Job Title & Position Number: Supervisor Reticulation & Mowing (Ref: 146)

Job Title & Position Number: Supervisor Reticulation & Mowing (Ref: 146)

Level: 5/6

Line Manager: Coordinator Parks

Direct Reports: Senior Plant Operator; Senior Leading Hand Reticulation

Location: Works Depot

Date Reviewed: April 2016

1.  Job Purpose

To provide cost effective operational supervision, direction, maintenance and coordination of Parks and Reserves in relation to turf maintenance and reticulation, ensuring all works are undertaken expediently and economically to the City’s specified standards and City’s established levels of service within the Department’s operational budget to maximise service delivery to the community.

2.  Organisational Context

The position of Supervisor Reticulation & Mowing is part of the Maintenance Operations branch within the Infrastructure Services department. In total, 5 branches report to the Infrastructure Services Director. Other branches include Fleet Services, Project Design & Delivery, Sport & Leisure and Engineering Services.

3.  Key Accountabilities

·  Provide leadership and supervision to ensure Parks & Reserves activities are planned and completed effectively and safely, on a forward program basis, to the City’s defined standards, within agreed timeframes.

·  Liaise with Managers, coordinators, facilitators and other department employees and external agencies, businesses and the public as required to ensure that the City provides quality Parks and Reserves.

·  Coordinate material, service supply, plant and equipment requirements and other resources required to undertake Parks and Reserves maintenance projects and works.

·  Monitor staff to ensure operation of machinery is undertaken within current industry and Worksafe guidelines.

·  Daily reporting on the Parks and Reserves team operations.

·  Implementing process improvements in relation to maintenance practices and projects.

·  Ensure all relevant affected residents and businesses are advised in advance of maintenance works.

·  Ensure requests (internal/external) allocated by the Coordinator Parks are investigated, responded to and actioned in a quality and timely manner to manage the City’s public liability and provide the services in accordance with established departmental customer service charter.

·  Program team facilitators and employees to provide a comprehensive service to ensure public safety and reduce risks associated with Parks and Reserves throughout the City.

·  Undertake specific maintenance projects under the guidance of the Coordinator Parks and Manager Maintenance Operations and as provided for in the annual Parks budget.

·  Liaise with the Coordinator Parks and Manager Maintenance Operations and other supervisors to ensure that plant and contractors are available as required, to maximise the productivity

·  Responsible for the detailed costing of annual works budget programs in liaison with the Technical Support team.

·  Take steps to ensure that the City Values are practised by all employees throughout the Parks Team and that appropriate action is taken to report and rectify any deviation from the City Values.

·  Liaise with Coordinator Parks and Manager Maintenance Operations to assist in the management of annual Parks & Reserves budget

·  Responsible for ensuring accurate and timely submission of time sheets

·  Relieve the Coordinator Parks when on leave.

·  Other duties as reasonably directed by the Coordinator Parks and Manager Maintenance Operations within skills, training and experience.

4.  Corporate Accountabilities

·  Human Resource Management & Leadership – Participates in performance management processes; participates in L&D activities including induction, recruitment, and succession planning.

·  OH&S – Ensure duty of care compliant with OH&S legislation and follow all safety and injury management processes appropriately, including reporting injuries, accidents and near misses.

·  Ethical Behaviour – Demonstrates a positive commitment and compliance with all EEO legislation covering all forms of workplace discrimination, harassment, victimisation and bullying; compliance with the City’s Code of Conduct and all City policies.

·  Records Management - Ensures all documents are recorded in accordance with the City’s Record Keeping Plan and policies and procedures. Ensures confidentiality is maintained at all times.

·  Budgets – Manage the operational budget to ensure that expenses are controlled and monitored accurately. Report on budgetary deviations and develop strategies to enable forward planning as required.

·  Strategic Vision - Articulates a clear picture of the future direction of the team and describes how current decisions will impact the ability to achieve this. Creates realistic schedules and assesses opportunities and problems to assist in achieving the City’s strategic objectives as required

·  Values - create a positive working environment while upholding the City’s STARS:

SERVICE
·  We will make customers the focus of everything we do.
·  Our service will be fair, flexible, innovative and reliable.
·  We will show genuine concern for customers.
TRUST
·  We will trust the foundation of all relationships.
·  We will rely and depend on each other.
·  Our communications will be open and genuine.
ACCOUNTABILITY
·  We will honour our commitments.
·  We will take responsibility for our own actions.
·  We won’t blame others.
RESPECT
·  We will treat others like we would like to be treated.
·  We will listen before we talk.
·  We will seek and value the contributions of others.
SOLIDARITY
·  We will be united in our decisions.
·  We will be united in our actions.
·  Our strengths will come from interdependence.

5.  Person Specification

All criteria essential unless otherwise stated.

Qualifications and Experience

•  Tertiary Qualification or equivalent experience in Amenity Horticulture or related field.

•  Qualification or equivalent experience in Turf Management or related field (desirable)

•  Current “C” Class driver licence

•  Basic Road Traffic Management qualification (desirable).

•  Senior First Aid and Blue/White Construction Safety Card

•  Sound experience in staff supervision and management of a diverse and / or multiple work teams, with experience of staff engagement through team mentoring / coaching

•  High standards of responsibility and ability to exercise quality control with a knowledge of policies and procedures relating to reticulation and mowing

Knowledge and Skills

•  Comprehensive written communication skills including the ability to produce timely written reports, prepare and cost monitor budgets and scope of works and complete general administrative tasks

•  Comprehensive ability to plan and implement work tasks as per annual work program to ensure timely actions in accordance with defined work standards, with the ability to solve common or on the job problems

•  Sound interpersonal, verbal, negotiation/conflict resolution and customer liaison skills

•  Sound knowledge of computer software programs including MS Word, Excel, MS Project and Outlook

•  Sound knowledge of maintenance practices associated with parks and reserves

•  Demonstrated values of service, trust, accountability, respect and solidarity and a commitment to quality and continuous improvement principles

6.  Certification

I have read and understood the contents of this position description and accept the following:

·  This position description is aimed at describing the core output and not intended as a complete list of responsibilities, with the focus being on key outputs and flexibility. I may be required to perform other duties that are consistent with my classification including temporary activities or projects.

·  My position is dynamic and that continuing, change and improvement of processes, practices, knowledge, skills and behaviours is expected by the City of Greater Geraldton and this position description facilitates this development that I will actively invest in.

Employee Name:

Employee Signature:

Date:

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