1. Is writing rapidly with intent to revise or writing slowly and deliberately more effective? Explain.
  1. Yes. Because you will help the receiver understands the message clearly and responds favorably.
  1. How has automated speech recognition software affected the preparation of business messages? What changes are predicted in the near future?
  1. The software affected the preparation of business because length the sentence and the defaulted of the word. The change that predicted in the near futures is having a good feedback to have an appropriate audience.
  1. When is active voice preferred? When is passive voice preferred?
  1. Active Voice is preferred when in the sentence which the subject or the action and Passive Voice are preferred when the subject is the receiver of action.
  1. Discuss several strategies that will enhance the quality and efficiency of writing with a computer.
  1. Hone your computer skills for optimal efficiency.
  2. Create the physical appearance of your document to help organize your ideas.
  3. Use the spell check, thesaurus, and grammar checker.
  4. Integrate the thinking and writing processes.
  5. Mark correction on the printed copy.
  1. Explain the benefits collaborative technology provides to work teams. Include several examples of the capability this technology provides.
  1. Technology can help work teams with the advance of preparing an important document in the easy and also if the document has errors it can be corrected more faster with the different features that the technology have.
  1. What value does knowing the readability level of a document serve? What two factors should be evaluated for possible revision in an effort to reduce the readability index of a report?
  1. The value of calculating a readability measure lies in the valuable feedback you gain. Use this information about the average length of the sentences and the difficulty of the words to identify needed revisions. Recalculate the readability index and continue revising until you feel the reading level is appropriate for the intended audience.
  1. What are the benefits and limitations of electronic spell check and writing-analysis software?
  1. A benefit using the electronic spell check is that it can locate simple keying errors. A limitation is that if the paragraph have more than a simple keying error the spell check will not detect it and that’s why we have to check by ourselves the paragraph. A benefit for writing analysis software is that it can help you improve your writing. It helps find misspellings and writing errors. But a limitation is that the software cannot work by itself. You have to use others programs with it to have a successful writing.
  1. Explain the importance of creating a visually appealing document, and provide four guidelines for accomplishing this objective.

An effective design will enable you to highlight important information for maximum attention and to transition a receiver smoothly through sections of a long, complex document. Add visual enhancements only when they aid in comprehension. Overuse will cause your document to appear cluttered and will defeat purpose of creating an appealing, easy-to-read document.

  1. Enumerations
  2. Headings
  3. Tables and graphs
  4. Lines and borders
  1. How has instantaneous communication made possible by technology affected the proofreading stage of the writing process?
  1. The instantaneous communication affects the proofreading stage because people think the computer (technology) fixes all errors they made writing a document. They don’t know that a simple error can change the meaning of a word or paragraph. When people are going to send a fax or write a letter to others, they have to use the proofreading stage to review their writing and improve it if needs to. A grammatical error can be the differences of a clear message or a misunderstood message. People have to check their documents before send it or show it to others for common errors that can cause misunderstanding and can cause problems in the future of the company or even in their lives.
  1. What are the seven steps for proofreading a document systematically to locate all errors?
  1. Use the spell check to locate simple keying errors and repeated works.
  2. Print a draft of the document
  3. Proofread once concentrating on errors in content, organization, and style.
  4. Proofread a second time concentrating on mechanical errors.
  5. Proofread a third time if the document is nonroutine and complex.
  6. Edit for format and layout.
  7. Print the written documents on high-quality paper.