme impact identification tools (i.e. beneficiary voices capturing), plus documentation and sharing within and outside HelpAge International, ensuring uptake of learning.
  • In conjunction with the EWCA Regional office, prepare HelpAge International Uganda’s annual reports, annual and investment plans.
  • Research into best practicesfrom other NGOs for learning and sharing within HelpAge International.
  1. Management of implementing AFFORD partners
  • Lead the process of managing the partnership of HelpAge’s implementation partners under the AFFORD programme.
  • Support AFFORD partners in implementation of agreed activities, within programme objectives and timeframes given.
  • Be part of development of the annual engagement strategy of the AFFORD partners, thereby ensuring compliance of their contractual obligations.
  • Organise capacity building of the AFFORD partners for strengthening field activities and outcomes.
  • Liaise with the Finance Support Services Manager to ensure proper utilisation of funds by partners and to ensure observance of proper, accepted and evidenced expenditures to be submitted to Uganda Country office.
  • Pro-actively engage in identifying and developing new partnerships under the AFFORD programme, especially forKaramojasub-region with the aim to further extend HelpAge’s programmes or to develop new thematic areas of intervention in the region.
  1. Representation & other responsibilities:
  • Support the CD in developing HelpAge’s external image as a popular and recognised development organisation with Ugandan government and development organizations
  • Represent HelpAge International Uganda at program fora both at the national and international level.
  • Identify and support development of peer networks in Uganda.
  • As requested bythe CD, support HelpAge International Uganda institutional donor liaison.
  • Any other duties as assigned by the CD.

Extent of Authority

  • Lead the AFFORD project implementation team in Uganda.
  • Ensure the proper use of M&E tools for both external and internal use in collaboration with program staff.
  • Make day to day decisions regarding project implementation within an agreed framework and budget limitations.
  • Member of HelpAge International Uganda’s Management Team (MT).
  • Manage/supervise Programme Officers based in field offices in Karamoja, Northern Uganda and Adjumani.
  • Provide technical support to HelpAge’s affiliates and partners in Uganda
Person Specification

Essential

  • Degree level education and mature understanding of development issues, in particular issues related to older people
  • A minimum of 5 years experience in working with NGOs with three years in Programme Development and Management and capacity building programmes.
  • Experience in developing advocacy strategies, linking with key audiences, documenting and disseminating lessons learnt.
  • Familiarity with writing proposals and reports of major international donors
  • Experience of management of substantive donor grants with responsibilities for budgeting, financial accountability and reporting.
  • Ability to document and disseminate good practice and/or lesson learning
  • Ability to work in a multi-sector team and build relationships at a distance and across cultural boundaries
  • Knowledge of and interest in ageing issues – preferred.

Knowledge and Skills

  • Excellent verbal and written communication skills in English
  • Strong numerical skills, especially ability to work in Excel to develop budgets for proposals
  • Ability to write narrative reports of a high standard and within the reporting deadlines required by international donor organizations.
  • Strong interpersonal skills and ability to work as part of a team
  • Ability and willingness to travel to Karamoja sub-region on a regular base and other (sub-) regions if required.

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